Events

• Provide strategic leadership and oversight for Wharton External Affairs' alumni engagement programming
• Lead lifelong learning initiatives and the full portfolio of alumni and donor events
• Establish a shared vision, develop talent, and foster a collaborative, high-performing culture
• Develop and implement Wharton's short- and long-term alumni learning and programming strategy
• Translate Wharton research, thought leadership, and strategic priorities into compelling programming
• Set the vision for alumni-facing content across regional events, reunions, and global programs
• Partner with Alumni Relations, Development, Principal Gifts & Board Relations, Executive Education, academic departments, the Dean's Office, and faculty leadership
• Report to the Chief Advancement Officer as a member of the External Affairs leadership team
• Collaborate with senior External Affairs leaders and the Executive Director of Institutional and Strategic Events
• Integrate content and events strategy, manage resources and budgets, and lead execution teams
• Advise the Chief Advancement Officer and External Affairs leadership on alumni engagement, lifelong learning, and event strategy
• Use constituent insights, program performance, emerging trends, and leading practices to inform advancement strategy
• Serve Wharton's global alumni community through integrated in-person and virtual engagement channels

Executive Director, Alumni Programming – Events

• Provide strategic leadership and oversight for Wharton External Affairs' alumni engagement programming
• Lead alumni programming, lifelong learning, and event strategy and execution teams
• Establish a shared vision, develop talent, and foster a collaborative, high-performing culture
• Develop and implement Wharton's short- and long-term alumni learning and programming strategy
• Translate Wharton's research, thought leadership, and strategic priorities into compelling programming
• Set the vision for alumni-facing content across regional events, reunions, and global programs
• Develop and deliver programming with Alumni Relations, Development, Principal Gifts & Board Relations, Executive Education, academic departments, the Dean's Office, and faculty leadership
• Report to the Chief Advancement Officer as a member of the External Affairs leadership team
• Collaborate with senior External Affairs leaders and the Executive Director of Institutional and Strategic Events
• Integrate content and events strategy, manage resources and budgets, and lead execution
• Advise the Chief Advancement Officer and External Affairs leadership on alumni engagement, lifelong learning, and event strategy
• Provide constituent insights, program performance, emerging trends, and leading practices to inform advancement strategy
• Lead an integrated engagement strategy spanning in-person and virtual channels for Wharton's global alumni community

• Provide strategic leadership and oversight for Wharton External Affairs' alumni engagement programming
• Lead alumni programming, lifelong learning, and event strategy and execution teams
• Establish a shared vision, develop talent, and foster a collaborative, high-performing culture
• Develop and implement Wharton's alumni learning and programming strategy
• Translate Wharton's research, thought leadership, and strategic priorities into compelling programming
• Set the vision for alumni-facing content across regional events, reunions, and global programs
• Partner with Alumni Relations, Development, Principal Gifts & Board Relations, Executive Education, academic departments, the Dean's Office, and faculty leadership
• Collaborate with senior leaders across External Affairs and the Executive Director of Institutional and Strategic Events
• Integrate content and events strategy, manage resources and budgets, and lead execution
• Advise the Chief Advancement Officer and External Affairs leadership on alumni engagement, lifelong learning, and event strategy
• Use constituent insights, program performance, emerging trends, and leading practices to inform advancement strategy
• Lead an integrated engagement strategy spanning in-person and virtual channels

Executive Director, Alumni Programming & Events

• Assist with planning, coordinating, and executing pre-event logistics
• Support on-site event management for multiple community events
• Conduct pre-event outreach to social-event attendees and members of Cor Vitae and Circle of Red giving societies
• Assist with sponsor presentation preparation
• Gather materials for sponsor follow-up after meetings
• Help maintain relationships with key stakeholders
• Assist with pulling reports and data entry
• Organize event-related information to track progress and outcomes
• Prepare printed materials and assemble thank-you cards
• Organize event supplies

Intern, Development & Community Events

• Support planning, coordination, and execution of client-facing and internal firm events
• Assist with conferences, networking events, seminars, sponsorship activations, client entertainment, holiday parties, retreats, and employee engagement activities
• Coordinate event logistics, timelines, planning documents, project trackers, registration, RSVPs, attendee communications, venues, catering, promotional products, and travel administration
• Coordinate sponsorship logistics, including registrations, shipping materials, promotional items, booth requirements, setup, and breakdown
• Maintain event calendars, deadlines, sponsorship obligations, documentation, vendor information, CRM records, and marketing databases
• Create invitations, registration communications, reminder emails, and post-event follow-up messages
• Support social media promotion, website updates, marketing materials, post-event reports, and follow-up recommendations
• Manage the firm's Uber account and assist with Navan travel program administration
• Collect event performance data, track expenses, process invoices, and reconcile records
• Travel to events as needed to provide on-site logistical and operational support
• Manage multiple projects, meet deadlines, support process improvements, and maintain event planning procedures and best practices
• Collaborate with events, marketing, business development, attorneys, firm leadership, and external vendors

Events Coordinator

• Lead the planning and implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, client entertainment, and business development initiatives
• Lead the planning and implementation of internal firm events, including retreats, holiday celebrations, summer events, training programs, and employee engagement initiatives
• Develop event strategies supporting firm growth and client relationship objectives
• Evaluate sponsorship opportunities and manage sponsorship benefits, including speaker opportunities, attendee lists, booth logistics, marketing deliverables, and event participation
• Research, evaluate, negotiate, and recommend venues, catering, décor, entertainment, promotional materials, and other event-related vendors and services
• Maintain vendor relationships and identify new vendors and event opportunities
• Coordinate contract reviews, payment schedules, compliance requirements, and vendor deadlines
• Develop and manage event budgets, monitor expenditures, and oversee invoice review and reconciliation
• Oversee the event calendar, key dates, sponsorship obligations, planning milestones, and project deliverables
• Collaborate on invitations, registration communications, reminder emails, follow-up messages, social media promotion, and event-related content
• Identify target attendees, client outreach opportunities, and follow-up strategies
• Maintain event records in CRM and marketing databases, including attendee engagement, ROI metrics, and follow-up activities
• Track and report event performance, attendance, client engagement, leads generated, follow-up activities, and business development outcomes
• Provide guidance to the Events Coordinator on priorities, timelines, logistics, and execution
• Travel to events to provide leadership and logistical support
• Manage multiple projects and improve processes, efficiency, event quality, and measurable outcomes
• Develop and maintain event planning procedures, workflows, templates, efficiencies, and best practices

Events Specialist

• Manage contracts and secure vendors for exhibition booths
• Plan event logistics, including transportation and setup
• Coordinate event activities
• Collaborate with business teams to promote events, encourage attendance, and track performance
• Develop objectives and strategies for internal and external company, customer, and marketing events
• Work with internal and external resources to obtain materials and services
• Negotiate contracts and manage relationships with external vendors and partners
• Partner with marketing, sales, and product colleagues to identify focus areas and provide promotional materials and product samples
• Provide onsite leadership and ensure proper event execution
• Direct exhibit design programs, including production
• Follow up with attendees, optimize future events, and evaluate ROI
• Develop exhibition hall layouts and activity programs
• Organize facility requirements, contacts, mailing lists, attendee tracking, registration, schedules, and event personnel assignments
• Coordinate facility, exhibit setup, equipment, and catering requirements
• Research potential event locations and evaluate alternatives
• Provide input on key issues impacting the function

Manager II – Event Marketing

• Partner with the Senior Director of Event Strategy to develop, plan, and execute approximately 200 events and meetings annually
• Manage event collateral including invitations, web pages, signage, flyers, and promotional and print materials
• Supervise internal team communication for the Jewish Federation calendar monthly
• Lead event logistics from concept through execution, including vendor selection and booking, speaker bookings, timelines, and budgets
• Directly supervise event support staff, interns, volunteers, and event contractors
• Assign and monitor work plans, priorities, and project timelines
• Ensure adherence to organizational policies, procedures, and event standards
• Lead event teams during planning and on-site execution as the primary decision-maker
• Foster a collaborative, inclusive, and customer service-oriented work environment
• Lead venue walkthroughs for assigned events
• Build and maintain vendor relationships
• Serve as the on-site decision-maker and troubleshoot event challenges
• Supervise vendor-relations annual paperwork for risk-management requirements
• Cultivate relationships with Federation professionals, lay leaders, and vendors
• Distribute branded event materials
• Lead planning meetings for affinity groups within the portfolio
• Represent the Senior Director of Event Strategy in meetings when necessary

Events jobs in Pennsylvania

Executive Director, Alumni Programming – Events

Executive Director, Alumni Programming – Events

Executive Director, Alumni Programming & Events

Intern, Development & Community Events

Events Coordinator

Events Specialist

Manager II – Event Marketing

Assistant Director of Events