Business Operations

• Take complete ownership of executive inboxes, reviewing, prioritizing, and actioning emails
• Draft professional responses using the company’s tone of voice, independently or with Claude AI
• Identify urgent matters, escalate critical communications, and follow up on outstanding items
• Manage executive calendars, schedule meetings, coordinate appointments, and prepare leadership for commitments
• Serve as a point of contact when executives are travelling, on set, or unavailable
• Use Claude and the company’s AI-powered operating systems to support daily operations
• Leverage the AI knowledge base to prepare communications, retrieve information, and automate repetitive tasks
• Stay informed about emerging AI tools and propose workflow improvements
• Maintain accuracy, confidentiality, and sound judgment with AI-generated outputs
• Research, coordinate, and book domestic and international travel, including flights, accommodation, and itineraries
• Organize crew outings, team events, client lunches, agency meetings, and relationship-building functions
• Liaise with venues, suppliers, and service providers while managing changing schedules
• Maintain communication and conduct outreach check-ins with clients, advertising agencies, and key business contacts
• Support business development through follow-ups, introductions, and relationship nurturing
• Track conversations, opportunities, and follow-up actions in monday.com
• Maintain accurate contact records, communication logs, and activity tracking in monday.com
• Organize administrative information, documents, and records
• Provide meeting preparation, research, and general business coordination
• Link leadership with internal teams, production, creative, and operational staff
• Ensure important messages reach stakeholders promptly when leadership is on location or travelling
• Identify and resolve scheduling or communication bottlenecks

Explore Senior Executive Assistant – AI & Business Operations at Pear Tree.. Review requirements and application details.

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