Administrative Assistant

• Process incoming Arizona tax forms, including Forms 285 and 290, and review them for accuracy and completeness
• Prepare and process Power of Attorney and Penalty Abatement forms for data entry
• Organize and securely store paper, email, and fax records of forms and actions taken
• Research and resolve Power of Attorney and prescreening issues or questions
• Serve as point of contact for taxpayer inquiries related to Forms 285 and 290
• Provide tier 1 customer service to taxpayers regarding form completion
• Escalate complex or intermediate taxpayer inquiries to senior team members
• Process mail onsite as assigned
• Perform other administrative duties as assigned

• Serve as the face of an outpatient or hospital facility
• Complete change requisitions, treatment logs, patient charts, invoices, and purchase orders accurately and on time
• Assist patients with transportation arrangements
• Assist patients with physician appointments

• Serve as the face of an outpatient or hospital facility
• Complete change requisitions, treatment logs, patient charts, invoices, and purchase orders accurately and on time
• Assist patients with transportation arrangements
• Assist patients with physician appointments
• Provide administrative support in a patient-centered healthcare environment

• Participate in daily morning planning sessions and end-of-day debriefs
• Engage with patients in-person, via phone, and through email
• Provide timely updates and patient handouts
• Collaborate with phlebotomy, nursing, physicians, billing, and external lab representatives
• Utilize lab quotes to ensure accurate draw orders
• Navigate the EMR system, including patient chart updates and order verifications
• Prepare lab kits and requisition forms for in-clinic and remote phlebotomy
• Maintain and update task planners, assigning, monitoring, and auditing task progress
• Track lab results using lab portals and spreadsheets and follow up on delayed or missing results
• Communicate pertinent updates to care teams
• Coordinate quoting and billing for out-of-pocket labs
• Process lab orders according to LabCorp, Sonora Quest, and specialty lab requirements
• Educate patients on lab processes and requisition forms
• Manage and schedule external referrals per physician orders
• Design, prepare, and distribute appointment cards
• Support phones, scanning, uploading, filing, and other administrative duties
• Utilize Practice Fusion, Microsoft Teams, Outlook, SharePoint, Planner, Intermedia Unite, Salesforce, and Trainual
• Respond to real-time updates and requests
• Adhere to HIPAA, OSHA, internal policies, SOPs, and employee handbook regulations

Patient Administrative Coordinator

• Participate in daily morning planning sessions and end-of-day debriefs
• Engage with patients in-person, via phone, and through email
• Provide timely updates and patient handouts
• Collaborate with phlebotomy, nursing, physicians, billing, external lab representatives, and other departments
• Utilize lab quotes to ensure accurate draw orders
• Navigate the EMR system, update patient charts, and verify orders
• Prepare lab kits and requisition forms for in-clinic and remote phlebotomy
• Maintain, assign, monitor, and audit task planners
• Track lab results using lab portals and spreadsheets and follow up on delayed or missing results
• Communicate pertinent updates to care teams
• Coordinate quoting and billing for out-of-pocket labs
• Process lab orders according to LabCorp, Sonora Quest, and specialty lab requirements
• Educate patients on lab processes and requisition forms
• Manage and schedule external referrals per physician orders
• Design, prepare, and distribute appointment cards
• Support phones, scanning, uploading, filing, and other administrative duties
• Use Practice Fusion, Microsoft Teams, Outlook, SharePoint, Planner, Intermedia Unite, Salesforce, and Trainual
• Respond to real-time updates and requests
• Adhere to HIPAA, OSHA, internal policies, SOPs, and employee handbook regulations

• Evaluate grant applications across multiple funding areas
• Review proposals that expand care and build capacity in rural and rural Tribal communities
• Assess applications related to Telehealth Digital Transformation, Medical Diagnostic Equipment & EHR Upgrades, Rural Health Innovative Care, Technical Assistance, Shared Services Consortiums, and Mobile Digital Services

• Support two Senior RN Clinical Services Officers and two HR Directors
• Provide clerical and administrative services and assistance to senior leadership
• Handle office situations and conflicts involving clerical and administrative functions
• Summarize incoming materials, gathered information, and meetings for supervisors
• Coordinate new information with background office sources and identify important aspects or conflicts
• Interpret requests and help implement actions
• Relay requests for action or information to appropriate staff when the supervisor is absent
• Coordinate and complete recurring and one-time projects
• Screen telephone calls and visitors and redirect them as appropriate
• Provide callers with information about organizational policies, practices, operations, and internal or external resources
• Maintain supervisors' calendars and arrange meetings, conferences, and appointments
• Arrange hotel and travel accommodations for frequent, extended trips
• Prepare reports, presentation materials, summaries, and replies to inquiries
• Assist with research, analysis, and interpretation of data under management direction
• Perform administrative support tasks requiring initiative and independent judgment
• May hire, train, conduct performance reviews, and direct departmental staff workflow
• Assign work to clerical staff and follow up on results
• Interact extensively with senior leaders, board members, physicians, patients, employees, media, and business and community leaders

Senior Administrative Assistant

• Support Commercial Arborists and National Account Managers day to day
• Monitor shared commercial inboxes and maintain 24–48 hour response times
• Draft and format proposals and formal client documentation
• Generate and process incoming leads
• Answer inbound calls, schedule appointments, maintain Arborist calendars, and confirm dates with routing and branches
• Process daily invoices, customer payments, cancellations, authorizations, and off-stop reports
• Maintain Prodeo data accuracy, including client records, labor hours for multi-day GTC jobs, and account integrity
• Request certificates of insurance, manage lien waivers, and review contracts, bid details, and jurisdictional requirements
• Process weekly, bi-weekly, and monthly billing, including manual and special invoicing
• Prepare AR compliance updates, 50-day follow-ups, and commercial AR reporting
• Print GTC “Printed Not Done” reports, audit non-finalized estimates, and process Arborist comments and Stop-by Reports
• Maintain Commercial Prospect Reports and subcontractor records; support weekly debriefs and dashboard reviews
• Manage vendor portals, subcontractor/DOT compliance, permits, prevailing wage, and pre-bid documentation
• Conduct annual renewal processing for PHC/Lawn/GTC and Décor accounts
• Maintain commercial master lists, Smartsheets, and mapping tools; manage quarterly temporary holds
• Partner with Commercial Arborists, National Account Managers, Commercial Administration, and branch teams
• Report to the National Commercial Account Manager

Commercial Administrative Specialist

• Execute processes for collecting, maintaining, monitoring, and reporting Student Engagement data
• Complete administrative processes related to student records, documentation, compliance requirements, and data integrity
• Complete recurring reporting processes and update dashboards, scorecards, records, and performance metrics
• Support operational cadences, communications, planning cycles, leadership support activities, and follow-through processes
• Use and maintain administrative systems, documentation, workflows, and productivity tools
• Learn and follow established administrative processes across the Learning Division
• Identify and communicate process issues, errors, or recurring challenges to the appropriate team member or manager
• Support the Learning Division as an Administrative Specialist I
• Report to the Office Manager, Learning Division

Administrative Specialist

• Assist patent attorneys, patent agents, and technology specialists with preparing and filing compliant U.S. patent prosecution documents
• Prepare filing documents for attorney or patent agent review and signature
• Proofread filing documents before attorney review
• Review assigned attorney dockets and proactively prepare formality documents for timely filing
• Prepare office action response shells with rejection and objection subheadings and the current claim set
• Manage client reporting workflows and ensure timely completion
• Liaise with the foreign filing team and prior art management team
• Order formal drawings and sequence listings from vendors
• Assist with virtual file upkeep and maintenance
• Perform general office administrative functions as necessary

Administrative Assistant jobs in Arizona