Payroll

• Participate in a remote, one-on-one video interview about the company's payroll and HR software stack
• Walk through current HR and payroll software workflows
• Detail use of features for managing employee data and compensation
• Compare current tools with other platforms evaluated or used previously
• Discuss challenges and workflow needs in an SMB environment
• Share feedback on usability, system integration, and market dynamics
• Review high-level concepts and provide candid opinions on competitor platforms

SMB HR Professionals – Payroll Systems

• Process payroll accurately and on schedule for all employees
• Review timecard records for completeness and accuracy
• Verify hours worked, pay rates, deductions, and benefits
• Coordinate with HR to resolve timekeeping and payroll discrepancies
• Review and maintain payroll information in the payroll system
• Prepare adjustment reports for missed hours, overpayments, underpayments, and other payroll corrections
• Ensure compliance with federal, state, and local payroll laws and regulations
• Process final paychecks, including vacation, sick leave, accrued balances, and PTO cash-out requests
• Monitor and reconcile employee benefits such as CME, FSA, and HRA accounts
• Send billing statements to employees on PTO for their share of employee benefit costs
• Respond to employee questions regarding pay, deductions, leave balances, and direct deposit
• Maintain accurate payroll records and supporting documentation
• Reconcile payroll reports and assist with audits and financial reporting
• Prepare payroll-related reports, summaries, and documentation for management
• Assist with tax reporting, wage records, and payroll filings
• Support year-end payroll activities, including W-2 preparation
• Track grant expenditures, budget balances, reimbursement requests, and financial documentation with the Grants and Accounts Payable team
• Assist with grant closeout expenditure backup documentation
• Maintain organized grant files, award documentation, correspondence, reporting records, and audit-ready support materials
• Prepare the annual financial audit schedule
• Assist with the annual agency fiscal year budget using FTE and salary data
• Ensure employee salary codes and allocations align with the budget and Personnel Action Forms
• Support grant budget preparation and other financial analysis
• Participate in Finance Team meetings and continuous improvement efforts
• Perform other payroll, administrative, and assigned duties

Payroll Specialist

• Oversee and process multi-state payroll operations end to end, including bi-weekly, semi-monthly, and off-cycle cycles
• Ensure accurate and timely payroll completion in accordance with established controls, requirements, and organizational policies
• Serve as the payroll subject matter expert and ADP Workforce Now “Super User”
• Direct system configuration, employee data integrity, reporting, audit readiness, and platform improvements
• Administer payroll-related benefits and retirement programs, including deduction management, benefit-change processing, and 401(k) administration
• Reconcile carrier invoices, billing statements, and payroll deduction registers against enrollment and payroll data
• Manage multi-state payroll tax compliance and reporting, including tax jurisdiction setup, withholding accuracy, remittance, and quarterly/annual filings
• Resolve agency notices and jurisdictional discrepancies and partner with ADP and Finance on tax setup for new work locations
• Own payroll- and benefits-related monthly reporting, filings, testing, and documentation, including month-end reporting, ad hoc requests, EEO-1 reporting, non-discrimination testing, and Form 5500
• Advise and serve as point of escalation for employees, leaders, and internal and external partners on payroll and benefits matters
• Evaluate and improve payroll processes, controls, and systems
• Support HR initiatives requiring payroll, HRIS, benefits, reporting, or compliance expertise

Senior Payroll Administrator

• Lead the development of scalable and secure HR/Payroll system architecture aligned with organizational goals, business needs, and compliance requirements
• Act as consultant and project manager for assigned initiatives
• Facilitate stakeholder meetings with Finance, HR, IS, and business leaders to elicit requirements, evaluate and recommend solutions, build alignment, manage project activities, and ensure successful implementation and outcomes
• Optimize business processes using Workday HR/Payroll functionalities and automation capabilities
• Define security frameworks for HR/Payroll modules
• Provide guidance on data governance, internal controls, and audit compliance within Workday
• Oversee complex configuration and system changes, ensuring best practices and minimal disruption
• Lead troubleshooting and resolution of high-complexity system issues escalated by support or operations teams
• Maintain documentation of HR/Payroll system architecture, integration designs, and process flows
• Mentor and support consulting and technical teams involved in Workday HR/Payroll troubleshooting and enhancements
• Stay current with Workday updates, industry trends, and emerging technologies to suggest continuous improvements
• Ensure alignment across Workday modules and touchpoints with other systems

Workday HCM Payroll Product Architect

• Process payroll for biweekly hourly employees across multiple states
• Audit payroll for discrepancies and errors and correct accordingly
• Verify time entered, pay rates, and benefit deductions
• Manually calculate and enter garnishments
• Pay employees accurately and timely, ensuring bank files are loaded timely and payroll is audited with no errors
• Validate notices of changes for direct deposits
• Update direct deposit information and issue pay cards as requested
• Communicate with local offices regarding verification of employment, pay issues, and other payroll-related information
• Perform other duties as assigned

Payroll Coordinator I

• Analyze and audit payroll data to ensure accurate, timely, and compliant payroll processing
• Perform payroll reconciliations, variance analysis, and balancing activities for earnings, deductions, taxes, and payroll-related accounts
• Research and resolve complex payroll and payroll tax issues, including supporting payroll tax compliance, tax notices, and year-end activities
• Partner with employees, managers, HR, Benefits, Finance, HRIS, and vendors to resolve payroll inquiries and ensure payroll data integrity
• Identify and implement process improvements
• Strengthen payroll controls and support audits
• Participate in testing and validation of payroll system enhancements
• Perform payroll accounting, reporting, payroll tax administration, payroll-related data management, and employee deduction administration
• Support employees and business partners with complex payroll inquiries

Payroll and Accounting Analyst

• Manage and reconcile bi-weekly, quarterly commission, and off-cycle U.S. payrolls using Workday
• Administer Workday Time Tracking for non-exempt hourly employees and ensure accurate, timely timecard submission and approval
• Process leave of absence amounts, fringe benefits, equity transactions, and 401K/Roth contributions using Fidelity
• Liaise with ADP support to ensure accurate and timely processing of garnishments, taxes, and net pay
• Collaborate with People, Finance, and external payroll partners to improve payroll workflows
• Serve as the first point of contact for U.S. payroll inquiries and provide an excellent employee experience
• Generate and analyze payroll reports using Workday
• Reconcile and prepare month-end U.S. payroll journal entries
• Assist with balance sheet reconciliations
• Provide additional support to the Senior Payroll Analyst
• Complete ad hoc tasks and other assigned duties

Payroll Analyst – Accounting

• Process semi-monthly and biweekly payroll across multiple states and entities
• Support and execute payroll changes, including complex pay calculations, adjustments, deductions, compensation updates, employee status changes, address/work location changes, and wage garnishments
• Execute time and attendance processing and ensure seamless integration with payroll systems
• Review payroll outputs for accuracy and resolve discrepancies
• Respond to employee inquiries and collaborate with cross-functional teams to troubleshoot issues
• Support payroll tax compliance, including tax notices, unemployment tax rates, new state tax registrations, filings, remittances, and U.S. payroll regulations
• Audit 401(k) deferrals each pay cycle and prepare control totals
• Assist with payroll audits, reporting, employment verifications, and administrative tasks
• Assist with special projects, process improvements, documentation, and payroll procedure updates
• Support year-end payroll activities
• Identify opportunities to improve payroll processes and efficiency and collaborate with the Sr. Payroll Manager on recommendations to senior management
• Perform other duties as assigned

Senior Payroll Analyst

• Lead implementation of Workday Payroll solutions, including requirements gathering, configuration, testing, and deployment
• Collaborate with clients to understand payroll requirements and translate them into Workday Payroll configurations
• Configure payroll calculations, tax setups, earnings, deductions, and related processes
• Lead and mentor junior consultants on payroll configuration and implementation best practices
• Collaborate with HR, Finance, and IT teams to integrate Workday Payroll with other systems
• Troubleshoot and resolve complex payroll issues with clients and internal teams
• Stay current on Workday Payroll updates and features, assessing impacts on client implementations
• Contribute to internal tools, methodologies, and knowledge-sharing initiatives

Workday Payroll Lead

• Support for Oracle Payroll
• Analysis of complex payroll and integration issues
• Root cause analysis
• Support with payroll configuration and smaller changes
• Work with Fast Formula
• Work with HCM Extracts
• Work with HDL/HSDL
• Support with Oracle Integration Cloud and external payroll interfaces
• Support with releases, testing and hypercare

Payroll jobs in United States