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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing digital filing systems and maintaining accurate case records while ensuring confidentiality and compliance with redaction procedures. Proficient in supporting legal teams through effective organization, communication, and prioritization of administrative tasks.
Highest-signal resume keywords
Filevine ProficiencyDocument Management ExperienceConfidential Information HandlingHigh Volume Document OrganizationStrong Written Communication
About the role
Key responsibilities & impact- Balance recurring responsibilities with changing team priorities to support efficient daily operations
- Identify and report filing, access, information, and system issues affecting case records
- Confirm updates are applied to the correct contacts and matters
- Maintain accurate contact records for attorneys, vendors, clients, and other relevant parties
- Monitor and process incoming faxes, mailroom items, court filings, and case-related correspondence
- Verify redacted documents before distribution
- Review documents to identify confidential information requiring redaction
- Maintain structured digital filing systems
- Respond to time-sensitive requests and assist with administrative assignments
- Provide administrative support to attorneys, case managers, and litigation team members
- Research and verify attorney information
- Update case records as documentation and information become available
- Maintain and update case files in Filevine
- Route incoming documentation to appropriate case files and team members
- Redact Social Security numbers, banking details, insurance payment information, and other sensitive information
- Identify incomplete, duplicated, unclear, illegible, or incorrectly filed documents and coordinate follow-up
- Process high volumes of digital records accurately and consistently
- Review, organize, rename, and file incoming documents and photographs according to established procedures
Requirements
What you’ll need- Monday to Friday, 8:00 AM to 5:00 PM EST schedule
- Previous administrative, executive assistance, legal support, document management, or records management experience
- Strong experience organizing, reviewing, renaming, and maintaining high volumes of digital documents
- Ability to handle confidential information carefully and follow established privacy and redaction procedures
- Ability to manage multiple priorities and respond effectively to time-sensitive requests
- Strong written communication, organizational, research, and follow-up abilities
- Experience maintaining accurate contact details, case information, and digital filing systems
- Ability to identify incomplete, duplicated, unclear, illegible, or incorrectly filed documentation
- Experience supporting attorneys, case managers, litigation teams, or other professional services teams is preferred
- Required proficiency with Filevine
- English language
Benefits
Comp & perks- Remote job opportunity
- Great Place to Work Certification environment
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Digital Filing Systems ManagementDocument Review and RedactionCase Record MaintenanceInformation VerificationData Entry Accuracy
Soft Skills
Organizational AbilitiesResearch SkillsFollow-Up AbilitiesTime ManagementAdaptability
Industry Keywords
Legal SupportRecords ManagementAdministrative SupportConfidentiality ProceduresCase Management