Accounts Payable

• Serve as the primary high-touch contact for vendor and employee payment inquiries
• Manage Accounts Payable email inboxes and provide prompt, helpful, and courteous communication
• Guide employees through expense reimbursement processes and system navigation
• Onboard new vendors through the payment software
• Oversee timely and accurate vendor invoice processing within Ramp
• Review corporate credit card transaction coding and employee reimbursement submissions
• Prepare weekly and ad-hoc payment runs
• Maintain audit trails, oversee AP filings, and manage purchase order accruals
• Perform routine reconciliations between financial systems
• Maintain vendor master records and lead vendor management efforts
• Prepare and manage annual 1099/1096 tax filings and maintain W-9 records
• Monitor compliance with sales and use tax regulations
• Enforce Purchasing and Travel & Expense policies
• Keep department leads informed about compliance issues, payment status updates, and vendor risks
• Refine workflows to improve accuracy and efficiency
• Support strategic agency finance initiatives and ad-hoc accounting projects
• Report directly to the Accounts Payable Lead

Accounts Payable Concierge

• Manage the full accounts payable cycle, from invoice receipt through payment and reconciliation.
• Ensure invoices are approved and comply with internal controls and authorization levels.
• Process vendor payments accurately and within prescribed timelines.
• Prepare and post journal entries related to payments.
• Monitor accounts payable aging and resolve payment discrepancies, vendor inquiries, and outstanding items.
• Manage stale-dated checks, rejected payments, and other payment exceptions.
• Reconcile statements from vendors and insurers.
• Participate in month-end closing activities, including accruals and reconciliations.
• Maintain vendor records, payment instructions, and banking information; verify banking changes.
• Ensure transactions are properly documented, supported, and archived.
• Prepare payments in the banking platform and verify payment batches.
• Participate in bank reconciliations and resolve discrepancies.
• Support external audits by preparing required analyses and documentation.
• Participate in process improvement, automation, and finance transformation initiatives.
• Contribute to acquisitions, integrations, and the onboarding of new entities into the accounts payable process.
• Maintain and update procedures and process documentation.
• Provide support for special projects in accounting, treasury, and finance.

Accounts Payable Technician

• Process and post vendor invoices to appropriate general ledger accounts and cost centres
• Match invoices to purchase orders and receipts using 2-way and 3-way matching processes
• Investigate and resolve quantity, pricing, and receipt discrepancies
• Maintain complete and audit-ready supporting documentation
• Prepare and execute vendor payment runs, including EFT, cheque, and wire payments
• Verify payment terms, approval requirements, and banking information
• Identify early-payment discounts while preventing duplicate or late payments
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor and internal inquiries regarding invoice and payment status
• Maintain vendor master data, including contact, banking, and tax records
• Process intercompany invoices and reconcile intercompany balances
• Collaborate with divisional finance teams before month-end close
• Review employee expense reports for policy compliance, coding accuracy, and documentation
• Generate and analyze accounts payable aging reports
• Support month-end reconciliations, accruals, reporting, and subledger maintenance
• Maintain compliance with internal controls, approval policies, and segregation-of-duties requirements

Accounts Payable Coordinator

• Process carrier, vendor, and employee expense invoices accurately and on time
• Verify invoice accuracy against agreed-upon rates and services
• Identify and investigate cost discrepancies between expected and actual amounts
• Coordinate with relevant departments to resolve payment discrepancies
• Execute payments within established vendor terms
• Maintain accurate vendor records and payment histories
• Verify proper GL account coding for transactions
• Obtain and document required approvals prior to payment
• Maintain organized digital and physical documentation for audit purposes
• Reconcile vendor statements and resolve discrepancies
• Follow established internal controls and accounting procedures
• Prepare payables status and aging reports
• Track and report payment metrics and processing efficiency
• Support month-end and year-end closing procedures
• Support internal and external audit requirements
• Identify opportunities to improve the AP workflow
• Serve as a key contact for vendor payment inquiries
• Collaborate with the carrier services team and finance team on payment matters
• Communicate payment status and issues clearly to internal stakeholders
• Independently verify vendor banking-detail change requests to prevent fraud

Accounts Payable Specialist

• Maintain accurate and efficient financial processes and establish and follow best practices aligned with Trimble policies and requirements
• Process customer invoices and credit memos accurately and distribute them to appropriate contacts
• Ensure customer invoices comply with applicable U.S. and Canadian sales tax requirements and prepare monthly sales tax reports
• Manage and apply customer deposit invoices
• Monitor aged accounts receivable and bad debt reserves and follow up with customers regarding outstanding balances
• Apply cheque and credit card transactions to customer accounts and process credit card payments according to standardized procedures protecting confidential and sensitive information
• Investigate and resolve customer inquiries and account-related issues
• Maintain fixed asset sub-ledgers, including recording additions, disposals, transfers, and other changes
• Calculate and record monthly depreciation
• Prepare and post month-end journal entries, including foreign exchange gains and losses, accruals, and allocations
• Reconcile assigned general ledger accounts and fixed asset sub-ledgers during the month-end close process
• Provide backup support for Accounts Payable activities
• Perform other accounting duties and ad hoc financial analysis as required
• Collaborate with teams across the organization to ensure cross-functional processes, financial controls, and procedures operate effectively and efficiently

Accounts Payable/Receivable Professional

• Lead, coach, and support the Accounts Payable team
• Oversee the full-cycle AP process, including invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments
• Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts
• Monitor team performance through goal-setting, coaching, and performance metrics
• Administer and optimize TimberScan and SAP Concur
• Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues
• Maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and compliance requirements
• Support month-end and year-end processes, vendor reconciliations, AP aging review, and discrepancy resolution
• Collaborate with teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps
• Ensure compliance with internal controls, company policies, audit requirements, and construction-related payment documentation
• Develop AP templates, standard operating procedures, training materials, and process documentation
• Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls
• Participate in recruiting, onboarding, training, and developing AP team members

Accounts Payable Supervisor

• Review and oversee invoice processing, including coding, approvals, system integration, and payment readiness
• Investigate and resolve invoice exceptions, approval delays, coding issues and vendor inquiries
• Review and process employee expenses and reimbursements
• Manage the monthly corporate credit-card process, including statement review, coding and employee follow-up
• Prepare and execute regular payment runs, including EFTs, wires, cheques, PADs and approved off-cycle payments
• Support month-end close activities, including balance sheet reconciliations, accruals, expense reviews and other accounting tasks as required
• Support annual audit process, finance projects, system improvements, and ad-hoc reporting requests
• Identify opportunities to improve AP workflows, approval compliance, invoice-processing accuracy, and payment efficiency

• Serve as the main point of contact between suppliers and the company
• Manage the full supplier invoice cycle, from receiving and validating purchase orders to processing and issuing supplier payments
• Validate and reconcile purchase orders with corresponding invoices, ensuring all required approvals are completed
• Review, verify, and code invoices for accuracy and compliance, then enter them into the accounting system
• Issue payments, including checks and electronic transfers
• Provide administrative support to the Finance department and assist with related tasks as needed

Senior Payable Specialist – Spécialiste des comptes fournisseurs sénior

• Receive, review, code, and enter vendor invoices into QuickBooks Online
• Verify invoices, supporting documentation, and required internal approvals
• Reconcile vendor statements and investigate billing discrepancies
• Set up and maintain vendor records in the accounting system
• Process employee expense reports and corporate credit card transactions
• Record weekly and monthly financial transactions
• Prepare and post journal entries as required
• Reconcile store cash deposits, sales, and payment-processing transactions
• Investigate cash, deposit, sales, and transaction discrepancies
• Follow up with stores, vendors, and internal departments regarding missing information or documentation
• Assist with customer refund and transaction-related inquiries
• Prepare sales reports for landlords and shopping centres
• Support month-end, quarter-end, and year-end closing activities
• Maintain accurate and organized financial records in accordance with company policies and audit requirements
• Support the Finance team with additional accounting and administrative projects as required

Bookkeeper, Accounts Payable Specialist

• Process high-volume vendor invoices, ensuring accuracy, proper approvals, correct coding, and adherence to policies and procedures
• Set up, monitor, and offboard vendors; manage vendor records and complete vendor credit applications for Controller approval
• Administer corporate credit card and expense reporting programs, including auditing transactions, reconciling statements, and assisting employees
• Assist with weekly and monthly payment runs, including ACH, wire, check, and international payments
• Maintain vendor records and respond to vendor inquiries
• Support month-end close by preparing accruals and reconciling the AP subledger to the general ledger
• Support tax and reporting compliance, including sales/use tax, GST/HST, 1099/T4A, and audit documentation
• Participate in AP and expense-process improvements
• Ensure accurate and complete accounting for project-level and consolidated business activities
• Support the Controller with internal-control framework, accounting policies, and procedures
• Provide payables information for cash-flow forecasts and monitor and forecast cash positions
• Work cross-functionally with Accounts Receivable
• Maintain confidentiality of financial records and perform other assigned duties