Administration

• Communicate regularly and directly with the accounts team and property managers
• Work closely with the accounts team for a portfolio of clients and property management teams
• Build and maintain professional relationships across the business
• Process a high volume of financial data on behalf of clients
• Support Assistant Client Accountants and Client Accountants
• Ensure tasks are completed on time and meet internal and client KPIs
• Update control spreadsheets
• Raise periodic and ad hoc charges
• Receipt income received into the bank
• Perform bank reconciliations
• Prepare and transfer rental income to clients
• Perform other duties supporting the smooth running of the accounting department

Service Charge Administrator – 12 Month FTC

• Coordinate organisational calendars, meetings, activities and events
• Manage electronic document signing processes
• Support business compliance activities
• Arrange business travel and manage itineraries
• Process expense claims
• Provide administrative support across Finance, Marketing and other business functions
• Maintain records, policies, certifications and business information for accuracy and compliance
• Collaborate with colleagues across Resourcing, Finance, Marketing and wider business functions

Office Administrator, Part-Time

• Provide comprehensive administrative support to the Commercial Team, including document preparation, data entry, record keeping and reporting
• Support supplier and customer onboarding, including vendor registrations, KYC checks and maintenance of approved-vendor and customer records
• Assist with contract administration, including maintaining contract records and monitoring relevant dates, renewals and actions
• Maintain and update commercial records, databases and CRM systems
• Support the preparation of bids, tenders, proposals and project documentation
• Liaise with internal departments, customer suppliers and other external stakeholders to ensure timely and accurate communication
• Provide administrative support to the business development, marketing and legal functions as required
• Report to the Commercial Manager

Commercial Administrator

• Manage a high-traffic inbox
• Register new interest in acquisition opportunities and communicate this interest across the business
• Perform data entry via the in-house CRM system
• Liaise with interested parties to obtain information regarding funding capability
• Communicate with clients regarding interest received for their businesses
• Release confidential documents to potential acquirers

Research Administrator

• Support the maintenance of the global LMS, including system configuration, user data, training content, assignments, reporting, and user access levels
• Serve as a main point of contact for countries seeking digital learning and ad hoc L&D support
• Advise managers across the organisation on best-practice LMS structure
• Collaborate on the creation of learning pathways
• Support the Group End To End Talent Team in delivering the L&D strategy through technology
• Work with stakeholders to produce monthly and annual training reports
• Resolve tickets quickly and aim to resolve them on the first attempt
• Keep the L&D community updated on system information and new functionality
• Complete regular processes accurately and on time
• Maintain accurate user data to enable reporting and insight
• Configure systems according to Group or local team requirements, governance, and regulations such as SOx or GDPR

LMS Administrator

• Manage and distribute inbound post in a timely manner
• Monitor and respond to the company information mailbox
• Take card payments securely over the telephone
• Assist with customer and patient enquiries
• Support daily operational activities, including Embassy and ICON processes
• Contact self-pay patients regarding outstanding balances
• Scan, file, shred, and maintain documentation
• Provide general administrative and office support
• Route calls and enquiries to appropriate account managers and colleagues
• Provide administrative support to the Payments team
• Process payments and correspondence
• Support patients and customers as a first point of contact
• Help maintain smooth day-to-day team operations

Payments Team Administrator

• Provide administrative support to the SEND Reforms Programme
• Arrange meetings and maintain programme records and governance logs
• Produce reports and communications as required
• Work closely with internal and external colleagues
• Support programme delivery, governance, performance, communications and business support across the SEND Reform Programme
• Coordinate work across education, health, social care and partner organisations

Senior Administrator – SEND Reforms

• Edit PowerPoint presentations, including animations, films, photos, formatting, tables, notes and accompanying documents
• Draft, edit, format and proofread documents, forms, notes and guidance for external and internal use
• Ensure documentation is consistent in style and format according to RMT branding guidance
• Apply updates consistently to all relevant PowerPoints and documents
• Compile information from emails and documents into one place
• Carry out general administrative tasks
• Coordinate training resources and liaise with external suppliers
• Arrange design and printing of workbooks
• Order materials from Oxford University Press and track stock at the warehouse and headquarters
• Coordinate and manage new trainer resources and returned resources from leaving trainers
• Arrange half-termly distribution of resources to trainers
• Support administration for team meetings and conferences
• Set up and arrange dates for team, leadership and training meetings
• Set up and arrange induction periods for newly recruited trainers
• Read and analyse training evaluations
• Add updates to the Internal homepage, including half-termly cleanup of Training and School Portal sections
• Create internal and external surveys using Microsoft Forms
• Organise internal systems logically and archive older content
• Undertake other reasonable work requested by the Project Manager and/or CEO/Directors

Training Development Administrator

• Lead and manage a team of specialist Pension Leads
• Provide expert technical guidance across TPS and LGPS administration
• Plan, coordinate and monitor multiple project workstreams
• Manage risks, dependencies and delivery milestones
• Report progress, outcomes and performance to senior stakeholders
• Drive process improvement, operational efficiency and service resilience
• Ensure compliance with pension legislation, scheme regulations and organisational policies
• Collaborate with payroll, pensions, HR, finance, systems support and external pension providers
• Support development of sustainable processes, controls and operational procedures

Pensions Administration Assistant Manager

• Own the day-to-day administration, configuration, and continuous improvement of the CLM platform as the primary business owner
• Design, build, and maintain CLM workflows, intake forms, contract workflows, approval flows, and escalation paths
• Configure and maintain dashboards, reports, and KPIs covering contract status, risk exposure, cycle times, and obligations
• Coordinate user access, roles, permissions, and onboarding for Contract Management tools
• Develop, maintain, and enhance AI-enabled playbooks, clause guidance, and fallback positions with Commercial Operations and Legal
• Implement and manage obligation tracking, alerts, and post-signature compliance monitoring
• Maintain an accurate, complete, and auditable contract repository and database
• Support compliance with Contract Management processes for GRPS contracts
• Act as the first point of contact for CLM system issues, enhancements, and change requests
• Coordinate with IT and vendors as needed
• Support continuous improvement projects

Administration jobs in United Kingdom