Executive Assistant

• Provide high-impact administrative and operational support to the Chief Financial Officer and LIFT organization, encompassing Legal, Finance, and IT
• Prepare professional-grade presentations and documents for senior leadership
• Manage complex, high-volume calendars across multiple time zones
• Coordinate domestic and international travel arrangements through Concur
• Prepare, submit, and track expense reports
• Draft, proofread, and edit confidential correspondence, reports, and executive materials
• Schedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits
• Coordinate catering and on-site meeting support
• Provide on-site support at meeting locations for multi-day trips as needed
• Oversee document flow for executive signatures or review
• Order, maintain, and organize office and administrative supplies
• Support special projects and ad hoc initiatives for the CFO and LIFT leaders
• Ensure adherence to company policies, procedures, and applicable PCI, cGMP, and GCP guidelines
• Represent the Offices of the CFO, CIO, and General Counsel with professionalism and credibility
• Perform other duties as assigned

Executive Assistant – CFO

• Strategically manage the VP’s complex calendar, proactively resolving conflicts and aligning with business priorities
• Prepare agendas, resources, and pre-reads for external meetings and internal PA&S leadership team meetings
• Coordinate domestic and international travel and logistics, including itineraries and documentation
• Manage expense reporting, timekeeping, and approvals in compliance with corporate policies
• Oversee key corporate initiatives such as HR training and compliance
• Develop and distribute executive communications on behalf of the VP and PA&S leadership team
• Maintain engagement, compliance, external meeting, recognition, and culture plans
• Handle sensitive and highly confidential communications and strategic initiatives
• Prepare and edit correspondence, presentations, and briefing materials
• Attend leadership meetings, take notes, manage follow-ups, and support deliverables
• Collaborate with the Strategic Planning & Operations director on calendars, engagement plans, culture calendars, and recognition opportunities
• Support talent onboarding and offboarding
• Liaise with Patient Access and Services leadership, Rare Disease Commercial, Corporate Affairs, enterprise functions, and external partners
• Serve as a point of contact for stakeholders on behalf of the VP
• Plan and coordinate leadership meetings, team offsites, and business reviews
• Track timelines and deliverables for strategic initiatives and executive-level projects
• Manage logistics for internal and external events, advisory boards, and cross-functional planning sessions
• Assist with budget tracking and procurement for the VP’s office

Senior Executive Assistant – VP, Patient Access and Services

• Greet and facilitate the needs of all department clients.
• Provide clerical and reception support for the department.
• Prepare memos, forms, letters, and reports using information supplied by supervisors or managers.
• Prepare simple reports independently.
• Provide telephone coverage, including communicating non-panic patient results and responding to telephone requests for patient results using the LIS query.
• Provide specimen collection information using the Specimen Collection Manual and Laboratory rolodex.
• Process clinical and anatomic pathology client work, including LIS test orders, billing numbers, specimen delivery, reference laboratory results, and charges.
• Deliver printed patient reports to physician mailboxes, outside accounts, and other clients.
• Collect, sort, send, and deliver mail.
• Perform typing, photocopying, faxing, document processing, printing, shredding, and professional correspondence.
• Maintain related equipment and documents according to section policy.
• Assist with training students and department orientees on office procedures, including LIS aspects.
• Achieve and maintain competency for assigned procedures.
• Reconcile reference lab billing reports monthly and Soft billing reports daily.
• Generate nursing home draw orders as needed.
• Perform other related duties and special projects assigned by the supervisor or director.

General Secretary – Lab

• Provide comprehensive administrative support to senior leadership within the Spend Management Business Unit
• Support senior executives and manage daily operations to maximize efficiency, effectiveness, and impact
• Serve as a key point of contact between leadership and internal and external stakeholders
• Handle complex and high-visibility assignments requiring discretion, sound judgment, problem solving, and timely execution
• Manage complex calendars, travel, meetings, and scheduling conflicts
• Prepare and submit expenses and review direct report expenses for policy adherence
• Manage communication flow, respond to inquiries, and foster stakeholder relationships
• Coordinate meeting logistics and changes across multiple teams
• Prepare and distribute correspondence, agendas, reports, and presentation materials
• Partner with executives to solve problems and navigate competing priorities
• Identify process inefficiencies and implement improvements
• Support onboarding and training of administrative staff
• Provide backup support to peers and contribute to team efficiency
• Support team culture and employee engagement initiatives and events
• Support executive engagement in AI initiatives by coordinating meetings, tracking follow-ups, organizing materials, and facilitating communication

Executive Assistant – Spend Management

• Provide clerical support in the Emergency Department
• Answer incoming Emergency Department phone calls
• Manage patient admissions and discharges in the EPIC electronic medical record system
• Complete data tracking and documentation for EKGs and telemetry boxes
• Liaise with outside facilities, physicians, nursing staff, patients, and families
• Coordinate patient care and communication with healthcare teams
• Maintain and replenish office and nursing station supplies
• Complete and maintain administrative paperwork for Emergency Department staff
• Schedule non-emergent patient transportation
• Facilitate communication between hospital departments, clinics, and nursing units
• Notify nursing staff of required tests, examinations, and significant patient concerns
• Initiate and document daily Level 1 Trauma and Medical Alert system testing
• Send and receive items through the pneumatic tube system
• Submit work orders for facility and equipment issues
• Route broken equipment for repair
• Monitor and coordinate patient flow within the Emergency Department
• Maintain accurate departmental records and documentation
• Support efficient department workflows and unit operations

Unit Secretary, Emergency Department

• Provide executive assistant support for the Huntley campus
• Plan, schedule, and tend to details
• Manage multiple time-sensitive tasks
• Serve as a connection point between the campus, other campuses, and attendees
• Collaborate with all ministries of the church
• Nurture relationships with staff, volunteers, and church attendees
• Complete administrative tasks with excellence