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Sword GroupCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing engineering documentation, including document control processes, metadata management, and quality assurance. Proficient in administering Electronic Document Management Systems and coordinating multidisciplinary teams to ensure compliance and accuracy in engineering records.
Highest-signal resume keywords
Document Control ManagementElectronic Document Management Systems (EDMS)Engineering Documentation ReviewMetadata ManagementStakeholder Management
About the role
Key responsibilities & impact- Manage the receipt, registration, distribution, review, approval and archiving of engineering documentation
- Maintain Master Document Registers, including document numbering, revision control and metadata management
- Administer Electronic Document Management Systems, including user access, permissions and document workflows
- Maintain and improve engineering Master Tag Registers
- Support Management of Change processes involving engineering documentation, equipment tags and asset information
- Coordinate engineering drawing updates, red-line mark-ups and as-built documentation
- Act as a key contact for contractors and vendors regarding document control and information management requirements
- Perform quality checks and audits of engineering documentation, contractor deliverables and technical data
- Support project closeout, final documentation reviews, handover and archiving
- Provide system support and training to engineering teams, project personnel and contractors
- Produce reports and monitor KPIs for document status, outstanding deliverables and engineering data quality
- Identify opportunities to improve document control, information governance and engineering data management practices
Requirements
What you’ll need- Proven experience in a senior document control, engineering information management or engineering data management role
- Previous experience within oil and gas, energy, engineering or industrial environments
- Strong working knowledge of engineering documentation, technical drawings and document control processes
- Experience administering EDMS platforms and managing document review and approval workflows
- Good understanding of document numbering, revision control, metadata management and information governance
- Experience coordinating engineering documentation with multidisciplinary teams, contractors and vendors
- Strong attention to detail, with the ability to maintain accurate, consistent and compliant engineering records
- Excellent communication, organisation and stakeholder management skills
- Ability to manage competing priorities and work effectively across operational and project environments
- Experience with Omega PIMS, ProArc, Assai or similar engineering document management systems (desirable)
- Knowledge of engineering Master Tag Registers, equipment data and asset information management (desirable)
- Familiarity with SAP, SafeEx or other operational information systems (desirable)
- Understanding of Management of Change (MOC) processes and engineering as-built documentation (desirable)
- Experience supporting digital twin initiatives or engineering information improvement projects (desirable)
- Knowledge of records management, information governance and regulatory compliance requirements (desirable)
Benefits
Comp & perks- Personalised Career Development: development plan customised to goals and aspirations, with learning and development opportunities
- Flexible working arrangements
- Generous annual leave allowance
- Enhanced family friendly benefits
- Pension scheme
- Access to private health schemes
- Well-being schemes
- Insurance schemes
- Inclusive and equal opportunities workplace
- Support with accessibility adjustments during the hiring process
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Engineering DocumentationDocument Control ProcessesRevision ControlQuality ChecksEngineering Master Tag RegistersManagement of Change (MOC)Technical DrawingsDocument NumberingInformation GovernanceKPI Monitoring
Soft Skills
Attention to DetailCommunicationOrganisationStakeholder ManagementAbility to Manage Competing Priorities
Tools & Technologies
Omega PIMSProArcAssaiSAPSafeEx
Industry Keywords
Oil and GasEnergyEngineeringIndustrial EnvironmentsRecords ManagementRegulatory Compliance