Assistant

• Prepare, verify, and compile complete Form 2 (Vendor Statements) and statutory seller disclosure documentation
• Communicate directly with clients to request and verify personal details, property details, and transaction documentation
• Issue, coordinate, and process Anti-Money Laundering (AML) verification checks
• Order, purchase, and review land titles, council, and statutory search reports
• Compile comprehensive draft disclosure files and submit them for final internal verification and approval
• Coordinate with internal conveyancers and administrative staff to meet disclosure deadlines

Conveyancing Assistant, Form 2 & Seller Disclosures Specialist

• Manage incoming invoices via email
• Accurately record, organise, and maintain supplier invoices
• Process supplier payments and track outgoing transactions
• Ensure accuracy and timeliness of all payments
• Reconcile bank statements with internal financial records
• Identify, investigate, and resolve discrepancies
• Assist with inventory system updates and data entry
• Support basic stock tracking processes
• Use inventory management systems, email, and standard accounting tools

Accounts & Inventory Assistant – Automotive Parts

• Support the Editor-in-Chief with creation, publication, and promotion of the quarterly magazine
• Follow up on editorial offers, outstanding responses, contributors, and stakeholders
• Confirm participating artists and coordinate contracts and signed documentation
• Obtain high-resolution images and artwork/product information by deadlines
• Create and maintain the magazine Design Checklist and publishing documentation
• Coordinate writers’ copy, exhibition lists, editorial submissions, approvals, editing, proofing, and implementation of required edits
• Communicate with contributors throughout the publishing process
• Assist with opening magazine pre-orders
• Create and update website products, banners, menus, store pages, and homepage content
• Review and schedule email campaigns
• Create and coordinate social media promotions using existing templates
• Coordinate promotional materials with contributing artists
• Maintain accurate product inventory
• Prepare and publish social media announcements, blog content, and the Editor’s Note blog
• Upload digital magazine editions to library and digital publishing platforms
• Update email banners and distribute internal communications
• Notify customers when magazines ship and assist with subscription renewal communications
• Assist with annual art prize administration and draft art prize blog content
• Track outstanding tasks and deadlines and provide general administrative and operational support

Publishing Assistant

• Learn the full creator roster, including each creator's niche, audience, rates, and past partnerships
• Source and screen campaign opportunities on Later, Aspire, and other creator platforms for creator fit, rates, and brand alignment
• Write tailored pitches and submit partnership applications on behalf of creators
• Maintain creator profiles, platform connections, and media kits in Foam
• Manage platform reconnection requests and follow up until completion
• Send and track creator questionnaires through completion
• Build and maintain each creator's content repository with current, strong work examples
• Work with talent managers and campaign managers from application to selection
• Work with the internal team to ensure timely service delivery and client expectations are met

Talent Platforms Assistant

• Monitor WFP’s El Niño-related and other preparedness, anticipatory action, response, and recovery activities
• Collect, verify, consolidate, and analyze data from field activities, partners, and government counterparts
• Prepare monitoring tools, activity trackers, field visit reports, situation updates, and other information products
• Verify planned distributions of cash and early recovery assistance and resolve or escalate routine issues
• Collect and summarize assistance data in sampled remote locations and prepare reports for programme reviews
• Supervise third-party monitors in person and remotely as needed
• Liaise with government, cooperating partners, and internal counterparts to gather feedback and improve services
• Suggest improvements to field monitoring processes and procedures
• Arrange meetings with community leaders, government, and cooperating partners regarding distributions and entitlements
• Facilitate community feedback and document, refer, follow up, and report complaints and protection concerns
• Monitor food commodity prices and prepare summaries for analysis, early warning, cash transfer value reviews, and operational decisions
• Train cooperating partners on WFP operational practices, monitoring tools, and methodologies
• Prepare field mission reports and other monitoring documentation
• Perform other monitoring and field-related duties as required

Monitoring Assistant – Multiple Duty Stations

• Answer the phone and assess calls for applicability to the practice
• Schedule and reschedule appointments where appropriate
• Communicate with staff regarding problems with clients
• Perform data input and other administrative tasks
• Work with the internal team to ensure timely delivery of services to clients
• Ensure client expectations are met
• Provide a smooth and professional client experience

Phone Intake and Scheduling Assistant

• Follow up with physicians' offices to obtain signed medical orders
• Track and maintain outstanding physician documentation
• Review Electronic Visit Verification (EVV) records and resolve missing or incomplete visits
• Follow up with nurses and caregivers regarding missing skilled nursing visit notes
• Coordinate same-day staffing for open caregiver shifts
• Contact available caregivers to fill last-minute scheduling gaps
• Maintain accurate documentation of communications and follow-up activities
• Communicate professionally with physicians, caregivers, patients, and internal teams
• Support daily administrative and operational activities
• Ensure compliance with healthcare documentation standards and company policies

Assistant jobs in Philippines