Executive Assistant

• Manage calendars, schedule meetings, and coordinate appointments.
• Send meeting invitations, confirm attendance, and communicate schedule changes.
• Help prioritize appointments and avoid scheduling conflicts.
• Monitor and organize email inboxes, flagging urgent messages and following up when needed.
• Draft, proofread, and respond to professional emails as directed.
• Communicate professionally with clients, team members, and external contacts.
• Prepare, organize, and maintain documents, reports, spreadsheets, and digital files.
• Perform data entry and ensure information is accurate and up to date.
• Assist with preparing presentations, meeting agendas, and meeting notes.
• Maintain organized digital records and administrative systems.
• Track assigned tasks, deadlines, and follow-up items.
• Remind the executive or team of upcoming commitments and outstanding priorities.
• Conduct basic online research and compile relevant information.
• Assist with travel arrangements, online bookings, and itinerary preparation when needed.
• Support special projects and other administrative tasks as assigned.
• Handle sensitive information professionally and maintain confidentiality.
• Identify opportunities to improve administrative processes and organization.
• Work independently while keeping the executive or team informed of progress.

Explore Executive Assistant at Teamswell. Review requirements and application details.

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