Administration

• Support and enhance the gold layer of a Data Lake
• Model data using SQL and Python, creating tables to meet analytical needs
• Version queries and scripts, conducting code reviews to ensure quality and consistency
• Collaborate on defining and implementing best practices for governance, naming conventions, and documentation
• Structure and document data layers in a sustainable and organized manner
• Engage with business units and data teams to understand needs and propose analytical solutions

Data Administrator, Data Lake

• Support occupational health and safety routines in coordination with HR and/or the Occupational Health and Safety Department (SESMT)
• Monitor the scheduling of occupational health examinations, training sessions, campaigns, document controls, PPE distribution, and action plans
• Monitor daily facilities operations and check the condition of cleaning services, reception, pantry, utilities, and access controls
• Open and track preventive and corrective maintenance requests, update deadlines, and support communication with service providers and suppliers
• Assist the manager with company vehicle fleet controls
• Support corporate travel and travel arrangements for expatriate executives, including quotes, reservations, itineraries, changes, and cancellations
• Support the organization and execution of internal corporate events and internal communications initiatives
• Control inventory and support the purchase of office supplies and consumables
• Prepare quotation requests, purchase requisitions, and purchase orders; perform initial checks of invoices and documentation
• Update contract, payment, and budget controls for manager validation
• Organize and update documents, records, licenses, certificates, checklists, and supporting evidence
• Flag upcoming deadlines and outstanding items related to facilities, health and safety, travel, and events
• Support the organization, communication, and execution of the annual prevention calendar, including campaigns, training, inspections, Workplace Safety Week (SIPAT), and emergency drills
• Update spreadsheets and basic KPIs covering expenses, service requests, deadlines, maintenance, travel, events, and health and safety initiatives
• Support employee experience and internal communications initiatives
• Prepare announcements and basic content for review
• Provide administrative support to expatriate executives with schedules, meetings, travel, documents, and routing of requests
• Manage office facilities and maintenance, monitoring preventive and corrective needs and relationships with suppliers
• Monitor office repairs, improvements, and refurbishment projects
• Ensure the preservation, organization, and proper functioning of workspaces
• Manage and control the company’s asset inventory, keeping records up to date and supporting the identification, movement, and control of company assets

Junior Administrative Analyst – Facilities and General Administration

• Manage and support sales administration processes, ensuring the critical review of orders, system entries, billing, and support for the sales team
• Support the Inside and Field Sales teams with administrative and post-sales processes
• Conduct critical analyses of KPIs and processes, identifying opportunities for improvement
• Monitor sales orders and billing processes, ensuring compliance with agreed deadlines
• Support Sales Managers in preparing and monitoring forecasts, results, and management reports
• Control and monitor tools and equipment received by the department
• Provide support for the systems used by the department, contributing to issue resolution and process improvements
• Develop and enhance controls, KPIs, and tools to support decision-making
• Focus on compliance, operational efficiency, meeting deadlines, and customer satisfaction

Sales Administration Analyst – Exclusive Opportunity for Persons with Disabilities

• Draft contracts, and review and update contractual drafts and templates;
• Analyze complex customer and supplier contracts;
• Lead legal negotiations related to contractual clauses, risks, liabilities, limitations of liability, and confidentiality;
• Provide legal and technical support;
• Collaborate to meet the department’s deadlines and address its demands.

Senior Contract Administration Analyst

• Provide ongoing administrative support to the Engineering and Implementation teams
• Centrally monitor physical implementation, staffing, and engineering KPIs relevant to the department
• Monitor implementation KPIs overall
• Organize, triage, catalog, and formally review engineering documentation
• Standardize documentation received from and sent to clients or internal departments
• Support the monitoring and control of work schedules in coordination with managers
• Liaise directly with Corporate HR, providing data and supporting the resolution of matters related to vacation, time off, hiring, reimbursements, and benefits
• Provide logistical and administrative support to geographically dispersed field operations
• Provide direct support to management by consolidating information for strategic decisions regarding costs, staffing, and vehicle fleets
• Prepare and control administrative documentation and processes
• Serve as the primary point of control for documentation related to ISO standards

Project Administration Analyst

• Manage the scheduling of training for airplane and helicopter pilots following the aircraft sales process
• Monitor pilots’ progress and ensure that courses are completed within established deadlines
• Organize documents, collect information, and communicate with different departments across the company
• Assist with customer service by supporting customers throughout the sales process and ensuring their needs are properly addressed
• Maintain ongoing contact with the factory and Training Center, communicating in English

Aviation Contract Administration Intern

• Manage the onboarding process for new employees, ensuring compliance with deadlines and legal requirements
• Review and validate onboarding documentation
• Enter new-hire information and update employee records in corporate systems
• Track pending items and collaborate with the relevant departments to complete processes
• Provide support to employees, internal departments, and candidates regarding onboarding and personnel-record processes

Personnel Administration Analyst – Mid-Level

• Support internal and external sales teams through corporate communication channels
• Enter, track, and update orders
• Monitor deadlines, cutoff dates, and customer-related requests
• Ensure requests are followed through to completion
• Follow up on activities and ensure established deadlines are met
• Liaise with different company departments to ensure smooth processes
• Support the organization of the department’s administrative and sales routines
• Work in a dynamic operation in the Barueri, São Paulo area, supporting sales operations and contributing to process efficiency

Sales Administration Assistant – Affirmative Action Position for Persons with Disabilities

• Receive and review candidates’ documentation for onboarding
• Schedule pre-employment medical examinations
• Enter new employees’ information into the payroll system
• Track deadlines and ensure that all stages of the process are completed correctly

Personal Administration Assistant – Onboarding

• Monitor and optimize sales process workflows, ensuring efficiency and compliance with established standards
• Manage contracts and transaction documents for the purchase and sale of land plots, ensuring compliance with legislation and internal policies
• Facilitate communication between teams by providing administrative support to the sales team and its clients
• Administer CRM tools and management systems, ensuring the integrity and accuracy of customer and sales data
• Monitor payment terms, financing, and negotiations, supporting the definition and control of sales conditions