Compliance & Funding Manager – Apprenticeships
KnowledgeBrief
Posted: 10/19/2026
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Posted: 10/14/2026Compliance & Funding Manager – Apprenticeships
KnowledgeBriefCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in apprenticeship funding compliance, including leading audits, managing learner data, and ensuring accurate ILR submissions. Possesses strong analytical skills to investigate discrepancies and communicate findings effectively across teams.
Highest-signal resume keywords
Apprenticeship Funding ComplianceInternal Funding AuditsILR Data ManagementAnalytical SkillsTeam Leadership
About the role
Key responsibilities & impact- Lead KnowledgeBrief’s response to DfE funding audits and appointed external auditors, including audit preparation, learner samples, evidence requests, fieldwork responses, findings and follow-up actions
- Plan and deliver internal funding assurance reviews, mock audits and learner file sampling
- Investigate errors, identify whether issues are systemic and assess potential funding exposure with Finance
- Own the monthly and year-end ILR cycle, from data collection and validation through reconciliation, submission and review of funding and acceptance reports
- Maintain accurate learner and funding records across PICS, KBPro, the apprenticeship service and internal systems
- Resolve discrepancies and maintain a clear audit trail
- Oversee learner eligibility, prior learning, onboarding evidence, apprenticeship agreements, training plans, assessment registrations and gateway checks
- Ensure claims are supported and learners are ready for assessment
- Lead and develop compliance, onboarding and data colleagues
- Set clear priorities and maintain cover around learner starts, submission deadlines and assessment activity
- Translate funding rule changes into practical processes, controls, templates and guidance
- Work with teams to ensure changes are applied consistently
- Work with Finance to reconcile funding earnings, receipts and adjustments
- Monitor co-investment and additional payments and resolve funding risks or discrepancies
- Maintain the compliance risk register and audit action tracker
- Report findings, corrective actions and potential funding exposure to the Head of Apprenticeships & Training and senior leaders
- Report to the Head of Apprenticeships & Training and work closely with Finance, Delivery, Quality, Curriculum, Sales and Digital
- KnowledgeBrief provides apprenticeships, professional qualifications, workshops and coaching in business management, leadership and management, digital, and business and professional services
Requirements
What you’ll need- Demonstrable experience leading a training provider’s response to an external apprenticeship funding assurance audit carried out by DfE, ESFA or an appointed audit firm, including auditor liaison, evidence, findings and corrective actions
- Practical experience designing and carrying out internal funding audits, testing learner evidence and controls, investigating systemic errors and assessing potential funding exposure
- Substantial experience in apprenticeship funding, compliance, learner data or MIS, including accurate monthly ILR returns and year-end processes
- Current knowledge of funding rules, ILR specifications, apprenticeship service requirements and funding evidence
- Experience managing compliance, onboarding or learner data colleagues and prioritising work against recurring deadlines
- Experience reconciling funding with Finance and understanding employer co-investment, levy transfers, additional payments and evidenced learning support claims
- Knowledge of apprenticeship onboarding, prior learning, off-the-job training, gateway and assessment administration, and how delivery evidence supports funded data
- Strong analytical, spreadsheet and data management skills, with the ability to investigate inconsistencies and present findings clearly
- Level 2 English and maths qualifications, or equivalent
- Evidence of continuing professional development in apprenticeship funding, compliance or learner data
- Uses sound judgement and constructive challenge to protect learners, funding and the organisation
- Communicates technical requirements clearly and builds effective relationships across different teams
- Takes ownership of detail and deadlines while keeping sight of the learner journey
- Leads colleagues with clarity, care and a commitment to their development
- Desirable: relevant qualification in business administration, data management, finance or compliance, or equivalent professional development
- Desirable: management qualification, or training in audit, data protection or process improvement
- Desirable: experience supporting Ofsted preparation and working with an in-house learner management platform
- Offers of employment are subject to pre-employment checks, including right to work, references, and DBS checks where appropriate
Benefits
Comp & perks- 5.6 weeks’ annual leave
- Access to our Employee Assistance Programme
- Dedicated monthly CPD days on successful completion of probation
- Two weeks’ paid time off over Christmas and New Year on successful completion of probation
- Company sick pay on successful completion of probation
- Opportunities to contribute to cross-team projects and organisational growth
- A remote-first environment with opportunities to connect in person
- Reasonable adjustments available throughout the recruitment process
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Funding Rule KnowledgeData Collection and ValidationReconciliation ProcessesEvidence TestingLearner Data Management
Soft Skills
Effective CommunicationJudgment and ChallengePrioritizationRelationship BuildingOwnership and Accountability
Tools & Technologies
PICSKBProApprenticeship Service
Certifications & Qualifications
Level 2 English QualificationLevel 2 Maths Qualification
Industry Keywords
DfE Funding AuditsESFA ComplianceLearner EligibilityOnboarding EvidenceAudit Trail Maintenance