Administrative Assistant

• Assist with a variety of administrative tasks across the facility
• Help monitor ongoing projects and follow up on outstanding tasks and deadlines
• Ensure scheduled communications are sent accurately and on time
• Communicate with client families regarding updates, reminders, and follow-ups
• Support the case management team with record keeping, scheduling, documentation, and coordination
• Keep files, trackers, shared documents, and records organised and up to date
• Assist with scheduling meetings, appointments, and other activities
• Take ownership of smaller administrative projects and see them through to completion
• Provide general administrative support to the wider team
• Handle sensitive client information with professionalism and discretion

Junior Administrative Assistant

• Provide administrative support to the Staffing/Recruiting team
• Assist with candidate coordination, communication, scheduling, and follow-ups
• Maintain accurate candidate information and records
• Assist with recruitment-related documentation and administrative processes
• Support the Intake/Client Care team
• Coordinate information and follow-ups with families
• Communicate professionally and warmly with families and internal staff
• Ensure information is accurately recorded and followed up on
• Perform day-to-day clerical and administrative tasks
• Maintain accurate records, spreadsheets, and documentation
• Schedule and coordinate appointments or meetings
• Manage follow-ups and complete outstanding tasks
• Support team members as required
• Handle ad-hoc administrative tasks and projects

Administrative Assistant – Staffing, Intake & Client Care

• Draft emails and correspondence for review and approval; never send on behalf of the client
• Attend select internal meetings for approximately 10–12 hours per month
• Take meeting notes and represent the company professionally
• Escalate questions rather than answering them immediately
• Sort and categorize QuickBooks receipts into correct expense categories
• Support client and agent onboarding by sending forms and completing account setup steps after trust is established
• Make and receive phone calls on the company’s behalf
• Handle account cancellations, including holding, verifying details, and drafting cancellation notices for approval
• Manage the calendar and organize a flexible day-to-day task list
• Handle ad hoc projects and new tasks

Virtual Admin Assistant

• Manage diaries, meeting bookings, and team email correspondence
• Maintain accurate and navigable digital filing systems
• Capture and update records accurately
• Prepare simple documents, reports, and presentations in Microsoft Office
• Support ad hoc administrative requests across departments
• Work 09:00–17:00 UK time (11:00–19:00 SAST)
• Complete a short recorded video interview if shortlisted
• Be introduced to the UK employer after successful selection

Admin Assistant

• Manage a busy executive diary and resolve scheduling conflicts
• Triage and manage the executive's inbox
• Coordinate travel bookings and detailed itineraries
• Prepare board packs, agendas and minutes for key meetings
• Handle confidential information with discretion
• Support a senior leader directly so they can focus on the bigger picture
• Work closely with senior leadership

Executive Admin Assistant

• Act as the main point of contact for all office-related queries
• Oversee the day-to-day running of the office
• Manage office space and infrastructure planning, including office moves and desk/workstation layouts
• Ensure compliance with local health and safety regulations and company policies
• Represent Core in the local office and support central processes
• Triage and refer queries to relevant Core departments
• Identify and fulfil office supply and equipment needs
• Cultivate and manage supplier relationships
• Manage and report on the budget for local office activities and purchasing
• Provide administrative support to the local office, senior management, and wider Business Infrastructure and Operations team
• Schedule appointments and meetings, book travel, print materials, and ship packages
• Define and maintain local office policies in line with company procedures
• Report to the Head of Business Infrastructure and Operations, EMEA

Office Manager

• Prepare accurate material takeoffs from drawings, plans, specifications, and project documentation
• Calculate required quantities and materials for flooring projects
• Review project documents to identify scope, measurements, specifications, and potential issues
• Prepare estimates and support pricing and quotation requirements
• Communicate with clients, vendors, and internal team members to clarify project requirements
• Obtain and confirm product, material, and pricing information from vendors
• Identify discrepancies or missing information before estimates are finalised
• Maintain accurate estimating records and documentation
• Meet required deadlines while maintaining a high level of accuracy

Administrative Assistant jobs in South Africa