Accounts Payable

• Process high-volume accounts payable transactions, including PO and non-PO invoices, through validation, reconciliation, exception handling, and discrepancy resolution
• Review invoices for approvals, coding, tax treatment, documentation, and policy compliance
• Respond to vendor inquiries about invoice status, payment status, and account discrepancies
• Prepare payment proposals, review exceptions, and execute scheduled supplier payment runs
• Support month-end close activities, including AP accruals, reconciliations, and reporting
• Analyze AP activity using aging reports and vendor statement reconciliations
• Create and maintain vendor master data in SAP according to policies and internal controls
• Validate supplier legal, banking, tax, and payment-term information
• Perform due diligence and verification for new vendor records and changes
• Maintain segregation of duties and approval controls over vendor data
• Identify and escalate duplicate or fraudulent vendor records
• Identify, escalate, and resolve AP issues to reduce processing delays and business disruption
• Partner with internal stakeholders and vendors to resolve issues and support reliable financial reporting

Accounts Payable Analyst

• Manage full-cycle accounts payable activities, including invoice processing, payment processing, and vendor management
• Process vendor invoices accurately and ensure timely payment according to company policies, payment terms, and internal controls
• Complete weekly payment runs and reconcile invoices using knowledge of expense accounts and departments
• Analyze invoices, payment requests, and supporting documentation for accuracy, compliance, and authorization
• Resolve discrepancies and recommend corrective actions
• Process and code employee expense reports and audit transactions for policy alignment
• Process company credit card transactions with appropriate documentation and general ledger coding
• Monitor accounts payable mailboxes and route, track, and resolve inquiries
• Generate weekly accounts payable status reports
• Collaborate with onsite and offshore accounts payable team members
• Support W-9 collection, sales tax compliance, and year-end 1099 issuance
• Participate in special projects and other assigned duties
• Participate in month-end close for multiple business units
• Prepare accounts payable journal entries, ensure accurate general ledger coding, and support monthly close

Senior Accounts Payable Specialist

• Manage full-cycle accounts payable activities, including invoice processing, payment processing, and vendor management.
• Process vendor invoices accurately and ensure timely payment according to company policies, payment terms, and internal controls.
• Complete weekly payment runs and reconcile invoices using knowledge of expense accounts and departments.
• Analyze invoices, payment requests, and supporting documentation for accuracy, compliance, and authorization.
• Resolve discrepancies and recommend corrective actions.
• Process and code employee expense reports and audit transactions against company policies.
• Process company credit card transactions with appropriate documentation and general ledger coding.
• Monitor accounts payable mailboxes and route, track, and resolve inquiries.
• Generate weekly accounts payable status reports.
• Support and collaborate with onsite and offshore accounts payable team members.
• Support W-9 collection, sales tax compliance, and year-end 1099 issuance.
• Participate in special projects and other assigned duties.
• Participate in month-end close for multiple business units.
• Prepare accounts payable journal entries, ensure accurate general ledger coding, and support the monthly close process.

• Process invoices and purchase orders to ensure accurate and timely vendor payments
• Enter accounts payable transactions into the AP system and verify invoices according to agency policies, procedures, and Delegation of Authority requirements
• Review and approve budgets for purchase order requests submitted through Precoro, employee seminars, conferences, agency sponsorships, and business expense forms
• Process daily wire transfers and lead the weekly check run
• Generate the pre-check register and submit it to the Accounting Manager for review and approval
• Maintain required electronic supporting documentation
• Serve as a primary point of contact for vendor inquiries
• Reconcile vendor statements and resolve billing disputes and discrepancies
• Assist with account reconciliations and AP aging monitoring
• Communicate with internal departments to resolve issues and ensure timely, accurate processing
• Support monthly accounts payable close activities, including AP accrual imports, reconciliations, and reporting
• Support internal and external audits, including year-end accounts payable audits
• Gather W-9 information and assist with preparing and issuing 1099s
• Participate in accounts payable automation and process improvement initiatives
• Assist with training department staff on AP processes and procedures
• Perform other related duties as assigned

Senior Accounts Payable Coordinator

• Manage the AP inbox and process incoming invoices and requests
• Serve as a primary point of contact for vendors and internal teams
• Review, enter, classify, and code vendor invoices in Zip and NetSuite
• Ensure complete documentation, appropriate approvals, and purchase order matching
• Prepare payment batches for review and approval and monitor payment deadlines
• Support vendor onboarding and maintain accurate vendor records
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues
• Review employee expenses and corporate card transactions in Ramp
• Reconcile AP activity and balances with the general ledger
• Support month-end close by identifying unrecorded invoices and potential accruals
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation
• Follow approval and payment controls, including verification procedures for vendor banking changes
• Maintain organized records and provide AP documentation for internal reviews and external audits
• Support system updates, workflow improvements, and projects affecting procurement, expenses, accounts payable, and FP&A
• Report to the Procurement Manager and partner with Accounting and teams across Alchemy

Accounts Payable Specialist

• Run the weekly fee-refund upload for won or ineligible IDR cases, matching remit amounts against received bricks and escalating discrepancies to Finance
• Serve as the primary contact for Client Success refund inquiries, tracking missing or delayed refunds using Metabase and the dispute status tool
• Build and maintain relationships with Independent Dispute Resolution Entities to expedite outstanding refunds owed to practices
• Drive communications between Client Success, IDREs, Business Operations, and Accounting
• Establish and drive new processes to meet evolving business and customer needs
• Maintain and improve Payor Compliance SOPs as workflows evolve
• Identify patterns in payment and refund exceptions that indicate systemic issues and escalate them
• Identify platform errors where lost disputes are marked as wins and escalate them to Engineering with supporting evidence
• Reconcile payments and refunds, identify structural payment blockers, and support payment processing through the manual intervention queue

• Solve problems within AP systems
• Record day-to-day accounts payable transactions, reconciliations, systems, and reports
• Resolve errors, notify appropriate personnel, research routine issues, and recommend improvements
• Provide timely and professional customer service by phone, instant message, and email
• Take ownership and accountability for assigned tasks
• Manage workload to meet deadlines and department goals
• Apply Intermountain Health policies and procedures
• Perform other duties as assigned

Accounts Payables Specialist

• Follow established accounts payable standard operating procedures for audit compliance and continuity
• Process high-priority requests, mass invoice uploads into ERP, summary billing, consolidated vendor invoices, and PO-based IT invoices
• Oversee the release of checks twice daily
• Manage and resolve vendor dispute cases
• Execute check stops and voids and research possible fraudulent activities
• Manage shared inboxes and process inquiries and invoices
• Support managed services business partners and resolve processing issues
• Conduct quality audits as necessary
• Perform statement reconciliations for critical vendors
• Provide backup support for lead tasks
• Perform other duties assigned by the supervisor
• Maintain professional communication with internal stakeholders, markets, departments, and vendors

• Support the PO Follow Up group for General Motors
• Analyze open purchase orders and identify outstanding items requiring resolution
• Coordinate with plants, suppliers, requestors, and buyers to resolve and close open POs
• Research and resolve discrepancies related to purchase orders, invoices, receipts, and payments
• Follow up on outstanding purchase orders and ensure timely resolution of open items
• Review accounts payable transactions for accuracy, completeness, and compliance with established procedures
• Communicate with internal departments, suppliers, and other stakeholders regarding invoice and PO-related issues
• Maintain accurate records and documentation related to purchase orders and accounts payable activities
• Assist with reconciliation and resolution of discrepancies between purchase orders, receipts, and invoices
• Prepare reports and perform audits to ensure data accuracy and timely resolution of outstanding items
• Monitor assigned workload and follow up on aging or unresolved items
• Maintain confidentiality of company, supplier, and financial information
• Maintain a high level of accuracy, professionalism, and customer service

Accounts Payable Associate IV

• Process and verify invoices, expense reports, and payment requests in accordance with company policies
• Match purchase orders, invoices, and payment vouchers to ensure accuracy and completeness
• Maintain organized and up-to-date accounts payable records and documentation
• Assist with reconciling vendor statements and resolving discrepancies
• Support month-end and year-end closing activities related to accounts payable
• Communicate professionally with vendors and internal teams to address payment inquiries
• Assist with data entry and maintaining the accounts payable system
• Contribute to process improvements and compliance with company financial controls

Accounts Payable jobs in United States

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