Administration

• Represent the organizational unit on administrative matters
• Recommend, interpret, and/or implement company and internal administrative policies and procedures
• Perform a combination of administrative tasks in finance, human resources, purchasing, and research and development
• Prepare budgeting, project scheduling, and statistical reports as required
• Produce training demand signals for the respective AOR
• Process new and incumbent training requests
• Use the Learning Management System (LMS) to run reports and track training status
• Process certifications and reinstatements
• Perform audits of training transcripts
• Support requests for data analytics

Administration Generalist

• Review subcontract requisitions for accuracy, compliance with specifications, budget requirements, and purchasing authorization
• Prepare, issue, and administer subcontract purchase orders
• Develop and issue Requests for Proposal (RFPs) and Requests for Quotation (RFQs)
• Evaluate subcontractor proposals and perform cost and price analyses
• Negotiate subcontract terms and conditions and manage post-award administration through subcontract closeout with minimal supervision
• Maintain subcontract files in accordance with company procurement procedures and government-approved purchasing system requirements
• Monitor subcontractor performance to ensure compliance with schedule, cost, quality, and technical requirements
• Ensure subcontractors comply with company policies, procedures, and ethical standards
• Partner with project management and production teams to identify contractual risks and resolve subcontract-related issues
• Resolve disputes and contractual concerns with managers and subcontractors and recommend solutions
• Collaborate with Accounting to resolve subcontract invoice processing issues
• Identify, evaluate, and qualify potential subcontractors
• Solicit competitive pricing from subcontractors and suppliers
• Perform other duties supporting departmental and company objectives

Subcontract Administrator

• Provide oversight of Risk Management Framework processes through eMASS administration and daily cybersecurity operations
• Ensure compliance with DoD directives throughout the MCU environment
• Author security assessment reports, System Security Plans, and Risk Assessment Reports for multiple ATO packages in eMASS
• Use eMASS to manage the authorization lifecycle
• Upload and maintain RMF artifacts and develop SOPs and security-related diagrams
• Maintain ATO packages and ensure deadlines are met for submission and renewal
• Collaborate with system owners, ISSMs, and technical teams on documentation and compliance
• Perform basic system configuration, patch management, and technical troubleshooting as needed
• Lead training initiatives on RMF processes, security tool administration, and incident response protocols

ATO Administrator II

• Represent the organizational unit on administrative matters
• Recommend, interpret, and/or implement company and internal administrative policies and procedures
• Perform a combination of administrative tasks in finance, human resources, purchasing, and research and development
• Prepare budgeting, project scheduling, and statistical reports as required
• Oversee and manage employees on loan to the ET&D division supporting submarines and aircraft carriers
• Collaborate with ET&D managers to ensure process compliance and education
• Oversee competitive and non-competitive personnel transfers and coordinate with managers
• Submit and manage Process Director invoices for subcontractor labor
• Ensure the value of subcontractor work is accomplished
• Submit and execute DD254s for contracted work
• Partner with Accounting to resolve user and process errors
• Produce monthly reporting

Manager, Administration

• Review, prepare, and manage preconstruction contracts and related documentation
• Ensure contracts align with project scope, timelines, and budget
• Assist with bid proposals, tender documents, and RFIs
• Support procurement by liaising with subcontractors, suppliers, and clients
• Ensure contracts comply with legal, regulatory, and company requirements
• Identify potential risks and collaborate with project teams to mitigate them
• Maintain accurate and complete preconstruction documentation
• Collaborate with the preconstruction team, project managers, estimators, and legal teams to transition projects to construction
• Assist in reviewing project budgets and aligning contract terms with financial goals
• Support cost estimating efforts
• Serve as a client and stakeholder contact during preconstruction
• Assist in negotiating terms and conditions with subcontractors and suppliers and obtain required compliance documentation

Contract Administrator

• Review, prepare, and manage preconstruction contracts and related documentation
• Ensure contracts align with project scope, timelines, budgets, legal requirements, regulatory requirements, and company requirements
• Assist with bid proposals, tender documents, and RFIs
• Support procurement by liaising with subcontractors, suppliers, and clients
• Identify potential risks and collaborate with project teams to mitigate them
• Maintain accurate and complete preconstruction documentation, including contracts, amendments, and correspondence
• Collaborate with the preconstruction team, project managers, estimators, and legal teams to transition projects into construction
• Assist in reviewing project budgets and aligning contract terms with financial goals
• Support cost estimating efforts
• Serve as a point of contact for clients and stakeholders during preconstruction
• Assist in negotiating terms and conditions with subcontractors and suppliers and obtain compliance documentation

• Provide day-to-day administrative support to the sales team
• Maintain and update CRM systems with accurate customer, opportunity, and pipeline information
• Track sales activities, meetings, customer interactions, and opportunity milestones
• Generate sales reports, dashboards, forecasts, and pipeline summaries for management
• Prepare and process sales documentation, quotes, order packages, and other business documents
• Maintain organized electronic filing systems for opportunities, quotes, and product delivery records
• Track action items and follow up with stakeholders to ensure timely completion
• Assist with onboarding and training new sales team members and maintain sales process documentation
• Manage pre-award SEWP contract activities, coordinating with necessary team members
• Enter actual time worked and submit timesheets at the end of each pay period
• Monitor RavenTek email regularly
• Complete required compliance training as assigned
• Perform other duties as assigned
• Support business development and sales professionals and ensure communication between sales, operations, contracts, and executive leadership

Sales Administrator

• Conduct routine scans using ACAS (Tenable Security Center, Nessus) to identify vulnerabilities, misconfigurations, and compliance gaps
• Coordinate remediation of vulnerability scan findings and track efforts for timely resolution and compliance with DISA STIGs, NIST, and RMF
• Assist with security patching and system hardening according to DoD and federal guidelines
• Ensure availability, reliability, and accuracy of ACAS components
• Troubleshoot Security Center, Nessus scanners, and related plugins
• Develop and update technical documentation, configurations, procedures, and standard operating procedures
• Support system migrations and upgrades while minimizing downtime and maintaining security
• Participate in incident response using ACAS scans and forensic tools
• Contribute to containment, eradication, and recovery efforts under senior team guidance
• Improve security procedures with cross-functional teams
• Assist with internal and external information-systems audits and remediate findings
• Monitor emerging threats, vulnerabilities, and security best practices

Administration jobs in Virginia

Administration Generalist

Subcontract Administrator

ATO Administrator II

Manager, Administration

Contract Administrator

Contract Administrator

Sales Administrator

ACAS Administrator II