Legal Assistant

• Provide legal and administrative support to a team of attorneys
• Create, prepare, proofread, and amend high-volume complex legal documents, pleadings, letters, and emails
• Prepare tables of contents and tables of authorities
• File pleadings with state and federal courts using electronic court filing systems and other means
• Maintain calendars for hearings, briefing schedules, discovery deadlines, depositions, and meetings
• Apply knowledge of civil and federal court filing deadlines, rules, and procedures
• Prepare for and assist in trials
• Assist paralegals with organizing case files and maintaining records
• Arrange travel, including car, hotel, and airfare reservations
• Complete attorney monthly expenses for accounting
• Perform administrative work including billing, correspondence, invoices, and client reporting

Legal Assistant – Trial & Defense

• Support the SVP in preparing work materials and documents
• Organize, file, and distribute internal and external agreements and correspondence
• Answer phones and roll calls
• Schedule meetings and maintain calendars
• Manage email and mail
• Handle visitor requests and update contacts
• Prepare expense reports and order supplies
• Maintain a tickler system for follow-ups
• Track project and deal status updates
• Draft and generate letters, term sheets, and internal deal memos using a database system
• Serve as a liaison with internal departments and external contacts

• Provide secretarial and administrative support to professional legal staff
• Draft letters, legal documents, correspondence, pleadings, subpoenas, and related documents
• Prepare, assemble, and format documents with transmittal forms and envelopes
• Prepare documents for filing with the Court
• Prepare Answers, Cross-Complaints, discovery, and pleadings as directed by the handling attorney
• Maintain attorneys’ calendars, court dates, appearances, meetings, depositions, and appointments
• Maintain transcripts, documents, evidence, claims records, legal documents, and case activity
• Coordinate court reporting, copying, delivery agencies, court reporters, expert witnesses, and other experts
• Track deadlines related to appearances and daily job duties
• Communicate with claims personnel, opposing counsel, clients, adjusters, courts, and other parties
• Resolve calendar conflicts and coordinate rescheduling
• Classify, sort, and file correspondence, records, and other documents
• Operate word processors, transcribing software, case management software, photocopiers, and other office equipment
• Keep current on Court rules, procedures, and policies through professional publications and educational opportunities
• Support up to three litigation attorneys

Legal Secretary

• Provide administrative support to tax, trusts and estate planning attorneys
• Prepare correspondence and legal documents
• Maintain client contact by phone and correspondence about estate plans
• Prepare, revise, proofread and redline transactional documents
• Create and transmit correspondence to clients and various government agencies
• Organize and prepare estate planning binders
• Manage attorney calendars
• Schedule meetings and arrange travel
• Track certified mailings and overnight deliveries
• Prepare new client/matter intake packages
• Transcribe voice recordings
• Collaborate with attorneys and Finance to review and process vendor payments and attorney expense reports
• Assist with overflow work and miscellaneous other tasks as needed

Tax, Trusts & Estates Legal Assistant

• Manage attorneys’ daily schedules, calendars, travel arrangements, teleconferences, depositions, court appearances, hearings, and pleadings/discovery deadlines
• Draft, format, and proofread legal documents, including letters, memoranda, briefs, pleadings, discovery, agreements, and contracts
• File documents in California state, federal, and appellate courts using e-filing systems such as One Legal, PACER/ECF, and Truefiling
• Assist with discovery processes, including drafting discovery shells and transmitting document productions
• Enter attorney time entries using systems such as Intapp
• Maintain, organize, and update physical and electronic case files using systems such as iManage
• Prepare trial and arbitration materials, including binders, exhibits, witness files, and supporting documents
• Coordinate logistics for depositions, mediations, arbitrations, hearings, and client meetings
• Communicate with clients, court personnel, opposing counsel, vendors, and internal colleagues
• Provide administrative support by answering and directing calls, taking accurate messages, and maintaining professionalism
• Process expense reports, reimbursements, and check requests accurately and promptly

• Conduct legal research related to cases
• Assemble case materials and organize information for legal documents
• Write research memos and draft pleadings and motions under attorney guidance
• Analyze legal issues and determine applicable defenses, arguments, and litigation strategy
• Prepare briefs, legal memoranda, and statements of issues with recommendations
• Review filed complaints, petitions, and motions
• Prepare responsive pleadings and correspondence
• Support trial attorneys with trial, mediation, and arbitration documents and binders
• Attend court sessions, depositions, mediations, and trials and document necessary case information

Law Clerk

• Prepare and proofread transactional documents and correspondence
• Manage attorney calendars
• Schedule meetings and conference calls
• Coordinate transaction-related activities
• Arrange travel
• Communicate with clients and other parties by phone or email
• Prepare, revise, format, proofread, and redline corporate and transactional documents
• Organize and maintain client and matter files in the firm's document management system
• Support corporate transactions by coordinating documents, signatures, filings, deliveries, and other administrative aspects of transactions and closings
• Collaborate with attorneys and Finance to review and process vendor payments, client-related expenses, and attorney expense reports
• Assist with overflow work and miscellaneous tasks as needed

Corporate Legal Assistant

• Provide comprehensive litigation support to multiple attorneys while managing heavy and complex caseloads
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules
• Prepare court filings for state, federal, and appellate courts, including electronic and traditional filings
• Coordinate travel arrangements and prepare, submit, and track travel and expense reimbursements
• Assist with discovery and trial support, including document production, exhibit preparation, and court filings
• Support scanning, photocopying, and binder preparation as needed
• Create and maintain filing systems and databases in compliance with office policies
• Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates
• Perform other duties as assigned