Operations

• Lead day-to-day event recruitment and speaker contracting
• Manage event timelines, deliverables, and cross-functional coordination
• Track and maintain accurate data and analytics for medical education events
• Oversee multiple events simultaneously with guidance from Strategic Partnership Directors
• Collaborate with event planning, business development, and marketing teams for event execution
• Provide timely internal updates, including issue identification and possible solutions
• Prepare status reports for internal teams and clients
• Share updates during weekly meetings
• Streamline processes and develop operational efficiencies

Strategic Partnership Operations Associate

• Ensure efficient daily operations of the warehouse
• Prepare schedules
• Supervise the team and provide training and coaching to improve performance
• Monitor work quality to consistently deliver exceptional customer service
• Demonstrate an understanding of the company quality policy
• Adhere to the GXO 7S program
• Communicate with leadership, team members and other departments
• Implement continuous improvement action plans
• Maintain a clean environment
• Work Friday through Monday, 7:00am to 5:30pm on the weekend 1st shift

Operations Supervisor – Weekend 1st Shift

• Lead strategy and tactical execution for Casa's Austin operation
• Own service delivery across handymen, concierge, and vendor partners
• Plan and execute projects of varying urgency and scope with minimal guidance
• Manage stakeholders across the company
• Build systems and dashboards to track and improve visit completion, on-time execution, quality, cost, handyman productivity, and homeowner satisfaction
• Recruit, vet, and manage a local multi-discipline network of third-party vendors
• Hold vendors to Casa's standards for quality, reliability, trust, and safety
• Lead the team through the complexity of a fast-growing startup and new market
• Triage service failures and property damage incidents
• Coordinate with internal stakeholders and ensure members are made whole under the Casa Pledge
• Participate in field operations when needed
• Identify operational weaknesses and improve or reinvent processes
• Uphold home access, entry, credential handling, background, and safety protocols

Operations Manager

• Manage Plant Operations, Maintenance, Environmental Services, Safety, and Security activities
• Operate within established standards and guidelines, PAM Health policies and procedures, and budgetary limitations
• Conduct inspections of the facility and equipment
• Maintain the facility and equipment
• Ensure compliance with Environment of Care, Life Safety Code, and interim Life Safety Code requirements

Director of Plant Operations

• Conduct pre-closing quality control reviews of loan and lease documentation
• Verify borrower, guarantor, collateral, and entity information before document execution
• Identify and resolve documentation exceptions and missing requirements before closing
• Perform quality reviews of executed closing packages and confirm funding conditions are satisfied
• Validate collateral, insurance, and lien perfection requirements before funding approval
• Provide funding quality control sign-off or return deficient packages for correction
• Coordinate with Documentation, Underwriting, Relationship Management, Servicing, and Funding teams to resolve delays and facilitate timely completion
• Review customer and transaction setup in servicing systems for accurate booking
• Validate payment terms, rates, balances, collateral records, and servicing instructions before final booking
• Identify and resolve setup discrepancies
• Prepare loan and lease documentation as needed
• Book lease transactions within servicing systems
• Perform servicing activities including documentation updates, customer maintenance, and operational support
• Maintain quality control procedures, track exceptions, and recommend process improvements
• Support audits, compliance reviews, and operational risk management activities

Senior Banking Operations Associate – Equipment Lending

• Process domestic and international wire transfers, ACH transactions, check disbursements, and journal entries according to Apex policy and required processing windows
• Review and validate Letters of Authorizations (LOAs) for journals and disbursements under senior team guidance
• Identify transaction exceptions and escalate them to management as appropriate
• Partner with AML, Legal, and Risk teams to resolve payment exceptions within required timeframes
• Document exception notes according to established procedures
• Follow Cash Management SOPs and disbursement policy across all transactions
• Seek guidance on non-standard situations and flag discrepancies or documentation gaps
• Perform self-review before submitting work and participate in team quality review processes
• Assist with daily supervisory checklist items, approvals, and signoffs
• Respond to client and internal team requests, assess urgency, gather information, and coordinate accurate resolution within SLAs
• Escalate complex matters as appropriate

Operations Specialist, Cash Management

• Provide day-to-day operational support to the Talent Acquisition team during the contract period
• Coordinate interviews and candidate scheduling across multiple roles
• Manage interview logistics and candidate communications
• Monitor recruiting activities, deadlines, and outstanding follow-ups
• Support recruiters and hiring managers throughout the interview process
• Maintain recruiting documentation, templates, and administrative records
• Ensure established recruiting processes and procedures are followed consistently
• Maintain accurate candidate and requisition information in Greenhouse ATS
• Create and update requisitions using established processes
• Support interview plans, stages, scorecards, and candidate movement
• Manage candidate communications and scheduling within Greenhouse
• Monitor outstanding interview feedback and scorecards
• Support recruiting reports and data accuracy
• Conduct routine data reviews to ensure information is complete and current
• Maintain Talent Acquisition boards, trackers, and tasks in Monday.com
• Update recruiting activity, ownership, due dates, and status information
• Monitor outstanding items and follow up with appropriate team members
• Support offer preparation and related data entry
• Confirm offer information is complete and accurate before processing
• Assist with background check initiation and tracking
• Maintain employee referral documentation and related records
• Support pre-employment and onboarding coordination as needed
• Ensure required hiring documentation is completed and maintained
• Use approved AI tools to support administrative and recruiting activities
• Leverage AI to assist with documentation, summaries, communications, and other routine work
• Follow established guidelines and processes for the appropriate use of AI
• Provide reliable operational support throughout the contract assignment

Contract Recruiting Operations Lead

• Monitor IR intake channels and ensure requests are acknowledged and actioned within the required 15-minute response SLA
• Maintain real-time visibility into consultant capacity, active engagements, skills, availability, and calendars
• Coordinate scoping calls, identify alternate resources, and facilitate handoff to assigned engagement teams
• Escalate capacity, scheduling, or intake issues that could delay client response or engagement acceptance
• Support operational processes required for 24/7/365 IR intake and scoping
• Coordinate engagement kick-offs, schedules, milestones, meetings, action items, and follow-up
• Coordinate availability across clients, counsel, consultants, and internal stakeholders
• Maintain accurate engagement records, including changes in scope, staffing, timing, or commercial terms
• Identify stalled engagements, clarify next steps, and escalate blockers
• Support IR leadership with special projects and service-delivery initiatives
• Prepare, route, track, and coordinate execution of Statements of Work and related engagement documentation
• Coordinate delivery to clients and counsel and follow up on outstanding signatures or information
• Coordinate SOW redlines with legal, maintain version control, and ensure approved language is used
• Track commercial terms, scope, approvals, exceptions, and executed agreements
• Ensure executed SOWs are promptly transitioned to engagement teams
• Initiate and coordinate client invoicing upon completion of IR engagements in accordance with executed SOW terms
• Validate engagement completion, scope, fees, and supporting documentation
• Partner with finance to resolve billing questions, discrepancies, or missing information
• Maintain accurate engagement and billing records supporting revenue recognition, reporting, and audit requirements
• Maintain accurate intake, opportunity, engagement, consultant assignment, SOW, and billing information
• Report on intake volume, response SLA performance, capacity, engagement status, aging items, lost opportunities, and billing activity
• Maintain templates, checklists, SOPs, and recurring workflows supporting operational efficiency
• Identify process gaps and opportunities to reduce manual effort, improve response times, and increase revenue capture
• Perform periodic data-quality reviews and resolve incomplete records
• Serve as a central coordinator across IR consultants, Engagement Managers, leadership, TMHCC Cyber Incident Management, legal, finance, counsel, and clients
• Communicate operational next steps, ownership, deadlines, availability, engagement status, and outstanding actions
• Support process improvement and service-scaling initiatives as Vector3 expands its Incident Response operating model
• Comply with corporate policies and protect confidential client and company information
• Maintain accurate SOW, engagement, capacity, and billing documentation and required approvals
• Monitor assigned workflows and escalate exceptions or control issues appropriately

Commercial Operations Specialist, IR

• Oversee the overall administration and efficient operation of Liebherr USA MCC Operations, Workshops, Rental Fleet Operations, Training, DiSC, Used Equipment Management, Sales Administration, and Warranty
• Drive continuous improvement and exceed departmental goals
• Promote Liebherr culture through coaching, guidance, staff motivation, leadership, training, and supervision
• Manage procurement and distribution of production and spare parts, components, products, and related services
• Ensure efficient operations, organization, and working environment across Liebherr MCC facilities
• Conduct annual budget setting and strategic planning in support of global strategies
• Build teams to achieve strategic goals
• Set up and maintain efficient workshops
• Support training development for internal and external customers
• Support DiSC activities and ensure digital tools are available to customers
• Implement warranty processes and procedures and achieve identified metrics
• Develop trade-in and customer machine purchasing processes with the Used Equipment Manager
• Support Sales Administration workflow and continuous improvement
• Maintain personnel training and monitor progress
• Supervise rental equipment and attachment inventory management and control
• Manage inspection, analysis, and preparation of rental equipment for market
• Develop expense controls and ensure departmental adherence
• Improve process quality to optimize cost performance
• Promote safety through 6S initiatives and facility programs
• Direct, coordinate, and evaluate Operations, Workshops, Training, DiSC, and Continuous Improvement teams
• Interview, hire, train, assign, direct, and appraise employees; reward and discipline staff; resolve complaints and problems
• Manage 6 or more employees

General Manager – Operations

• Maintain all shop support activities at the location
• Train staff on sales-related systems, databases, and associated processes
• Provide customer support, including order processing and advising customers of product shortages, expected delivery dates, and price changes
• Implement and maintain pricing according to established policies
• Manage the collections process and maintain overall responsibility for outstanding invoices
• Manage all Accounts Payable activities within the shop, including expense, inventory, and freight invoices and debit memos
• Prepare reports as needed
• Assist customers and suppliers in resolving order problems
• Manage inventory and maintain inventory levels through stock replenishment to meet annual turn goals
• Fill in for other lower-level shop roles as needed
• Perform other duties as assigned
• Act as liaison between customers, sales force, shop employees, and distribution

Operations jobs in Texas