Project Assistant

• Provide administrative and logistical support to several contracts for Federal and State clients
• Monitor project databases to ensure program and project data are complete and accurate
• Track tasks for virtual and in-person meetings, including registration, consultant agreements, paperwork, and travel arrangements
• Interface with scientific staff, clients, government officials, and consultants before, during, and after meetings
• Answer questions and provide assistance to client and consultant stakeholders
• Assist with document compliance reviews, deliverable creation, and document production
• Organize, prepare, and disseminate materials for meetings, conferences, and site visits
• Participate in improving and executing repeatable, transferable, scalable, process-driven infrastructure
• Support timely preparation and review of reports and deliverables
• Provide logistical and operational support at meetings in the metro DC/Baltimore area

Project Support Assistant

• Provide administrative and logistical support to several contracts within the Peer Review and Science Management business area
• Monitor the project database to ensure program and project data are complete and accurate
• Track tasks for virtual and in-person meetings, including registration, consultant agreements, paperwork, and travel arrangements
• Interface with scientific staff, clients, government officials, and consultants before, during, and after meetings
• Assist with document compliance review, deliverable creation, and document production
• Organize, prepare, and disseminate materials for meetings, conferences, and site visits
• Participate in improving and executing repeatable, transferable, scalable, process-driven infrastructure
• Provide customer service and logistical and operational support for Federal and State clients

• Provide administrative and logistical support to several contracts within the Peer Review and Science Management business area
• Support Federal and State clients
• Monitor project databases to ensure program and project data are complete and accurate
• Track tasks for virtual and in-person meetings, including registration, consultant agreements, paperwork, and travel arrangements
• Interface with scientific staff, clients, government officials, and consultants before, during, and after meetings
• Answer questions and provide assistance to stakeholders
• Assist with document compliance review, deliverable creation, and document production
• Organize, prepare, and disseminate materials for meetings, conferences, and site visits
• Participate in improving and executing repeatable, transferable, scalable, process-driven infrastructure
• Support timely preparation and review of reports and deliverables
• Provide logistical and operational support at meetings in the metro DC/Baltimore area

• Provide administrative and logistical support to several contracts within the Peer Review and Science Management business area
• Support Federal and State clients
• Prepare and review reports and deliverables in a timely manner
• Provide customer service to client and consultant stakeholders
• Provide logistical and operational support at meetings in the metro DC/Baltimore area
• Monitor the project database to ensure active program/project data is complete and accurate
• Track virtual and in-person meeting tasks, including registration, consultant agreements, paperwork, and travel arrangements
• Interface with scientific staff, clients, government officials, and consultants before, during, and after meetings
• Assist with document compliance review, deliverable creation, and document production
• Organize, prepare, and disseminate materials before, during, and after meetings, conferences, and site visits
• Help improve and execute repeatable, transferable, scalable, process-driven infrastructure

• Provide administrative and logistical support to multiple contracts within the Peer Review and Science Management business area
• Support Federal clients
• Prepare reports and deliverables
• Coordinate meeting logistics
• Maintain communication with internal and external stakeholders
• Monitor project databases for complete, accurate, and up-to-date data
• Track virtual meeting tasks, including participant registration, consultant agreements, and required paperwork
• Organize, prepare, and distribute meeting materials before, during, and after events
• Communicate with scientific staff, clients, government officials, and consultants to answer questions and provide meeting support
• Improve and execute repeatable, scalable, process-driven project infrastructure
• Support document compliance reviews, deliverable creation, and document production

Project Support Assistant – Part-Time

• Assist project/program manager with resource management and resource assignment.
• Collect and enter project details including timelines, budgets, schedules, proposals, contracts, and deliverable dates.
• Assist with drafting report and proposal deliverables.
• Support fee estimates, change orders, project registration, invoicing, Work in Progress, and Accounts Receivable activities.
• Perform data entry and update TerraNet, CRM, spreadsheets, and other documentation systems.
• Provide project document control and administrative support.
• Update and maintain project/program tracking details.
• Provide project status and client deliverable updates to team leaders.
• Assist with program manuals, client communication plans, milestone tracking, proposals, contracts, and requests for information.
• Prepare written report sections, drawings, attachments, boring and test pit logs, and related engineering support materials.
• Assist with utility locating services, clearances, drilling coordination, and field classification of soil and rock samples.
• Schedule and communicate with clients regarding report status and delivery schedules.
• Maintain and update project-level Compass and provide training and coaching on its use.
• Follow safety rules and standards, participate in pre-task planning, and maintain project quality standards.
• Perform other duties as assigned.

• Support the construction groups’ sales and operations teams with day-to-day administrative activities
• Support accounting activities
• Regularly reprioritize tasks to meet internal teams’ and customers’ needs
• Gather and analyze information
• Interpret difficult situations and make recommendations for resolution
• Develop innovative solutions to complex issues in a timely manner
• Manage multiple priorities and work activities
• Maintain confidential information
• Support organizational goals and values

Construction Project Assistant

• Provide administrative and logistical support to several contracts within the Peer Review and Science Management business area
• Support Federal and State client contracts
• Prepare and review reports and deliverables in a timely manner
• Provide customer service to client and consultant stakeholders
• Provide logistical and operational support at meetings in the metro DC/Baltimore area
• Monitor project databases to ensure program and project data are complete and accurate
• Track virtual and in-person meeting tasks, including registration, consultant agreements, paperwork, and travel arrangements
• Interface with scientific staff, clients, government officials, and consultants before, during, and after meetings
• Assist with document compliance reviews, deliverable creation, and document production
• Organize, prepare, and disseminate materials for meetings, conferences, and site visits
• Help improve and execute repeatable, transferable, scalable, process-driven infrastructure

• Support project administration for multiple project managers and operations in the Midwest Region, primarily Ohio, Michigan, and Indiana
• Track progress of various projects
• Prepare contract reports for management use
• Monitor project budgets
• Prepare and distribute routine project correspondence
• Work with project managers to ensure client invoices are prepared and sent monthly
• Provide and analyze financial project metric reports, including project revenue, profitability, and accounts receivable
• Coordinate with subcontractors on billing requirements
• Set up new projects and update project forecasts in project management tools
• Prepare documents associated with client billing and contracts
• Verify invoices comply with contract terms
• Prepare reports and spreadsheets and perform quality control of billing documents
• Participate in monthly project reviews with Finance Managers and Project Managers

• Provide project management support to the Project team
• Provide general administrative support as needed
• Recap and track Potential Change Orders (PCOs)
• Price material vouchers
• Write and track Requests for Information (RFIs)
• Track certified payroll for Rosendin and subcontractors and complete required forms, including HRC forms and OCIP Compliance
• Update project schedules using Microsoft Project or SureTrack
• Prepare monthly billing, including Schedule of Values and cover sheet
• Create and update material flow sheets, including fixtures and fire alarm devices
• Maintain subcontract/change order logs and submittal logs
• Obtain vendor quotes and perform light material ordering
• Perform other duties assigned based on the position’s role within the business unit