Production Coordinator

• Support Producers and Project Managers on experiential, content, strategy, social, and digital projects
• Assist with project scheduling, timelines, and production calendars
• Help coordinate internal teams, freelancers, vendors, and external partners
• Track project deliverables, assets, and approvals
• Prepare call sheets, production documents, and status updates
• Assist with budgets, purchase orders, invoices, and expense tracking
• Help ensure projects stay on scope, schedule, and budget
• Support on set or on site production as needed
• Maintain clear and consistent communication across teams
• Support planning and execution of integrated projects from kickoff through delivery
• Work closely with Producers, Project Managers, Creative teams, and external partners

• Research and resolve daily production variances to maintain accurate production reporting
• Monitor the production floor to ensure inventory transactions are performed accurately and timely
• Collect and reconcile batch sheets and maintain the batch sheet verification log
• Resolve batch sheet issues by working closely with Production Group Leaders
• Research production issues at statuses 81-90 and report necessary information to Accounting
• Troubleshoot status 88 work orders in JDE and provide variance details to the Manufacturing Accountant and Inventory Control Supervisor
• Maintain scan error, operator error, and other requested reports
• Compile and update Overall Equipment Effectiveness reporting using Quality and Production data
• Update the manufacturing plant SharePoint site and report to the Finance Manager and Production Manager
• Verify and compare master versus pallets to ensure dual scanning procedures are followed
• Assist with cycle counts and other inventory tasks
• Provide backup coverage to Inventory Control Clerks, including lift driving, usage-variance research, culprit-item research, and inventory-discrepancy resolution
• Prepare Production, Financial, and Distribution reports as assigned
• Follow Food Safety policies, procedures, and regulatory criteria, including SQF, Good Manufacturing Practices, FSMA, and associated Preventive Controls
• Perform other duties as required

Production Control Coordinator

• Support apparel teams across the full product lifecycle, from sourcing and costing to sample development, freight, customs, and final delivery
• Maintain daily communication with global vendors, fabric mills, and agents
• Track production, secure sample yardage, and resolve production issues
• Meet seasonal calendar milestones and maintain WIP (Work in Progress) reports for development and shipping
• Support SMS, Photoshoot, and TOP tracking across all classes
• Manage on-time reports for all classes with support from Production team members
• Support projects across Product Development and Production as needed
• Perform daily system updates in Qlik, PLM, and WIP reports
• Drive mail distribution to coordinators and support submit intake as needed

Associate Coordinator, Production

• Support the execution of sponsored campaigns across multimedia products, including virtual and in-person video and podcasts
• Assist with pre-planning, on-set, and post-editing coordination of in-person video shoots
• Assist with virtual video productions via Riverside, including creating recording studios and serving as virtual producer on screen
• Support and produce custom podcast campaigns using Riverside, managing timelines and creative assets
• Create registration and landing pages for podcast campaigns
• Assist with social-first content and content series across Instagram Stories, TikTok, and YouTube
• Maintain and update production calendars with the Senior Production Manager and Multimedia Producers
• Schedule and manage pre-production planning and calls
• Manage and review production assets and share post-edit notes with the post-production team
• Partner with the Senior Production Manager on case study templates, sizzle reels, and post-campaign materials
• Travel to industry events and other locations as needed

• Provide distinctive service to mortgage clients and prospects in person and over the telephone
• Respond to client inquiries and resolve client issues
• Act as a point of contact after the initial loan decision and set expectations for the application timeline
• Communicate application progress and closing timelines
• Communicate required conditions and documentation to clients
• Collect supporting documentation based on underwriting conditions and AUS requirements and upload it to the eFolder
• Meet regularly with the Mortgage Advisor to manage and review the mortgage pipeline
• Provide statistics updates as applicable
• Manage client escalations with the Mortgage Advisor
• Review Closing Disclosures with the Mortgage Advisor and client to ensure fees and cash are consistent with the client commitment
• Review files for application completeness and required supporting documentation
• Escalate file needs to the Mortgage Advisor or Mortgage Processing Manager
• Monitor Regulation B timing and ensure required notices, underwriting returns, and incomplete-file closures are handled appropriately
• Ensure files are decisioned within Regulation B requirements and timely manner
• Address clients' business and personal financial needs and refer them to Trust, Investments, Insurance, Treasury Management, and other specialty areas
• Assist team members as needed and perform other assigned duties

Mortgage Production Coordinator

• Enter purchase orders correctly into the D365 PO ERP system
• Submit purchase orders to vendors through the Next platform or email
• Maintain accurate data in order-tracking tools
• Review vendor-submitted tasks through Nexus and accept or reject them with communication
• Perform manual purchase-order adjustments in D365
• Export purchase-order copies and reports from ERP and Nexus systems for Planners and Vendors
• Communicate with SanMar Regional offices regarding purchase-order confirmations, updates, and issues
• Assist Production Planners with Air Requests to vendors to fill inventory gaps
• Research information across systems to answer Sales team I Forms regarding ETA information
• Track inbound shipments and adjust purchase orders for discrepancies
• Keep multiple systems synchronized and accurate throughout the day
• Work cross-functionally with Planners, Product Development, PD Ops, Regional Offices, Logistics, and Distribution
• Perform other assigned duties
• Comply with all policies and standards

Production Planning Coordinator

• Intake client work requests, clarify job instructions, and negotiate deadlines
• Seek alternate solutions to deadline requests as needed
• Prioritize work requests across the team and coordinate multiple projects
• Serve as a definitive resource for document production, proofreading, and quality assurance questions
• Identify and correct errors in complex business documents
• Detect formatting and compositional errors and verify citation formatting
• Check corrected proofs against markup for comparison and quality assurance
• Monitor adherence to formatting standards and proofreading practices
• Model professional expectations for client interactions, deadlines, and quality
• Develop and deliver ongoing training for new and existing team members
• Facilitate coordination across shifts to meet client quality, timeliness, and service expectations
• Train junior staff as needed
• Communicate job or deadline issues to managers and/or clients
• Assist Lead, Supervisor, or Manager with administrative procedures and systems
• Facilitate team adherence to company policies
• Collaborate within and across teams
• Recommend individual development goals, training, and performance expectations
• Interact with clients in person, by phone, or electronically
• Adhere to Williams Lea and client site policies

Production Coordinator jobs in United States