Executive Assistant

• Provide high-level administrative support across Executive Leadership Team members, including calendar management, scheduling, and time prioritization
• Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings
• Manage inbound requests and communications aligned with enterprise priorities
• Draft, edit, and refine executive communications
• Coordinate complex travel, logistics, and executive-level engagements
• Own and drive weekly ELT meetings, monthly business reviews, and quarterly planning cycles
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track initiatives and follow-ups, holding teams accountable to commitments
• Support executive materials including dashboards, one-pagers, and board updates
• Lead and execute ELT cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives
• Build and manage project plans, timelines, and stakeholder communications
• Identify risks, surface insights, and drive solutions with functional leaders
• Serve as a central coordination point across ELT members and their teams
• Communicate decisions, priorities, and updates clearly, concisely, and timely
• Support alignment between enterprise functions and state-level teams
• Maintain professionalism and confidentiality across interactions

Executive Assistant – Special Projects Manager

• Provide high-level administrative support to Executive Leadership Team members, including calendar management, scheduling, and time prioritization
• Coordinate and prepare materials for ELT, Board, Special Committee, and cross-functional leadership meetings
• Manage inbound requests and communications in alignment with enterprise priorities
• Draft, edit, and refine executive communications
• Coordinate complex travel, logistics, and executive-level engagements
• Drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles
• Align functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support executive-level dashboards, one-pagers, and board updates
• Lead and execute cross-functional projects, including organizational transformation, cost optimization, and retail performance initiatives
• Build and manage project plans, timelines, and stakeholder communications
• Identify risks, surface insights, and drive solutions with functional leaders
• Coordinate across ELT members, their teams, enterprise functions, and state-level teams
• Maintain professionalism and confidentiality across interactions

• Support two senior leaders across Talent Acquisition, Workplace Experience, and Compensation
• Serve as a strategic partner and first line of communication for executives
• Coordinate with executives, recruiting operations, candidates, fellow assistants, employees, vendors, and clients
• Coordinate across global time zones, manage priorities, and streamline meetings and communications
• Own complex, high-volume calendars and resolve conflicts
• Set agendas and organize team Town Halls
• Prepare leaders for meetings with minimal direction
• Arrange and optimize complex global travel logistics, including flights, routes, hotels, and ground transport
• Collect business-related receipts and submit expense reports
• Plan, coordinate, and oversee logistics and budgets for team off-sites and special events
• Track tasks, deadlines, and action items; anticipate needs and surface risks
• Review and edit documents, presentations, and spreadsheets
• Report to Unity's Manager, Executive Assistant

• Book flights, hotels, and full travel itineraries.
• Manage the founder's calendar and scheduling end to end.
• Triage email, surface important items, and handle routine communication.
• Prepare meeting agendas, briefing notes, and follow-ups.
• Track projects, lists, deadlines, and follow-ups across multiple projects.
• Manage expense reports, reimbursements, and regular communication with the accountant.
• Coordinate personal and household appointments, medical scheduling, orders, shopping, groceries, cleaners, maintenance, and vendors.
• Provide ad hoc support for a small team of three when reasonable.
• Build and run systems for business administration and personal logistics.
• Report directly to the founder.

Personal Assistant, CEO

• Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, Vice-President, Legal, and Senior Director, Intellectual Property
• Manage calendars, travel arrangements, expenses, and correspondence
• Prepare meeting materials, agendas, and supporting documentation
• Coordinate meetings, communications, and follow-up activities across internal stakeholders
• Manage department budget, expenses, and vendors
• Anticipate executive needs, prioritize work, and streamline workflow and decision making
• Support department projects, operational initiatives, and day-to-day Legal team activities
• Manage legal workflows, intake processes, and request tracking
• Liaise between internal stakeholders and the Legal team
• Maintain legal documents, records, systems, shared resources, and the contract management system
• Coordinate agreement execution and signature processes
• Track contract completion and ensure documentation is accurate, complete, and up to date

Executive Assistant jobs in Florida

Executive Assistant – Special Projects Manager

Executive Assistant – Special Projects Manager

Executive Assistant

Personal Assistant, CEO

Legal Coordinator – Executive Assistant