Project Manager

• Request and obtain accurate pricing from manufacturers and vendor partners
• Prepare detailed quotes for internal review and client presentation
• Update and revise quotes as project scope or product selections change
• Verify product details, lead times, and availability before finalizing pricing
• Create purchase orders and submit product orders to manufacturers
• Review order acknowledgements for quantities, specifications, lead times, and pricing
• Track orders from placement through shipment and address delays or discrepancies
• Maintain complete project documentation, including quotes, POs, acknowledgements, tracking information, and change updates
• Collaborate with Sales, Project Managers, and Designers on project needs and timelines
• Communicate status updates on orders, lead times, and product availability
• Assist with administrative and coordination tasks
• Support logistics planning with order information and shipment details
• Monitor punch-list items with Project Managers
• Ensure corrective products are ordered when issues arise
• Track resolution progress through completion and confirm client satisfaction
• Generate accurate invoices from final order details and project data
• Confirm quantities and pricing align with client agreements and order acknowledgements
• Support Accounting with documentation and clarifications
• Serve as the operational backbone for commercial furniture and interior-environment projects from sale through installation

Project Coordinator – Commercial Furniture Dealership, Design Services

• Support Project Managers in coordinating web, print, and digital projects through the full delivery process
• Assist in maintaining and updating project timelines and flag potential delays
• Manage and update task management tools to maintain accurate project status information
• Take notes during internal and client project meetings and distribute recaps and action items
• Support the vendor and quote process for print and digital deliverables
• Assist with quality assurance checks, including basic website testing before client review
• Traffic final deliverables to clients or third parties, ensuring files align with the SOW
• Maintain accurate and up-to-date project time tracking
• Assist with onboarding documentation and process updates
• Prepare agendas and gather project materials for meetings
• Monitor projects against client-approved scope and escalate scope concerns
• Route deliverables through proof review software and track feedback
• Perform other duties as assigned, added, or removed

Project Coordinator

• Schedule, prioritize, and coordinate work orders with vendors, onsite teams, and stakeholders
• Allocate resources, resolve scheduling issues, and ensure work order readiness
• Track, complete, document, and submit work orders for billing
• Monitor performance against timelines, quality standards, SLAs, and KPIs
• Communicate status updates and confirm completion with stakeholders
• Ensure compliance with operational procedures and quality standards
• Provide guidance to teams and perform other related duties as needed
• Support project delivery by managing schedules, tracking progress, and communicating with stakeholders across US-based operations

• Schedule, prioritize, and coordinate work orders with vendors, onsite teams, and stakeholders
• Allocate resources, resolve scheduling issues, and ensure work order readiness
• Track, complete, document, and submit work orders for billing
• Monitor performance against timelines, quality standards, SLAs, and KPIs
• Communicate status updates and confirm completion with stakeholders
• Ensure compliance with operational procedures and quality standards
• Provide guidance to teams and perform other related duties as needed
• Support project delivery across US-based operations

• Manage project execution, priorities, timelines, resources, risks, and stakeholder communication
• Work directly with clients and technical resources to keep deliverables on track and communicate project expectations
• Lead meetings and client-facing engagements
• Communicate with senior stakeholders
• Coordinate technical resources
• Manage expectations and proactively escalate risks or blockers
• Provide project delivery and ongoing client support

• Support the end-to-end execution of packaging design and labeling projects across assigned brands and businesses
• Serve as liaison between Marketing, Design Agencies, Regulatory teams, and other stakeholders
• Drive project coordination through the Design-to-Delivery (D2D) process
• Manage packaging design and artwork projects from initiation through final delivery
• Coordinate project activities and ensure deliverables are completed on time and within scope
• Establish project timelines, identify key inputs and references, and monitor project progress
• Facilitate communication among cross-functional teams
• Collect, organize, and disseminate packaging and label information
• Manage Label Information Specifications and/or SAP Labeling Records
• Coordinate completeness and accuracy of packaging content and assets
• Maintain project templates, records, and documentation
• Ensure packaging designs adhere to brand guidelines and standards
• Escalate briefs or design requests conflicting with brand requirements
• Archive packaging master files and maintain asset libraries in Digital Asset Management systems
• Ensure final artwork files and digital assets are properly stored, accessible, and compliant
• Contribute to improvements in packaging workflows, tools, and processes
• Participate in training and best-practice sharing related to packaging design and labeling systems
• Support initiatives improving efficiency, quality, and first-time-right delivery

Packaging Design Project Coordinator

• Manage and maintain executive calendars, appointments, meetings, and scheduling priorities.
• Coordinate internal and external meetings, including scheduling, confirmations, rescheduling, agendas, and follow-ups.
• Manage executive inboxes by organizing, prioritizing, responding to, and following up on emails and requests.
• Handle inbound and outbound phone calls professionally with clients, prospects, vendors, team members, and business partners.
• Screen and prioritize calls, emails, messages, and other communications.
• Serve as a point of contact between the executive, internal team, clients, and external partners.
• Handle day-to-day administrative tasks and ensure responsibilities are completed accurately and on time.
• Use AI tools to improve productivity, conduct research, create documents, summarize communications, and streamline workflows.
• Identify opportunities for AI and automation to reduce repetitive administrative work and improve business processes.
• Create, improve, and maintain AI-assisted workflows, templates, SOPs, prompts, and systems.
• Track project tasks, deadlines, deliverables, owners, and status across multiple projects.
• Maintain project management platforms and prepare project updates, reports, meeting notes, action items, and follow-up lists.
• Track outstanding tasks and proactively remind team members and leadership of deadlines and commitments.
• Research clients, prospects, competitors, industry trends, tools, vendors, and business opportunities.
• Prepare presentations, spreadsheets, reports, proposals, documents, and other leadership materials.
• Maintain organized digital files, documents, contracts, reports, and confidential information.
• Update CRM systems, databases, spreadsheets, and internal records.
• Support client and prospect follow-ups, sales, marketing, recruiting, and operational initiatives.
• Coordinate interviews, candidate communications, recruiting follow-ups, travel, appointments, events, and executive logistics.
• Monitor executive priorities and proactively identify tasks requiring attention.
• Develop and document standard operating procedures and internal processes.
• Improve team communication, organization, and accountability across ongoing projects.
• Handle confidential information with discretion and professionalism.
• Take ownership of special projects and ad hoc leadership assignments.
• Proactively improve efficiency, organization, communication, and executive productivity.

Executive Assistant – AI, Project Management

• Oversee the daily operations of multiple security projects, ensuring timelines, budgets, scope, and deliverables are adhered to
• Act as the primary liaison between IT/security engineers, vendors, and clients
• Maintain accurate project dashboards, risk logs, and status reports
• Prepare comprehensive handover documentation upon project completion
• Organize schedules and allocate team resources
• Lead virtual project alignment meetings during the designated shift
• Identify project bottlenecks, security risks, and resource constraints
• Escalate critical issues to senior leadership with actionable solutions
• Recommend and implement workflow improvements to enhance productivity, operational efficiency, and security compliance

Security Project Coordinator

• Lead day-to-day delivery of ServiceNow implementation and consulting projects across various modules
• Develop and manage project plans, timelines, milestones, and key deliverables
• Coordinate project teams using Agile, Waterfall, or Hybrid methodologies
• Monitor project progress, budgets, resources, and forecasts
• Identify and manage project risks, issues, dependencies, and scope changes
• Partner with stakeholders and clients through updates, status reports, and recommendations
• Facilitate project meetings, planning sessions, and governance activities
• Coordinate consultants, developers, architects, business analysts, QA, and client stakeholders
• Support testing, deployment, go-live activities, and post-implementation transitions
• Remove blockers, maintain delivery quality, and ensure customer satisfaction
• Contribute to project closure, lessons learned, financial reconciliation, and handoff to support teams
• Own project schedules, budgets, hours, resource planning, risks, status reporting, and daily delivery execution
• Work with the Engagement Manager, Solution Architect, consultants, and wider delivery team to surface risks and drive issues to resolution

ServiceNow Project Manager

• Support the Handover team with project administration, coordination, and delivery activities.
• Maintain accurate project records, documentation, and audit trails using Jira, CRM systems, reports, and dashboards.
• Assist Senior Technical Handover Success Managers with day-to-day project administration, coordination, and follow-up tasks.
• Assist with supplier and subcontractor onboarding, including documentation collection, follow-ups, and system support.
• Liaise with suppliers, subcontractors, and internal stakeholders to support project progress.
• Escalate and follow up on project, documentation, or onboarding issues.
• Coordinate project meetings, prepare agendas, record minutes, and distribute action items.
• Support quality assurance processes and ensure documentation meets project standards.
• Contribute to process improvements and preventative measures to enhance project delivery outcomes.
• Complete assigned CRM and administrative tasks while supporting team KPIs and delivery goals.
• Collaborate with project teams to ensure efficient and successful project delivery.
• Perform other duties as required.

Project Manager jobs in Philippines

Project Coordinator – Commercial Furniture Dealership, Design Services

Project Coordinator

Project Coordinator

Project Coordinator

Project Manager

Packaging Design Project Coordinator

Executive Assistant – AI, Project Management

Security Project Coordinator

ServiceNow Project Manager

Technical Project Administrator – Construction