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Fédération québécoise des municipalités (FQM)Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in logistics, inventory management, and customer service. Proficient in coordinating shipments, maintaining records, and supporting operational processes effectively.
Highest-signal resume keywords
Logistics CoordinationInventory ManagementMicrosoft Office ProficiencyCustomer Service SkillsAdministrative Support
Tech Stack
Tools & technologiesAbout the role
Key responsibilities & impact- Prepare, package, ship, and track shipments through Purolator and other courier services
- Coordinate the shipment, retrieval, and return of equipment assigned to employees
- Prepare shipping labels and required documents
- Track deliveries, returns, costs, and shipment records
- Receive goods intended for various teams
- Manage parking files and related administrative records
- Process and follow up on internal requests assigned by the Materials Resources Technician
- Coordinate service calls, repairs, and preventive maintenance for printers and photocopiers
- Follow up with suppliers regarding contracts, supplies, performance, and replacement of printing equipment
- Maintain, verify, and update inventories of furniture, equipment, supplies, and materials
- Coordinate the movement, transfer, retrieval, and disposal of materials
- Order printing supplies and maintain appropriate inventory levels
- Coordinate locker assignments and keep records up to date
- Provide backup support for administering the alarm system and managing building access cards and fobs
- Monitor and maintain coffee machines and small refrigerators, along with their associated inventories
- Support the administration of purchase orders and invoicing
- Contribute to the continuous improvement of administrative and operational processes
- Provide reception coverage during the Receptionist’s absences
- Perform any other related duties as required
Requirements
What you’ll need- Relevant education in administration, logistics, or a related field
- 2 to 3 years of experience in an administrative or operational position involving logistics, inventory management, or materials resources responsibilities
- Proficiency with standard computer tools, particularly Microsoft Office (Outlook, Excel, and Word)
- Ability to perform administrative follow-ups, maintain up-to-date records, and ensure the traceability of equipment and goods
- Strong organizational and prioritization skills in an environment involving multiple simultaneous requests
- Thoroughness, autonomy, resourcefulness, and attention to detail
- Strong communication and customer service skills
- Ability to perform light material-handling tasks related to receiving, preparing, and shipping goods
- Experience with courier services, particularly Purolator, and with preparing shipping documents
- Any combination of education and professional experience, as well as other relevant experience, will be considered
Benefits
Comp & perks- Competitive compensation
- Group insurance plan, including dental and vision coverage
- Retirement plan with employer contributions (5% employer; 5% employee), with RRSP, FHSA, or combined options
- Employer-paid telemedicine service
- Employee and Family Assistance Program available from the date of hire
- Minimum of 3 weeks of annual vacation from the start of employment
- Bank of 6 personal days
- Paid time off between Christmas and New Year’s Day
- 13 statutory holidays per year
- Compressed summer work schedule allowing employees to finish earlier on Fridays, depending on the position
- Social and sporting activities
- Recognition program for significant professional and personal milestones
- Access to ongoing training through a learning portal
- Collaborative environment offering a diverse range of expertise
- One remote-work day per week may be considered based on operational needs
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Shipping Document PreparationMaterial HandlingRecord KeepingEquipment Maintenance CoordinationOrder Processing
Soft Skills
Strong CommunicationOrganizational SkillsAttention to DetailResourcefulnessAutonomy
Tools & Technologies
PurolatorMicrosoft OutlookMicrosoft ExcelMicrosoft Word
Industry Keywords
Administrative SupportLogisticsInventory ControlOperational ProcessesCustomer Service