Payroll

• Process payroll accurately and on schedule for all employees
• Review timecard records for completeness and accuracy
• Verify hours worked, pay rates, deductions, and benefits
• Coordinate with HR to resolve timekeeping and payroll discrepancies
• Review and maintain payroll information in the payroll system
• Prepare adjustment reports for missed hours, overpayments, underpayments, and other payroll corrections
• Ensure compliance with federal, state, and local payroll laws and regulations
• Process final paychecks, including vacation, sick leave, accrued balances, and PTO cash-out requests
• Monitor and reconcile employee benefits such as CME, FSA, and HRA accounts
• Send billing statements to employees on PTO for their share of employee benefit costs
• Respond to employee questions regarding pay, deductions, leave balances, and direct deposit
• Maintain accurate payroll records and supporting documentation
• Reconcile payroll reports and assist with audits and financial reporting
• Prepare payroll-related reports, summaries, and documentation for management
• Assist with tax reporting, wage records, and payroll filings
• Support year-end payroll activities, including W-2 preparation
• Track grant expenditures, budget balances, reimbursement requests, and financial documentation with the Grants and Accounts Payable team
• Assist with grant closeout expenditure backup documentation
• Maintain organized grant files, award documentation, correspondence, reporting records, and audit-ready support materials
• Prepare the annual financial audit schedule
• Assist with the annual agency fiscal year budget using FTE and salary data
• Ensure employee salary codes and allocations align with the budget and Personnel Action Forms
• Support grant budget preparation and other financial analysis
• Participate in Finance Team meetings and continuous improvement efforts
• Perform other payroll, administrative, and assigned duties

Payroll Specialist

• Compile, compute, and input payroll data into the ADP payroll system
• Coordinate with medical directors, managers, and physicians to obtain payroll information
• Coordinate with Recruiting, HR, and Benefits departments to ensure payroll information is accurate and timely
• Verify time records and calculate and produce checks or electronic transfers
• Calculate and produce quarterly incentive bonuses
• Validate payroll information and balance Payroll Preview report entries
• Fulfill wage garnishment requirements and maintain withholding documentation
• Verify compliance with federal and state payroll requirements
• Reconcile payroll items and assist with site-based financial questions
• Assist with monthly reconciliations and yearly audits of payroll-related accounts
• Create regular and ad hoc reports for CEP leadership and MA management
• Monitor and respond to ticketing-system inquiries and department phone calls
• Assist Site Medical Directors with bonus and surplus calculations
• Assist with audits of internal records, workers compensation, tax filings, and related documentation
• Participate in Payroll and HRIS system updates and testing
• Assist IS&T with third-party payroll system implementations and upgrades
• Maintain accurate payroll databases, payroll change records, and transaction records
• Maintain and review online schedule information
• Complete written and verbal verifications of employment
• Provide payroll history data and records to employees upon request
• Contribute suggestions and feedback to improve Payroll/Finance department efficiency

• Serve as functional lead for Payroll, Time Tracking, and Absence in the Workday implementation
• Drive design sessions and own configuration decisions
• Build and test the Workday tenant with the implementation partner
• Sign off on readiness for cutover, parallel testing, and hypercare
• Configure and maintain Workday Payroll for US and Canada employees
• Design and operate integrations between Workday and international payroll providers
• Configure Time Tracking for hourly and non-exempt populations
• Build and maintain Absence plans for US and international populations
• Own payroll-adjacent integrations with benefits carriers, 401k, tax filing, equity compensation, and NetSuite GL
• Validate data across Workday, payroll results, and the general ledger
• Partner with Payroll Operations and Accounting on payroll cycles, audits, off-cycle payments, and root-cause analysis
• Design payroll processes and Workday security supporting SOX ITGC and payroll controls
• Support internal and external audit requests
• Assess Workday semi-annual releases, run regression testing, and adopt new functionality
• Write documentation, train HR, managers, and Payroll, and build reports and dashboards

Senior Workday Payroll Architect

• Administer semi-monthly payroll for employees and partners, including partner draws and periodic distributions for self-employed partners
• Enter payroll data accurately and timely into ADP Workforce Now
• Ensure compliance with federal, multi-state, and local payroll regulations, including jurisdiction setup and closure
• Advise leadership on payroll compliance risks and legislative changes
• Conduct payroll orientation for new hires covering pay schedules and timekeeping protocols
• Troubleshoot, investigate, and resolve employee payroll inquiries
• Collaborate with HR, Finance, and firm leadership to provide strategic payroll guidance
• Lead payroll initiatives including system upgrades, vendor transitions, and HRIS and system integrations
• Evaluate payroll processes and implement automation and efficiency improvements
• Oversee payroll system configuration and coding
• Prepare scheduled and ad-hoc reports covering earnings, deductions, taxes, and other payroll details
• Remit 401(k) deferrals and other benefit contributions in compliance with ERISA and plan requirements
• Support monthly bank reconciliations and back up daily cash and receipts reporting
• Complete payroll-related forms, employment verifications, and compliance filings
• Maintain payroll information on the firm intranet for employee self-service
• Maintain confidentiality of employee and partner payroll and personal information
• Participate in the American Payroll Association and ongoing professional development

Senior Payroll Specialist

• Process and validate biweekly payroll for approximately 900 hourly and salaried employees
• Review, audit, and reconcile employee timesheets for California wage-and-hour compliance
• Administer payroll processing through ADP and related systems
• Process final pay, retroactive payments, supplemental pay, and other payroll adjustments
• Identify and resolve payroll discrepancies and system issues
• Process benefit deductions and benefit-related payroll transactions
• Administer payroll and benefit time integrations for employees on leaves of absence
• Support annual open enrollment, benefit elections, qualifying life events, and benefit changes
• Assist employees and managers with payroll and benefit-related questions and issues
• Provide guidance and training regarding payroll processes, timekeeping, and policies
• Maintain payroll and benefits reference materials, communications, procedures, and SharePoint content
• Prepare payroll-related journal entries and supporting documentation for Finance and Accounting
• Reconcile payroll-related general ledger and balance sheet accounts
• Prepare payroll disbursements, including benefit premiums, retirement contributions, taxes, garnishments, and deductions
• Process employee mileage and expense reimbursements
• Prepare payroll, benefit, accounting, and other internal and external reports
• Maintain payroll records according to regulatory and organizational retention requirements
• Support internal and external payroll and benefit audits
• Participate in fiscal year-end and calendar year-end closing processes
• Assist with year-end payroll balancing, benefit reconciliations, W-2 processing, tax reconciliations, and benefit rate updates
• Support regulatory, payroll, tax, and benefit-related changes
• Maintain strict confidentiality of payroll, benefits, compensation, and employee information
• Establish effective working relationships with employees, managers, auditors, vendors, and external agencies
• Perform other related duties and special projects as assigned

Payroll Technician

• Support day-to-day U.S. multi-state semi-monthly payroll processing
• Assist with international payroll cycles across approximately 16 countries using primarily Rippling
• Run the monthly global contractor payroll cycle, including timecard tracking, manager approval follow-up, and contractor payments
• Reconcile benefit deductions, 401(k) deferrals, employer match, payroll journals, and deduction exports
• Support state-level employer tax account registration and maintenance, including SUI and withholding accounts
• Assist with 401(k) and benefits administration, HCE and nondiscrimination testing, and COBRA offboarding notices
• Support equity and stock-exercise payroll reporting using Carta data and correct NSO/ISO tax treatment
• Manage the Rippling-to-NetSuite reimbursement approval chain
• Serve as a first point of contact for employee payroll inquiries and escalate complex cases
• Maintain audit-ready documentation and support quarter-end and year-end close, including W-2s, ACA reporting, 401(k) true-ups, and year-end reconciliations
• Identify and implement process improvements to reduce manual work and strengthen controls
• Partner with the Payroll Manager, People Operations, Accounting, Tax, and Equity teams

Payroll Analyst

• Administer organization payroll processing and collect payroll data to maintain accurate payroll records
• Process employee, timesheet, benefits, and other payroll information in the payroll system
• Process payroll deductions for taxes, benefits, and other deductions
• Collaborate with the Senior Payroll Manager on payroll paperwork, wage garnishments, and tax agency notices
• Issue manual or replacement checks or direct deposits for payroll errors, returned deposits, or final discharge
• Manage the payroll email inbox through the FreshDesk ticketing system and respond to payroll inquiries within 24-48 hours
• Support biweekly, monthly, off-cycle, quarter-end, and year-end payroll processing
• Prepare payroll reports for senior management or auditing purposes
• Participate in problem solving and special projects within the Payroll Department
• Perform other duties as assigned

• Process payroll for hourly and salary employees
• Review employee hours with the Time and Attendance Coordinator for payroll uploads and help resolve inaccuracies
• Review payroll accuracy, facilitate corrections, and validate payroll for finalization and payment
• Review and resolve pay discrepancies
• Process and manage pay card payments and reconciliation
• Handle employee pay inquiries in a timely manner
• Process payroll updates, including new hires, terminations, and pay-rate changes
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Support audits by providing records and documentation to auditors
• Work closely with Compensation, Benefits, Labor Relations, and Field Operations
• Work on special projects and perform other assigned duties

Payroll Specialist II

• Calculate and submit bi-weekly payroll
• Reconcile deductions and allocate benefits
• Process garnishments and vacation and sick accruals
• Process federal and California and Nevada payroll taxes
• Prepare manual payroll checks
• Fund payroll requirements and process Positive Pay
• Communicate with supervisors, staff, and administrators regarding payroll items
• Process housing allowances, mileage, travel, and other reimbursements
• Prepare and submit monthly Workers Compensation reports
• Work with Staff Accountants on payroll reclassifications
• Reconcile benefit liabilities and payments
• Send payroll reports to Program Directors
• Scan and retain documents on the server in a timely manner
• Assist with monitoring visits
• Work with Program Directors on timecards, time off, and accruals
• Provide 990 data support
• Back up the Accounts Payable Accountant
• Handle monthly, quarterly, and annual payroll taxes and reporting
• Provide audit support as necessary
• Perform other assigned duties

• Partner directly with the Payroll Director
• Ensure accurate, confidential, and timely processing of bi-weekly payroll
• Manage payroll operations
• Interact regularly with staff members, vendors, and external agencies
• Help safeguard the company’s legal and economic standing through accurate and timely payroll processing

Payroll jobs in California

Payroll Specialist

Payroll Specialist

Senior Workday Payroll Architect

Senior Payroll Specialist

Payroll Technician

Payroll Analyst

Payroll Specialist

Payroll Specialist II

Payroll Specialist

Payroll Coordinator