Administrative Assistant

• Coordinate meetings and luncheons with pharmaceutical representatives
• Assist with payroll-related administrative tasks
• Follow up with the IRS regarding quarterly tax amounts when needed
• Coordinate calls with vendors and other businesses supporting practice operations
• Attend biweekly billing meetings to review patient reports and denied claims
• Communicate billing concerns, outstanding issues, and necessary follow-up to the practice owner
• Maintain ongoing contact with the billing team regarding inactive or lapsed insurance, coverage limitations, and benefit-related concerns
• Coordinate follow-through so insurance and billing issues are addressed promptly

Patient Care Coordinator – Administrative Support

• Handle prior authorizations and follow up on authorization requests
• Perform insurance verification and confirm patient coverage and benefits
• Process and coordinate referrals and related documentation
• Request, organize, and maintain medical records
• Manage faxing, document transmission, and follow-up
• Organize and process patient forms and ensure required documentation is completed
• Maintain accurate and organized electronic patient records
• Support day-to-day back-office medical administration
• Determine where forms and documentation should be stored, uploaded, signed, and processed
• Organize workflows between Elation, Spruce, and Hint
• Establish and document efficient administrative processes and standard operating procedures
• Identify workflow gaps and recommend improvements
• Create systems for tracking tasks, follow-ups, referrals, authorizations, and other administrative activities
• Potentially answer incoming patient calls and provide general administrative support
• Communicate clearly and patiently with patients, including a significant elderly patient population
• Create and improve workflows and recurring administrative procedures
• Establish tracking systems, accountability processes, KPIs, and performance metrics when appropriate
• Document processes so they can be consistently followed
• Support additional administrative and operational tasks as the practice launches and grows

Medical Office Manager

• Serve as the primary point of contact supporting residential services end-to-end
• Work closely with the Residential Regional Manager to handle daily requests, issues, and customer escalations
• Manage, schedule, and monitor daily and weekly appointments
• Ensure field crews are appropriately assigned and floaters are scheduled for time-off coverage
• Close out daily work orders
• Process client invoices daily
• Manage employee time sheets
• Coordinate estimates and provide pricing directly to residential clients
• Maintain accurate records of customer interactions, transactions, inquiries, and complaints
• Identify and recommend process improvements to streamline administrative methods and operational workflows
• Assist in resolving customer service or billing challenges with empathy and efficiency

Customer Service – Administrative Specialist

• Acompañar integralmente a clientes corporativos en temas del portafolio transaccional, incluyendo Cash Management, factoring, canales, tarjetas prepago y Adquirencia
• Atender requerimientos, vinculaciones y novedades de productos y canales
• Gestionar novedades como anulaciones, cambios de parámetros en pagos y regeneración de claves de clientes de sucursal virtual empresas
• Gestionar incidentes mediante los escalamientos correspondientes y detectar problemas en aplicativos
• Capacitar a clientes en sus instalaciones, sedes del banco y mediante medios interactivos
• Apoyar pedidos y solicitudes comerciales para vincular nuevos clientes y profundizar el portafolio existente
• Comunicar cambios e incidentes de canales y productos a clientes corporativos
• Brindar soporte a gerentes comerciales UT, gerentes de relación y asistentes comerciales

Auxiliar Administrativo/a – Posventa Internacional

• Upload and manage product listings on Shopify, including titles, descriptions, SKUs, variants, images, and categories
• Format and crop product images to match website standards
• Process daily online orders and prepare them for shipping
• Work with ShippingEasy or similar shipping platforms
• Enter and maintain product, order, and inventory data in SAP Business One
• Support basic administrative and customer service tasks as needed

Online Admin Assistant – E-commerce, Operations

• Brindar soporte administrativo y operativo al equipo de Marketing, la unidad de negocio de Education y el equipo de Alliances
• Coordinar la creación y programación de webinars en Webex, incluyendo fecha, horario, descripción y configuración del evento
• Enviar a organizadores y panelistas la información y los datos de acceso necesarios
• Coordinar sesiones de prueba previas a los webinars y verificar accesos, audio, cámara y herramientas
• Brindar soporte operativo durante el inicio y desarrollo de los webinars
• Obtener y enviar reportes de registros y participación posteriores a cada webinar
• Gestionar y distribuir grabaciones de webinars
• Coordinar piezas gráficas, videos y otros contenidos promocionales
• Identificar y coordinar recursos gráficos y acciones de marketing
• Apoyar el registro en Vendor Center y dar seguimiento a las aprobaciones
• Registrar actividades de marketing y documentación de respaldo en NetSuite
• Gestionar solicitudes de órdenes de compra y seguir su aprobación y emisión
• Recopilar, organizar y entregar evidencias para solicitudes de reembolso de fondos
• Mantener actualizada la documentación de actividades, aprobaciones, órdenes de compra y claims
• Dar seguimiento a actividades y solicitudes para asegurar fechas y entregables
• Brindar soporte en otras actividades administrativas y operativas del área de Marketing

Administrative Assistant jobs in Colombia

Patient Care Coordinator – Administrative Support

Medical Office Manager

Customer Service – Administrative Specialist

Auxiliar Administrativo/a – Posventa Internacional

Online Admin Assistant – E-commerce, Operations

Online Admin Assistant – E-commerce, Operations

Marketing Administrative Assistant