Accounts Receivable

• Follow up timely and consistently on all aged Accounts Receivable
• Research and resolve customer invoice and purchase order discrepancies
• Provide invoice copies to clients as requested
• Provide proof-of-shipment documentation when requested by clients
• Verify credit history and set up new customer accounts
• Respond to credit references received from other companies regarding clients
• Manage all aspects of the credit card process, including verifying charges, credits, and month-end balances
• Enter, post, and prepare online banking deposits daily
• Maintain precise records of incoming payments
• Contact clients to ensure outstanding invoices are paid
• Collaborate with the billing team on missing invoices, corrections, and customer billing disputes
• Track all receipts and regularly check for discrepancies in payments received

Accounts Receivable Specialist

• Own collections for an assigned portfolio of Major Department Store, specialty, and international accounts, ensuring invoices are paid within terms
• Create and issue invoices, credit memos, and debit memos accurately and on schedule
• Investigate chargeback claims, gather documentation, dispute unjustified deductions, and recover revenue
• Manage vendor and customer portals and communicate with accounts by phone and email
• Interpret wholesale customer routing guides and shipping instructions to identify chargeback risk
• Partner with Customer Service, Sales, Shipping, and IT to prevent and resolve operationally triggered chargebacks
• Build and maintain a weekly Excel aging report tracking outstanding balances and disputes
• Communicate account status and escalations to management, proactively flagging cash-flow risk

• Manage day-to-day cloud billing, invoicing operations, and consumption tracking across NCE cloud platforms and services
• Support month-end close activities, accruals, forecasting, and financial reconciliation with internal Finance teams
• Develop, document, and maintain standardized workflows for cloud consumption and reporting accuracy
• Oversee an assigned portfolio of customer accounts and monitor open balances and aging activity
• Conduct collections outreach by phone and email
• Apply incoming payments from wire transfers, lockbox receipts, checks, and credit cards
• Balance daily cash receipts against supporting reports
• Reconcile customer accounts and resolve billing issues, disputes, deductions, and short-paid items
• Submit cloud invoices and backup documentation through customer portals
• Monitor invoice approval progress and resolve rejected transactions
• Prepare authorized credit memos and research unapplied cash or payment variances
• Document account and delinquency activities
• Partner with leadership, technical, procurement, vendor management, and Finance teams on billing discrepancies and reporting transparency
• Provide cross-coverage for financial and AR team members
• Assist with special accounting projects and maintain audit readiness

Cloud FinOps, Accounts Receivable Analyst

• Manage day-to-day cloud billing, invoicing operations, and consumption tracking across NCE cloud platforms and services
• Partner with Finance teams on month-end close, accruals, forecasting, and financial reconciliation
• Develop, document, and maintain standardized workflows for cloud consumption and reporting accuracy
• Oversee a portfolio of customer accounts, track open balances and aging activity, and keep receivables current
• Conduct collections outreach by phone and email for overdue invoices
• Apply incoming wire transfers, lockbox receipts, checks, and credit card payments accurately
• Balance daily cash receipts against supporting reports
• Reconcile customer accounts and resolve billing issues, disputes, deductions, and short-paid items
• Submit cloud invoices and backup documentation through customer portals and resolve rejected transactions
• Prepare authorized credit memos and research unapplied cash or payment variances
• Document account and delinquency activities
• Partner with leadership, technical, procurement, and vendor management teams on billing discrepancies and reporting transparency
• Provide cross-coverage for financial and AR team members
• Assist with special accounting projects and maintain audit readiness

Cloud FinOps and Accounts Receivable Analyst

• Deliver excellent service to internal teams and external partners
• Support core accounting operations with a focus on accounts receivable
• Reconcile and issue commissions to retail agents
• Manage and collect aged receivables
• Research and resolve payment discrepancies
• Respond to customer inquiries via phone, email, and chat
• Review and verify statements, invoices, and payment requests for accuracy
• Record invoices and transactions in the accounting system
• Monitor accounts to ensure timely payments and follow up as needed
• Collaborate across departments to improve workflows and resolve issues
• Participate in special projects, including process improvements and automation initiatives

Accounts Receivable Representative

• Process high-volume deductions, identify process issues, and escalate concerns to management with recommended action plans
• Provide portfolio updates on open issues
• Document work accurately in the system to maintain visibility across the AR team
• Work on customer deductions to maximize repayment and on-time disputes
• Acquire deduction backup from email, customer websites, and mail
• Determine deduction validity according to established guidelines
• Dispute invalid deductions with customers within customer deadlines
• Research recurring deductions, identify trends, and help determine root causes
• Recommend solutions to prevent deductions from continuing
• Prioritize deductions workload according to vendor portal deadlines
• Assist in gathering and compiling documents for yearly audits
• Communicate clearly and effectively with customers and internal business partners
• Build and maintain effective customer relationships to resolve discrepancies
• Handle ad hoc requests assigned by management

Accounts Receivable Coordinator – Deductions

• Prepare monthly billing for assigned government, grant, foundation, and fee-for-service contracts
• Review supporting documentation for allowability, allocability, and reasonableness
• Maintain billing schedules by contract, program, cost center, and funding source
• Track billing deadlines and submit invoices on time
• Research denied or delayed billings and coordinate resolution
• Prepare revenue accruals and deferred revenue schedules
• Review allocated salaries, wages, payroll taxes, employee benefits, and shared operating expenses
• Prepare allocation workpapers and related journal entries
• Validate allocations against approved budgets and funding restrictions
• Reconcile billings to the general ledger and accounts receivable monthly
• Monitor contract budgets and available funding
• Review contracts for financial compliance requirements
• Identify unallowable costs and recommend corrections
• Ensure compliance with GAAP, Uniform Guidance (2 CFR 200), and organizational policies
• Maintain complete electronic audit files for billing submissions
• Prepare audit schedules, reconciliations, and supporting documentation
• Respond to funding agency requests
• Prepare financial analyses and reimbursement projections
• Partner with Program Directors, Payroll Specialist, and Accounting to ensure billing accuracy
• Develop standardized billing templates and documentation
• Cross-train with Accounts Receivable and General Ledger functions
• Perform other duties and special projects assigned by management
• Recommend process improvements to strengthen internal controls and reimbursement efficiency
• Maintain current knowledge of nonprofit accounting standards and grant regulations
• Participate in required training and professional development

Accounts Receivable jobs in California

Accounts Receivable Specialist

Accounts Receivable Specialist

Cloud FinOps, Accounts Receivable Analyst

Cloud FinOps and Accounts Receivable Analyst

Accounts Receivable Representative

Accounts Receivable Coordinator – Deductions

Billing and Accounts Receivable Specialist