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Administrative Coordinator – Energy Rebates
Hire Hangar GlobalCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing utility and government incentive applications, ensuring accuracy and compliance throughout the application lifecycle. Proficient in document processing and administrative support, with a strong focus on detail and effective communication.
Highest-signal resume keywords
Utility Incentive Application ManagementDocument ProcessingData EntryEnergy Efficiency ProgramsProfessional Communication
About the role
Key responsibilities & impact- Manage the full lifecycle of utility and government incentive applications for an energy efficiency and home improvement company
- Gather project documentation after each job
- Assemble complete and accurate application packages using job-site photos, measurements, square footage, insulation details, and property data
- File applications with state and utility incentive programs, including NYSERDA, Con Edison, EmPower+ / NYHEP, Clean Heat, PSEG Long Island, and National Grid
- Monitor open applications and follow up to keep approvals and payments moving forward
- Identify and correct missing paperwork, inconsistencies, or filing errors
- Maintain an up-to-date log of each application, status, and final result
- Partner with field installers to gather documentation at each project phase
- Track changing program rules, eligibility updates, and filing deadlines
- Perform related administrative duties supporting the incentive process
Requirements
What you’ll need- Confident using web portals, spreadsheets, file management tools, and online government systems
- Sharp eye for detail and commitment to getting paperwork right the first time
- Persistent, proactive approach to follow-up and closing out open items
- Ability to absorb new information quickly and apply it with minimal repetition
- Strong self-management skills and ability to stay accurate while handling a large workload independently
- Genuine enjoyment of structured, repetitive administrative work
- Clear, professional communication and ability to collaborate directly with company leadership
- Availability to work on-site in Brooklyn four days per week, with one day working from home
- Background in document processing, data entry, or administrative work where precision is essential
- Curiosity about AI tools and their use in simplifying or automating repetitive tasks
- Exposure to utility incentives, energy efficiency programs, or government rebates such as NYSERDA, Con Edison, or PSEG
- Experience working in or around construction, HVAC, contracting, or home services
- Comfort juggling several active projects or case files at once
Benefits
Comp & perks- Competitive pay
- Real growth opportunities
- Full training on all programs is provided
- Hybrid work arrangement with one day working from home
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Application Package AssemblyProject Documentation GatheringFile ManagementData TrackingApplication Monitoring
Soft Skills
Attention To DetailProactive Follow-UpSelf-ManagementCollaborationAdaptability
Tools & Technologies
Web PortalsSpreadsheetsFile Management ToolsOnline Government Systems
Industry Keywords
NYSERDACon EdisonPSEG Long IslandClean HeatEmPower+ / NYHEP