Board Governance Specialist, Paralegal
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Posted: 10/14/2026Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in board administration, governance compliance, and document management, with a strong focus on organizational skills and attention to detail. Proficient in managing timelines, coordinating logistics, and supporting regulatory compliance across multiple regions.
Highest-signal resume keywords
Board AdministrationGovernance ComplianceDocument ManagementProject ManagementAttention to Detail
About the role
Key responsibilities & impact- Manage Board meeting processes, including agendas, materials, minutes, drafting documents, surveys, and signature routing
- Coordinate meeting logistics, scheduling, technology setup, and follow-up actions
- Maintain board and committee calendars and annual work plans
- Support election, onboarding, and training of new board members
- Maintain accurate electronic files, databases, spreadsheets, SharePoint sites, libraries, forms, mailing lists, and security permissions
- Conduct research and respond to information requests
- Ensure board and committee operations comply with governance best practices and regulatory requirements
- Manage the Governance team inbox and organize emails for recordkeeping
- Coordinate signatures and mailing of sensitive documents
- Create checklists, policies, and procedures for team processes
- Track invoices and expense reports in Concur
- Support shareholder recordkeeping and lifecycle processes
- Support subsidiary regulatory compliance, annual reports, meetings, director/officer onboarding and offboarding, and compliance filings across the US, EMEA, and APAC
- Draft and review routine entity governance documents
- Coordinate with local offices, counsel, and service providers on subsidiary governance matters
- Build and maintain the entity management system, including document filing, data entry, minute book compliance, configuration, reviews, and audits
- Respond to regulatory, audit, vendor, and internal information requests while maintaining process trackers
- Manage timelines and calendaring
- Perform other duties supporting Governance team goals
Requirements
What you’ll need- 8+ years of experience, preferably in a global organization, with strong knowledge of board administration
- Bachelor’s Degree
- Paralegal certificate
- Exceptional attention to detail and accuracy
- Exceptional organizational skills and ability to manage competing priorities while meeting deadlines
- Resourceful, tech-forward, and adaptable
- Excellent written and verbal communication skills
- Ability to work independently and contribute constructively in a team environment
- Experience handling confidential and sensitive records, communications, and organizational information
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro
- Experience with SharePoint and Microsoft 365
- Experience managing small- to mid-size projects
- Preferred: experience with subsidiary data management
- Preferred: experience with entity management software
Benefits
Comp & perks- Medical, Dental and Vision coverage for employees, dependents, and domestic partners
- Employee Assistance Program (EAP)
- 401(k) Plan with company matching and profit-sharing contributions
- Discretionary Bonus Program
- Flexible Spending Accounts (FSA)
- Paid Time Off (PTO); full-time employees accrue 15 days per year
- Minimum of 10 paid holidays per year
- Family Building Benefits, including adoption and fertility assistance
- 11 weeks of paid parental leave for eligible employees
- Life Insurance & AD&D; 100% of premiums covered by Milliman
- Fully paid Short-Term and Long-Term Disability
- Remote work arrangement
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document DraftingData EntryInvoice TrackingRegulatory ComplianceEntity GovernanceResearch SkillsMeeting CoordinationFile ManagementPolicy CreationConfidential Record Handling
Soft Skills
Organizational SkillsCommunication SkillsAdaptabilityIndependenceTeam Collaboration
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdobe Acrobat ProSharePointMicrosoft 365ConcurEntity Management Software
Certifications & Qualifications
Bachelor’s DegreeParalegal Certificate
Industry Keywords
Governance Best PracticesBoard Meeting ProcessesSubsidiary Data ManagementCompliance FilingsGlobal Organization Experience