Executive Assistant

• Provide high-level, comprehensive support to the Chief Executive Officer
• Provide administrative partnership to the Chief Financial Officer and Chief Development Officer
• Manage executive access and communications, filtering urgent matters and interruptions
• Handle sensitive financial, strategic, legal, and contractual information confidentially
• Assist the CEO and CFO with fiduciary responsibilities and obtain sensitive signatures
• Coordinate and de-conflict the daily itineraries of three C-suite executives
• Prepare background briefings for internal and external meetings
• Lead preparation for Leadership Team meetings and Board sessions
• Draft agendas, capture confidential minutes, and track executive action items
• Arrange executive travel, accommodations, schedules, and expense reporting
• Assist with Executive Office budget oversight and manage expense reports and procurement
• Partner with the Neighborly Department on Town Hall meetings, celebrations, and office initiatives
• Provide administrative support for the Christian Brothers Automotive Foundation
• Act as a cross-functional utility resource across the Support Center
• Provide physical and logistical support for events, meetings, and gatherings, including setup and teardown
• Order, organize, and deliver meals and provide immediate administrative and physical support
• Foster a welcoming, helpful, and community-minded environment

Executive Administrator – C-Suite

• Manage calendars, schedule and coordinate meetings, and prioritize competing requests
• Prepare executive-ready communications, presentations, and briefing materials
• Coordinate domestic and international travel, including itineraries and expense reconciliation
• Serve as liaison between leadership, internal teams, and external partners
• Handle confidential information with discretion and exercise sound judgment
• Support special projects and events as assigned
• Partner with the hiring manager to improve employee experience through proactive planning and onboarding of new EMG or other team members
• Collaborate to formulate transition plans that minimize or eliminate negative impacts for incoming EA/EMG relationships
• Update and submit organizational charts before the first of each month
• Update distribution lists within one business day of employee hire or exit
• Ensure new hires receive access to departmental resources and operational knowledge
• Coordinate desk/seating logistics and provide oversight for on-site events
• Manage travel and expense reporting
• Manage team budget and confirm people leader adherence to individual budget plans
• Maintain filing systems for key documents
• Generate reports requested by assigned EMG
• Identify, measure, monitor, and control risks associated with business activities in accordance with risk and compliance policies and procedures

• Manage complex calendars, scheduling, and shifting priorities across the leadership team
• Coordinate domestic and international travel, itineraries, and last-minute changes
• Maintain inbox hygiene, flag priorities, and track important follow-ups
• Coordinate leadership meetings, Board meetings, offsites, and other events
• Track action items, deadlines, and administrative follow-ups
• Own ad hoc projects, logistics, and occasional personal tasks as needed
• Coordinate with internal teams and external stakeholders
• Handle sensitive information with discretion and good judgment
• Provide administrative and operational support across Sensi.AI's leadership team

• Manage calendars, appointments, reminders, and upcoming priorities
• Attend assigned virtual meetings and take detailed, organized notes
• Track action items, commitments, and follow-ups from meetings
• Help ensure important deadlines and responsibilities are met
• Schedule meetings, appointments, and routine communications
• Keep the owner organized and informed of upcoming priorities
• Enter production-report information into the company's internal project-tracking system
• Perform recurring project data entry accurately and consistently
• Assist with submittals and other project documentation
• Organize meeting records and project-related information
• Download, transfer, and maintain information within company systems
• Support the Project Manager with repetitive administrative tasks
• Assist with additional project and operational administration as trained
• Send professional emails and routine project communications
• Follow up on outstanding administrative items
• Coordinate routine meetings and appointments with outside contacts
• Communicate with vendors, clients, or project contacts when directed
• Provide proactive updates and raise questions when information or direction is unclear

Executive & Project Administrative Virtual Assistant

• Own the CEO's calendar end to end, including scheduling, prioritization, conflict resolution, and rescheduling
• Control access to the CEO's time and decide what requires meetings, asynchronous resolution, or redirection
• Protect uninterrupted strategic-work blocks
• Triage inbound requests and escalate genuinely urgent matters
• Prepare daily briefs, agendas, and pre-reads
• Serve as the operating link between the CEO and Brello leadership across clinical operations, marketing, growth, and customer experience
• Track cross-functional commitments and requests
• Act as a discreet point of contact for internal teams, vendors, and external partners
• Build relationships with assistants and operators supporting other leaders
• Represent the CEO in selected internal and external meetings
• Capture decisions, commitments, and follow-ups and brief the CEO
• Serve as a trusted sounding board and resolve issues independently when appropriate
• Run leadership-team operating rhythms, including agendas, notes, action items, and owners
• Chase commitments to completion
• Maintain project trackers, documentation, and status views
• Support OKR tracking and quarterly planning
• Prepare board materials, investor updates, and corporate reporting
• Coordinate with finance, HR, legal, and People Ops
• Maintain records of decisions, approvals, and open items
• Assist with vendor research, tooling evaluations, and renewal calendars
• Plan and book travel, accommodations, itineraries, and expense reporting
• Coordinate company events, town halls, and all-hands meetings end to end
• Take on ad hoc special projects

• Serve as the nursing unit’s communication coordinator
• Serve as a receptionist
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Perform other related duties as assigned or requested

Hospital Unit Secretary – PRN

• Serve as a receptionist for the nursing unit
• Maintain patient records
• Transcribe and communicate physician orders
• Maintain order at the nursing station
• Handle nursing unit communication
• Perform other related duties as assigned or requested

Hospital Unit Secretary, Full-Time, 7a-3p

• Manage and prioritize the executive’s calendar, ensuring alignment with company priorities
• Coordinate complex travel arrangements and detailed itineraries
• Prepare briefing materials for meetings, investor calls, and external engagements
• Draft and manage correspondence on behalf of the executive
• Track follow-ups and ensure accountability across meetings and initiatives
• Serve as a professional point of contact for investors, advisors, partners, and VIP clients
• Support coordination of executive meetings, events, and stakeholder gatherings
• Assist with relationship management, including outreach and gift coordination
• Improve systems and workflows using AI and productivity tools
• Maintain strict confidentiality and discretion with sensitive information
• Provide general administrative support to maintain executive momentum

• Proactively manage complex executive and regional calendars across time zones
• Anticipate and resolve scheduling conflicts
• Compile daily executive agendas, travel routes, and critical meeting documents into consolidated PDF briefs
• Serve as the professional gateway and physical representative for Store Operations and Facilities & Construction Services executives at the corporate headquarters
• Handle inquiries, correspondence, and escalations with discretion
• Coordinate, collect, and track weekly and quarterly operational reports from 12 District Managers
• Monitor deadlines and follow up with field leaders and district teams
• Draft regional announcements and corporate updates for store leaders and stakeholders
• Arrange domestic executive travel itineraries, including flights, hotel blocks, and ground transportation, via Concur
• Track store construction timelines, vendor contracts, facilities expenses, and budgets
• Use PowerPoint and Excel data to build regional performance decks, district review presentations, and business intelligence reports
• Monitor departmental deadlines and track key deliverables

Regional Executive Assistant – Store Operations

• Provide dedicated support to two C-level executives
• Manage complex calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements and expense reporting
• Prepare presentations, meeting materials, and correspondence
• Track action items and follow up to ensure timely completion
• Manage confidential and sensitive business information with discretion
• Serve as the primary point of contact for the Houston office
• Welcome and host visitors, customers, candidates, and partners
• Oversee front desk and reception activities
• Coordinate office supplies, vendors, facilities requests, and general office operations
• Plan and support team meetings, employee events, and office gatherings
• Ensure conference rooms, common areas, and office facilities are maintained and guest-ready
• Partner with HR on onboarding logistics, workspace preparation, and employee experience initiatives
• Support document management, filing, and recordkeeping
• Assist with invoice processing, purchase requests, and administrative reporting
• Coordinate logistics for leadership meetings and company events
• Improve administrative processes and implement organizational best practices
• Ensure executive schedules run smoothly and efficiently
• Create a seamless experience for visitors, employees, and business partners
• Maintain a highly organized and professional office environment
• Anticipate business needs and proactively solve problems
• Improve operational efficiency through process improvements and strong administrative execution
• Become a trusted partner to leadership and a go-to resource for the broader team