Scheduler

• Build, optimize, baseline, and maintain complex Primavera P6 schedules aligned to program WBS
• Analyze schedules for critical path, risk, resource needs, discrepancies, and performance metrics
• Support weekly IMS status meetings, dashboard updates, and reporting
• Create and assess schedule change requests following Decennial Change Management Plan
• Identify activities not meeting GAO criteria and provide corrective actions
• Produce documentation, procedures, schedule reports, and responses to executive inquiries
• Support extraction of project data, dashboard creation, and schedule analytics
• Assist with testing of schedule system tools and enhancements
• Provide guidance to junior schedulers and contribute to schedule process documentation

Senior Primavera P6 Scheduler

• Provide senior-level scheduling support across multiple AWACS programs and upgrade efforts, ensuring alignment with E-7 modernization objectives
• Develop, manage, and maintain Integrated Master Schedules (IMS), Integrated Master Plans (IMP), Work Breakdown Structures (WBS), and Enterprise Integrated Master Schedules (EIMS)
• Define schedule relationships among acquisition phases, milestones, solicitations, contract awards, design reviews, deliveries, testing events, production phases, and deployment objectives
• Monitor monthly schedule inputs from IPTs, contractors, and government stakeholders; integrate them into the master schedule using Critical Path Method discipline
• Support government planning and coordination activities related to schedule progress, award planning, and readiness to execute program milestones
• Advise proposal evaluation teams on offerors’ approaches to schedule feasibility, mission capability, and proposal risk
• Coordinate schedule activities among multi-discipline teams within the program office, including USAF stakeholders and major defense contractors supporting E-7 simulation, training, and system development
• Prepare and deliver IMS technical products including Gantt charts, network diagrams, critical path analysis, milestone tracking, and schedule risk identification
• Ensure integration of sustainment and acquisition activities into the schedule, linking lifecycle phases where applicable
• Communicate schedule objectives, status, and risks to leadership, customers, and contractor teams; propose corrective actions when schedule variances occur
• Support requirements development, schedule feasibility assessments, and planning documents
• Apply baseline management and schedule risk identification to ensure executable program timelines
• Use Microsoft Project and Open Plan Professional to manage detailed scheduling tasks and produce advanced scheduling outputs
• Perform other duties as assigned

Senior Program Scheduler

• Coordinate scheduling for patient procedures and services in the Gynecology Department
• Schedule patients for procedures, post-operative appointments, pre-admission testing, testing, surgery, follow-up, and wait-list processes
• Notify patients of scheduled procedures and provide complete procedure, location, time, testing, and surgery information
• Maintain scheduling applications and patient data
• Schedule procedure locations, medical staff, and clinical resources
• Complete journal entries and maintain accurate patient demographic data
• Collaborate with internal and external partners to obtain resources
• Maintain physician and/or surgeon schedules
• Communicate daily schedules, review them with advisors, update staff with revisions, and post schedules
• Liaise with internal departments, external resources, and agencies
• Ensure paperwork is complete and preauthorization is obtained
• Obtain and process procedure referrals
• Document procedures and resources; track services, procedures, and equipment usage
• Generate logs for review and enter revisions
• Coordinate vendor equipment delivery and delivery to patients' residences
• Ensure resources for procedures are maintained and available

Scheduler II, Gynecology

• Organize and maintain an active, accurate, and operational surgery schedule for assigned providers and service lines
• Coordinate surgeries and procedures with multiple hospitals and ambulatory surgery centers
• Schedule and coordinate pre-operative testing
• Communicate surgery orders and collect necessary surgical documentation
• Work with patients, physicians, staff, and operating rooms to provide accurate, timely, and responsive scheduling
• Provide administrative support and resolve routine and complex customer problems
• Direct customers to appropriate resources for specific questions
• Interact with patients, patients’ families, referring physicians, and third-party carriers regarding patient-related issues
• Independently plan, prioritize, and organize a diversified workload
• Communicate with clinical staff, medical secretaries, and product/service-line staff to meet customer and department needs and maximize department time and utilization

Surgical Scheduler – Trauma, Critical Care & Burn Surgery

• Coordinate and oversee patient scheduling for medical service providers, including APRNs and physicians
• Schedule visits, especially F2F compliance visits, following strict Medicare/Medicaid guidelines
• Work closely with affiliate medical directors to ensure medical staff productivity is met
• Contact patients and families to schedule medical staff visits
• Represent the Company professionally through care delivered and services provided to clients
• Comply with state, federal and local regulations and Company policies and practices
• Maintain confidentiality of patients, families, colleagues and sensitive situations
• Participate in performance improvement, quality assurance, research, educational and community activities
• Share expertise with co-workers and advance electronic media skills

Medical Staff Scheduler

• Receive and analyze weekly schedule updates and incorporate changes into P6 and MS Project schedules
• Support stakeholders with navigation, status updates, reporting needs, and troubleshooting related to schedule tools
• Maintain schedules that adhere to project WBS structures, interdependencies, and IMS integration requirements
• Prepare and submit weekly status reports, deliverables, and schedule change request tracking
• Ensure schedules meet GAO and DCMA criteria, flag issues, and recommend corrective actions
• Assist in producing dashboards, extracts, and Power BI schedule reporting
• Participate in schedule status meetings and IMS discussions with project teams
• Support documentation of schedule processes, SOPs, and training materials
• Comply with federal security, training, remote access, and data stewardship guidelines

Primavera P6 Scheduler

• Communicate with clients, medical assistants, and nurses within the organization
• Maintain client and employee privacy in accordance with HIPAA regulations
• Handle incoming and outgoing patient and/or vendor calls
• Respond to live chats
• Work independently on ancillary tasks
• Organize and process blood work orders and physician schedules
• Manage information input into the computer database
• Check voicemails and return customer calls
• Maintain daily email communication with patients, vendors, and co-workers
• Organize and maintain cleanliness of working areas, supplies, and equipment
• Duties, responsibilities, and activities may change at any time with or without notice

Medical Scheduler

• Collaborate with OR and GI Endoscopy Unit to schedule cases, negotiate dates and times, and avoid resource conflicts
• Coordinate special procedure needs with internal departments, staff, and external resources
• Gather complete patient and procedure information
• Schedule hospital procedures and testing promptly
• Prepare and distribute schedules within established time frames
• Work with physicians and office administration to maximize utilization of time
• Obtain insurance pre-certifications and authorizations; complete referrals
• Assist co-workers during periods of heightened patient activity
• Provide prompt patient service by telephone and at the front desk
• Oversee registration, checkout, medical records handling, and patient flow
• Review routine issues and unusual circumstances with physicians; handle patient complaints and escalate difficult situations
• Perform medical receptionist duties, including answering calls, scheduling appointments, filing records, checking patients in/out, collecting co-pays and fees, and completing related computer and paperwork
• Coordinate follow-up care communications and reminder cards
• Oversee chart preparation, filing, retrieval, completion, and purging
• Plan daily schedules to maximize physician productivity
• Coordinate physician activities and programs with Capital Health departments
• Coordinate hospital patient activity for doctors and billing company
• Implement provider scheduling and coordinate exam rooms, equipment, and other resources
• Help develop and implement practice growth plans with physicians and the Director/Manager

Surgical Scheduler – Urology

• Ensure, organize, and maintain an active, accurate, and operational surgery schedule for assigned providers and service lines
• Coordinate surgeries and procedures with multiple hospitals and ambulatory surgery centers
• Schedule and coordinate pre-operative testing
• Communicate surgery orders and collect necessary documentation
• Work with patients, physicians, staff, and operating rooms to provide accurate, timely, and responsive scheduling
• Provide administrative support
• Solve routine and complex customer problems and direct customers to appropriate resources
• Interact with patients, patients’ families, referring physicians, and third-party carriers regarding patient-related issues
• Plan, prioritize, and organize a diversified workload using independent judgment
• Communicate with clinical staff, medical secretaries, and service-line staff to meet customer and department needs and maximize department time and utilization

Surgical Scheduler

• Speak with patients to assess their needs through active listening and provide appropriate recommendations and clarifications
• Coordinate outpatient appointments across multiple specialties, including routine visits, urgent and emergency issues, and associated testing
• Resolve complex caller problems by understanding large-scale operational processes
• Become a subject matter expert on appointment needs and provider preferences
• Utilize software systems to facilitate patient interactions
• Provide outstanding customer service through listening, empathy, and understanding each patient's needs
• Promote a positive and collaborative team culture