Avalere

Events

• Coordinate in-person and virtual events from planning through onsite delivery and post-event wrap-up
• Manage attendee and speaker communications, registrations, and meeting logistics
• Arrange and book faculty/delegate flights according to client travel policies
• Arrange visa applications where necessary in accordance with company policy
• Work with clients, venues, suppliers, and internal teams to deliver events smoothly, on time, and within budget
• Provide onsite support at events across the Americas
• Act as a key point of contact for attendees and stakeholders
• Oversee financial tracking, supplier management, compliance requirements, and reporting
• Support multiple projects simultaneously while maintaining client service standards
• Lead smaller meetings or repeat projects with guidance from senior team members
• Attend approximately 12 domestic/Latin American meetings per year

Senior Events Coordinator

Business Analyst

• Gather and analyse business and system requirements across the organisation
• Translate requirements into use cases for internal delivery teams
• Evaluate technical solutions from analysis and non-functional requirements perspectives
• Work in cross-functional teams and drive an Agile way of working
• Contribute to operational offerings
• Manage projects from inception through delivery
• Perform business and systems analysis across multiple systems
• Document requirements for multiple systems
• Communicate and collaborate with internal and external stakeholders
• Facilitate requirements workshops with internal stakeholders
• Assist with user acceptance testing (UAT)
• Ensure requirements are briefed in and understood by internal and external employees
• Participate in internal and client calls
• Assist in developing training material across multiple IT systems
• Apply Domain Driven Design when gathering and documenting web-based solution requirements
• Design and document use cases

Product Designer

• Act as the primary day-to-day creative lead across projects and accounts
• Lead integrated creative solutions across print, digital, social, presentation, motion, and emerging channels
• Guide and review work from Designers and Senior Designers
• Challenge briefs to strengthen creative effectiveness and impact
• Translate complex scientific, healthcare, and technical information into visual communications
• Build reusable templates, toolkits, frameworks, and design systems
• Streamline workflows and reduce duplication
• Champion innovation in design tools, technologies, and AI-enabled workflows
• Present concepts, creative rationale, and recommendations to internal teams and clients
• Manage expectations around creative scope, quality, timelines, and deliverables
• Lead collaboration across Design, Copy, Strategy, Client Services, Studio, Digital, and Production
• Maintain creative intent from briefing through final delivery
• Identify risks, dependencies, and resourcing requirements
• Mentor and develop Designers and Senior Designers
• Foster a collaborative, inclusive, and high-performing creative culture
• Contribute to capability development, onboarding, and continuous improvement initiatives

Lead Designer

Medical Director

• Drive scientific leadership across publications and medical affairs deliverables, including advisory boards, congress materials, manuscripts, abstracts, posters, plain language summaries, and digital enhancers such as podcasts and videos
• Provide advanced scientific review and strategic input to align content with client objectives
• Lead client relationships within assigned accounts, ensuring clear communication and trusted delivery
• Lead, mentor, and empower junior writers, fostering professional growth and scientific expertise
• Contribute to business development and organic growth through scientific insights

Associate Scientific Director – Medical Communications

Project Manager

• Work directly with agency account teams and functional departments across all channels
• Ensure all client work is delivered on time and on budget
• Serve as the key point-person who understands the scope of a client engagement
• Manage how work gets done within the agency
• Manage effective, efficient workflow of all projects on assigned accounts
• Collaborate with agency teams to establish project plans and staff plans
• Forecast upcoming work and allocate resources
• Prepare and manage client MLR submissions
• Develop timelines and advise on estimates
• Manage projects to remain on time and budget; flag timing and budget concerns
• Schedule and lead project kick-off meetings
• Work with internal teams to define program requirements and system specifications
• Work with clients as needed
• Initiate and conduct formal internal review meetings to secure creative approvals
• Initiate and conduct formal team status meetings and document risks and issues
• Anticipate, identify, escalate, and resolve issues and risks
• Conduct internal copy/layout reviews and ensure assets receive required creative and proofreading approvals

Freelance Project Manager, Pharma Agency

Director

• Lead all aspects of project delivery from scoping and definition through execution and lessons learned
• Serve as a go-to resource for the Project Management Department and agency department leads
• Manage a portfolio of accounts and associated programs as delivery lead and Project Management department leader
• Plan roadmaps, solve problems, and drive operational excellence and adherence to best practices
• Lead cross-functional delivery teams and liaise with managers across departments to achieve business objectives and client satisfaction
• Create or enhance processes and procedures to improve, streamline, or automate agency workflows
• Enforce project standards and business management systems
• Lead and mentor APMs, PMs, and SPMs; manage direct reports
• Foster client relationships and represent agency operations and project management in client meetings and planning discussions
• Travel to client locations as needed
• Lead and contribute to launch planning roadmaps and day-of-approval plans during client PDUFA timeframes
• Create and disseminate project burn reports and escalate or mitigate risks
• Collaborate with Account Management to proactively address risks
• Instill solution-oriented responses to client and internal challenges
• Lead conflict resolution and resolve problems before escalation
• Partner with department heads and senior agency staff on team conflicts
• Manage and resolve staff performance issues
• Coach and mentor SPMs and PMs with ongoing constructive feedback

Director – Project Delivery

Recruitment

• Coordinate and schedule interviews across multiple teams, locations, and time zones
• Manage interview logistics, including calendar invitations, meeting links, room bookings, and travel arrangements where required
• Serve as a primary point of contact for candidates throughout the interview process
• Partner with Talent Acquisition Partners and hiring managers to ensure efficient interview scheduling and resolve calendar conflicts
• Maintain accurate candidate and interview data within the Applicant Tracking System (ATS)
• Monitor interview activity and proactively identify and address scheduling challenges
• Deliver a high-quality candidate experience through timely, professional, and inclusive communication
• Assist with recruitment reporting and scheduling metrics
• Identify opportunities to improve recruitment coordination processes and operational efficiency
• Work closely with interview teams across multiple time zones and business functions to ensure the hiring process runs smoothly

Talent Acquisition Scheduler

Account Executive

• Deliver digital promotional marketing campaigns for pharmaceutical clients
• Demonstrate knowledge of agency procedures and contribute to problem resolution
• Support Account Supervisors, Group Account Supervisors, and/or Account Directors in daily client work management
• Create work orders, change orders, project briefs, status reports, and conference reports
• Review project timelines with Project Management
• Communicate with assigned client contacts
• Support budget tracking and client billing
• Follow up with internal departments and help keep work moving
• Understand clients’ businesses and objectives
• Frequently serve as the client’s main day-to-day agency contact
• Support billing and communications updates, including status reports, invoices, and financial trackers
• Build relationships with project managers, copywriters, and art directors
• Attend market research, capture notes, and share trends and insights with the team

Senior Account Executive

Brand Manager

• Own brand strategy direction across major accounts or portfolios; set vision, priorities, and strategic direction for client work
• Lead development of brand positioning, messaging architecture, and brand narratives that guide integrated execution
• Serve as senior strategic advisor to clients; influence high-stakes decisions and navigate complex stakeholder dynamics
• Partner with Engagement Strategy, Creative, Medical/Scientific, Analytics, and Account leadership to activate brand strategy effectively
• Guide teams through complex strategic challenges; provide escalation support and course-correction when needed
• Ensure brand strategy remains aligned through execution and adapts to evolving client and market needs
• Mentor and develop VPs, Senior Directors, and Directors; build strong account-level strategy leadership
• Own brand strategy outcomes and drive growth and differentiation for major healthcare client accounts

SVP, Brand Strategy – DTC

• Build and maintain trusted client partnerships, ensuring expectations are met and exceeded
• Provide strategic and commercial insight across accounts and deliverables
• Lead and motivate account teams, fostering collaboration and excellence
• Identify and develop new business opportunities within existing accounts
• Drive financial performance and ensure KPIs are achieved
• Own key accounts and drive strategic value
• Deliver work within budget, timelines, and client expectations
• Partner with multiple US clients on commercial/marketing and medical affairs projects
• Ensure strategic alignment and excellence in delivery

Account Director – Medical Communications

Associate

• Serve as a key subject matter expert on policies affecting vaccine coverage, payment, and reimbursement
• Generate strategic and tactical recommendations responsive to clients’ policy and business needs
• Lead day-to-day execution of client projects and engagements under executive leadership
• Manage project teams and set project or engagement strategy
• Ensure quality and timely delivery to clients
• Develop new and creative client offerings
• Participate in firm-wide strategic and planning discussions
• Develop and execute business development plans contributing to annual sales and revenue goals
• Supervise, train, and mentor staff members
• Author thought leadership to raise the profile of personal expertise and the Policy Practice’s capabilities
• Lead multiple projects and accounts as a subject matter expert
• Provide actionable policy and business support to vaccine clients
• Conduct regulatory analysis, evidence generation/review support, policy analysis, legislative strategy, and modeling of proposed and enacted policies using qualitative and quantitative research methods