Payroll

• Support Managers with client engagement, ensuring all information is accurate and provided on time
• Provide support and guidance for implementations and go-lives
• Provide daily functional support to teams and own the end-to-end payroll process with necessary sign-offs
• Maintain the Client Solution workbook
• Update, maintain, and enforce Defined Work Instructions and other process documentation
• Ensure and sign off system maintenance testing
• Review Statements of Work before sharing with clients
• Optimize HR administrative processes through efficiency and automation
• Liaise with customer process leads regarding process gaps, client issues, and escalations
• Resolve technical issues escalated from the team and ensure system issues/defects are correctly reported and logged
• Resolve functional issues and improve processes with customers
• Work with Operational Management, Transformation, and Products on automation, innovation, and continuous improvement
• Manage the legislation roadmap and ensure the team is upskilled on upcoming changes
• Support year-end activities
• Handle sensitive and confidential information appropriately
• Proactively identify upsell opportunities
• Support management with client escalations and lessons learned
• Upskill and develop team members through training and coaching
• Build relationships with internal stakeholders and keep them informed

Dutch Payroll Specialist

• Support the transition of outsourced payroll operations into a centralised in-house team.
• Ensure end-to-end payroll processes are fully documented for transparency and audit readiness.
• Partner with Global Technology and HR teams to prepare for the transition to a global outsourced payroll engine.
• Maintain strong vendor relationships.
• Provide subject matter expertise on French payroll legislation.
• Resolve data discrepancies and ensure alignment with local regulations.
• Execute historical reconciliations and consolidate multiple legal entities into a unified, in-house payroll operation.

Senior Payroll Analyst – Fixed Term Contract

• Serve as part of the Payroll Team and first point of contact for HR/payroll inquiries
• Assist employees with policies, procedures, technology support, and general questions
• Assist managers with employee lifecycle administration
• Respond to regulatory or complex administrative HR questions through multiple channels
• Answer basic HR regulatory policy questions for managers and employees in the Netherlands and Belgium, escalating as appropriate
• Act as a point of contact for HR colleagues
• Maintain the payroll audit database and monitor data analysis between payroll and HR
• Reconcile and process payroll information, including relocation adjustments, bonus payments, stock options, and time accrual adjustments
• Support onboarding, contract changes, contract extensions, terminations, and other employee data changes
• Create regular reports for company stakeholders
• Define and implement standardized HR process improvements
• Ensure compliance with legal regulations and support internal and external audits
• Ensure document quality and data correctness in systems
• Support HR projects including system upgrades, procedure writing and review, and process alignment with other teams

Payroll Specialist, Dutch

• Support German payroll and the payroll team end to end according to defined standards and client requirements
• Undertake, support, and manage Root Cause Analysis when issues result in client escalations, ensuring mitigating actions are implemented
• Identify upsell opportunities and support the Change Request process, including estimating and implementing changes
• Understand standard and client-specific payroll reports, including statutory year-end reporting
• Maintain current knowledge of legislation, system updates, changes, and payroll procedures while managing the payroll legislation roadmap
• Answer payroll-related questions and requests from team members and clients
• Support Operations Manager with client engagement activities
• Handle sensitive and confidential information appropriately
• Resolve and support technical and functional issues escalated by team members and clients
• Maintain the client solution workbook and provide functional support
• Support and guide project implementations and go-lives
• Participate in assigned projects and activities
• Upskill and develop colleagues through training delivery and coaching
• Perform champion responsibilities for innovation

Senior HR & Payroll Specialist, German

• Establish and lead a global payroll function.
• Oversee end-to-end payroll operations across multiple jurisdictions within a vendor-led payroll delivery model.
• Establish and develop a global payroll operating model.
• Manage relationships with payroll vendors, monitoring service performance, KPIs and SLAs.
• Ensure payroll services are delivered accurately, compliantly and on time across all jurisdictions.
• Implement payroll governance frameworks, controls, policies and procedures.
• Drive standardisation, process improvement and continuous improvement initiatives.
• Lead payroll transformation projects, including vendor transitions and operating model enhancements.
• Manage payroll-related risk, compliance and audit requirements.
• Partner with HR, Finance, Reward and business stakeholders on payroll strategy and delivery.
• Act as the primary escalation point for payroll-related issues and vendor performance concerns.
• Develop payroll reporting, metrics and management information.
• Support future payroll centralisation or in-sourcing initiatives as the function evolves.
• Join a leading global Financial Services firm operating in corporate, fiduciary and regulatory services.

Global Payroll Manager

• Independently process UK payroll end to end according to defined standards and client requirements
• Monitor and manage ticket queues using appropriate BI tools
• Utilize the hrX suite of tools for payroll processing and associated activities
• Understand and interpret payslips
• Understand and follow the payroll calendar
• Identify deviations from the standard scope of service and support change request opportunities
• Handle sensitive and confidential information appropriately
• Produce and understand standard and client-specific payroll reports, including statutory year-end reporting
• Review and validate data and initiate corrections
• Answer payroll-related questions and requests
• Support and execute SOC1 Controls
• Maintain and apply defined work instructions
• Perform transactions with third parties
• Provide knowledge transfers to peers
• Support the Root Cause Analysis process
• Support and manage system maintenance testing
• Support technical issue coordination and resolution
• Maintain current knowledge of legislation requirements, system updates, changes, and payroll procedures
• Participate in assigned projects and activities

UK Payroll Delivery Specialist

• Support payroll transition activities for assigned countries, including process discovery, documentation, knowledge transfer coordination and transition planning
• Support payroll implementation projects through testing, data validation, issue resolution and go-live preparation activities
• Ensure transition deliverables, payroll documentation and process controls are complete, accurate and aligned with project objectives
• Identify process gaps during post-acquisition integration and drive standardizations across the regional cluster
• Act as a primary partner to ABB Robotics local teams to represent payroll on cross-functional projects and deliver business value
• Support preparation of payroll operations for post-transition ownership and contribute to operational payroll activities as business needs evolve
• Gather requirements and document processes
• Coordinate knowledge transfer activities
• Support payroll implementation projects following the SoftBank Group acquisition
• Support assigned countries including Switzerland, Saudi Arabia, Ireland and additional countries as business needs evolve

Payroll Partner – EMEA

• Lead regional payroll initiatives across EMEA, including payroll vendor transitions, legal entity changes, payroll implementations, consolidations, system enhancements, and process improvements within Unit4 Teta HR, Deel, and Workday
• Manage end-to-end project delivery, including scope, requirements, process design, project plans, governance, timelines, testing, cutover, go-live, and stabilization
• Coordinate vendor implementation activities, including data readiness, configuration review, integration dependencies, parallel payroll validation, defect resolution, and production readiness
• Maintain project plans, milestone tracking, decision logs, risk and issue registers, test evidence, cutover checklists, status reporting, and contingency plans
• Partner with cross-functional stakeholders and external providers to clarify responsibilities, secure decisions, manage dependencies, and maintain alignment on outcomes
• Identify delivery, compliance, data, and operational risks; escalate issues appropriately and implement mitigation plans
• Lead change enablement, including stakeholder communications, operating procedures, knowledge transfer, training materials, and post-implementation reviews
• Provide payroll operational support and escalation assistance to Senior Payroll Analysts, including payroll reviews, reconciliations, audits, year-end activities, complex transactions, vendor issues, and issue resolution
• Review payroll controls and procedures, maintain documentation, support service metrics and vendor performance reporting, and recommend improvements that strengthen payroll accuracy, scalability, and efficiency

Payroll Lead – Fixed-term Role

• Process monthly payroll, bonus payments, deductions, and payroll adjustments
• Maintain and update employee and payroll information in Unit4 Teta HR, Deel, Workday, and other supporting payroll systems
• Coordinate payroll activities and manage relationships with payroll vendors
• Review payroll data for accuracy, completeness, and compliance before submission and approval
• Prepare and submit statutory reports and payroll-related filings to GUS and other relevant authorities
• Ensure compliance with Polish labor law, social insurance requirements, tax regulations, and payroll-related legislation
• Partner with HR, Finance, external payroll providers, and employees to resolve payroll inquiries and discrepancies
• Support payroll audits, documentation requests, process improvements, reporting requirements, and year-end payroll activities
• Provide temporary leave coverage to maintain continuity of payroll operations

Senior Payroll Analyst – Fixed-term role

• Ensure timely and accurate preparation of monthly payrolls by local service providers for EMEA-based clients
• Respond to enquiries from clients, providers, or colleagues regarding payrolls
• Communicate between clients and Payroll Providers regarding payrolls
• Check monthly payroll reports from Payroll Providers
• Ensure all timelines are met
• Regularly report back to the EMEA Payroll Supervisor
• Recommend departmental-specific procedures and implement approved procedures
• Deliver QA compliance and process

Payroll jobs in Poland