Data Entry Specialist – AR/Billing Specialist
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Delegate CXCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in accounts receivable processes, including invoicing, collections, and payment reconciliation, while maintaining strong organizational skills and attention to detail. Proficient in utilizing accounting software and managing builder/vendor relationships to ensure timely billing and dispute resolution.
Highest-signal resume keywords
Accounts Receivable ManagementInvoicing and CollectionsMicrosoft Excel ProficiencyDispute Resolution SkillsAttention to Detail
About the role
Key responsibilities & impact- Prepare and submit accurate builder invoices for completed work
- Verify billed work against job records, approved scopes, and pricing
- Maintain organized billing records and supporting documentation
- Prepare quotes for extra work outside the original scope
- Submit and track EPO/VPO requests through approval
- Ensure approved EPOs/VPOs are billed correctly and on time
- Monitor aging reports and identify past-due builder invoices
- Follow up with builders on overdue invoices through calls, emails, and builder portals
- Document follow-ups and escalate long-outstanding balances
- Investigate disputed invoices, EPOs, and VPOs
- Communicate with builders and internal teams to resolve discrepancies
- Issue corrections, credits, or resubmissions when required
- Process, post, and reconcile builder payments against open invoices
- Identify short payments, overpayments, or unapplied funds and follow up
- Maintain accurate payment records for reporting
- Provide AR status updates and aging summaries to management
- Coordinate with Operations and Field teams to confirm completed work and extra work details
- Recommend process improvements to speed up billing and reduce disputes
Requirements
What you’ll need- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 2–5+ years of accounts receivable, billing, or collections experience, preferably in construction, home building, or trade services
- Excellent written and verbal English communication skills
- Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
- Proficiency in Microsoft Excel (VLOOKUP, pivot tables, filters) and Google Sheets
- Experience with accounting software such as QuickBooks, NetSuite, or similar
- Experience using builder/vendor portals (e.g., SupplyPro, BuildPro, Hyphen) is a plus
- Strong understanding of the full AR cycle: invoicing, collections, payment posting, and reconciliation
- Familiarity with EPOs (Extra Purchase Orders) and VPOs (Variance Purchase Orders) in residential construction
- Ability to manage multiple builder accounts in a fast-paced environment
- Strong negotiation and dispute resolution skills
- High attention to detail with strong numerical accuracy
- Strong organizational and time management skills
- Excellent analytical skills
- Effective communication skills with a problem-solving attitude
- Strong customer service orientation
- Excellent knowledge of accounting regulations and procedures
Benefits
Comp & perks- Permanent work-from-home setup
- Company equipment provided
- Government Mandated Benefits Employer Share
- Internet stipends upon regularization
- HMO Coverage upon regularization (with an option to enroll as early as Day 1)
- PTO credits and service incentive leaves
- Major spring and winter company live events
- Monthly employee appreciation virtual events
- Company-provided career skills training courses
- A company culture focused on your personal and professional growth
- Industry-leading salary packages
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
InvoicingCollectionsPayment PostingReconciliationEPOsVPOsNumerical AccuracyAnalytical SkillsProcess Improvement
Soft Skills
Communication SkillsNegotiation SkillsOrganizational SkillsTime ManagementCustomer Service Orientation
Tools & Technologies
QuickBooksNetSuiteMicrosoft ExcelGoogle SheetsSupplyProBuildProHyphen
Industry Keywords
Accounts ReceivableBillingConstructionHome BuildingTrade Services