Administrative Assistant

• Meet the administrative needs of the executive and assigned organization
• Compose and prepare advanced business presentation documents and spreadsheets
• Assist with special projects, conduct research, compile data and maintain records
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for executive consideration and approval
• Answer telephone calls, provide information, direct calls or take messages concerning department matters
• Schedule and maintain calendars of appointments and meetings, including securing meeting rooms and preparing agendas
• Anticipate and prepare materials for conferences, correspondence, appointments, meetings and telephone calls
• Coordinate and secure executive travel arrangements and prepare itineraries
• Coordinate and prepare expense reports
• Attend meetings, record minutes and prepare them for distribution
• Establish and file documents, records and reports
• Maintain high-level knowledge of department activities
• Prepare responses to correspondence containing routine inquiries
• Perform other job duties as requested

Administrative Assistant III

• Meet the administrative needs of executives and the assigned Finance organization
• Compose and prepare advanced business presentation documents and spreadsheets
• Assist with special projects, conduct research, compile data, and maintain records
• Compose correspondence related to administrative matters and general office policies for executive approval
• Gather and prepare reports for executive consideration and approval
• Answer telephone calls, provide information, direct calls, or take department-related messages
• Schedule and maintain calendars of appointments and meetings, secure meeting rooms, and prepare agendas
• Anticipate and prepare materials for conferences, correspondence, appointments, meetings, and telephone calls
• Coordinate and secure executive travel arrangements and prepare itineraries
• Coordinate and prepare expense reports
• Attend meetings, record minutes, and prepare them for distribution
• Establish and file documents, records, and reports
• Maintain high-level knowledge of department activities
• Prepare responses to correspondence containing routine inquiries
• Perform other job duties as requested

• Schedule and coordinate conferences, meetings, interviews, and appointments
• Resolve scheduling conflicts and anticipate scheduling problems
• Coordinate conference calls, teleconferences, and video conferences
• Perform advanced library searches using electronic resources
• Coordinate physical moves and work with outside vendors
• Plan and oversee special events, programs, conferences, and symposiums
• Set up, operate, and maintain office equipment
• Research information and respond to requests
• Serve as a resource on department policies and processes
• Troubleshoot problems and propose solutions
• Use software applications to create and edit workbooks, documents, and presentations
• Organize departmental information and produce database queries
• Review data to identify variances
• Produce notes, documents, and communications
• Transcribe medical dictation
• Take meeting minutes and format them for final review
• Compose and edit correspondence, reports, and proposals
• Review, prepare, and submit grant materials
• Type, format, and submit scientific manuscripts and journal reviews
• Provide manuscript and reference support
• Process payroll information and liaise with payroll
• Compile departmental budget and expense-tracking information
• Assist with HR forms and account reconciliation
• Validate submitted information and resolve discrepancies
• Liaise with Human Resources Management Services to facilitate personnel processes
• Coordinate work with internal and external constituents

Administrative Assistant – ENT

• Lead the office in all office operations in support of the doctors
• Provide superior patient service with compassion and care
• Hire, develop, manage, and retain office staff
• Consult with patients on treatment options provided by the clinical team
• Verify insurance payment and collection while ensuring high quality of care
• Review monthly business results and manage profit and loss
• Align sales plans with business goals and create profitability strategies
• Prepare and lead daily huddles to optimize patient experience and business performance
• Perform additional tasks as required

Dental Office Manager – Float

• Lead the office in all office operations in support of the doctors
• Provide superior patient service with compassion and care
• Hire, develop, manage, and retain office staff
• Consult with patients on treatment options provided by the clinical team
• Verify insurance payment and collection
• Review monthly business results
• Manage profit and loss
• Align sales plans with business goals
• Create strategies to increase profitability
• Prepare and lead daily huddles
• Level-set expectations to optimize patient experience and business performance
• Float across offices in Sandusky, Mentor, Medina, Parma, New Philadelphia, Fremont, and Elyria, Ohio
• Complete additional tasks as required

Dental Office Manager

• Coordinate office supplies, mail, shipping, visitors, meeting spaces, vendors, and routine facility needs
• Arrange meetings, travel, and events; prepare correspondence and meeting materials; track action items and deadlines
• Serve as the administrative contact for GMS, the human resources and benefits provider
• Help employees route questions and complete required paperwork
• Coordinate onboarding and offboarding checklists, orientation schedules, equipment, and approved account access
• Prepare and format documents, update tracking spreadsheets, maintain electronic files, and follow confidentiality and document-control procedures
• Collect receipts, expense documentation, vendor information, and other supporting records for the finance team
• Provide sales coordination backup through customer meeting scheduling, CRM updates, proposal formatting, trade show logistics, and approved follow-up activities
• Document recurring tasks, identify practical process improvements, and use approved technology and AI tools efficiently
• Provide occasional scheduling, recordkeeping, or event-preparation support to affiliated organizations
• Manage recurring administrative tasks reliably, keep records and checklists current, and provide timely support to employees and leadership

• Provide day-to-day administrative support to plant leadership and team members
• Support employee onboarding activities and administrative processes as needed
• Order, track, and maintain office supplies, equipment, and other plant-related materials
• Coordinate with vendors and suppliers for office and administrative needs
• Coordinate internal meetings, training sessions, employee events, town hall meetings and leadership meetings
• Support execution of employee engagement and recognition events
• Organize logistics for customer visits, including meeting schedules, catering, travel arrangements, and facility preparations
• Prepare meeting materials, agendas, and presentation content
• Assist with tracking plant metrics, performance indicators, and administrative records
• Support the Plant Manager with scheduling meetings, calandar management, booking travel, expense reporting and general task management

• Read and route incoming mail to the appropriate individual
• Prepare outgoing mail and correspondence, including email, faxes, and overnight packages
• Prepare cash deposits where applicable
• Compose and type routine correspondence
• Answer, route, and screen telephone calls
• Greet walk-in traffic and scheduled visitors and escort them to the appropriate area or person
• Make copies of correspondence and other printed materials
• Order and maintain supplies
• Arrange office equipment maintenance
• Provide customer billing support and weekly statistics support
• Support Payroll with Time & Attendance by polling weekly punches and approved time-card edits
• Upload hours files to Payroll for processing
• Enter new employees into the time clock and advise of punch issues
• Coordinate with Corporate HR to ensure new-hire and employee-separation information is timely entered into Payroll, HR, and Time & Attendance systems
• Assist with benefit enrollment periods and distribution of communications
• Monitor uniform distribution and inventories
• Participate in related special projects and tasks

Facility Administrative Assistant

• Perform administrative tasks for assigned faculty, administrators, and programs supporting patient care, academic, and research missions
• Coordinate and maintain appointment calendars
• Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics
• Attend meetings and record, transcribe, and distribute minutes
• Make national and international travel and lodging arrangements
• Collect receipts, prepare requests, and track reimbursement of expenses
• Draft and prepare correspondence
• Prepare reports, tables, and presentation slides
• Assist with grant applications, manuscripts, and research reports
• Assist faculty with credentialing and promotion and tenure documents
• Update curricula vitae and track Continuing Medical Education documentation
• Answer phones and inquiries
• Serve as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Open, screen, and distribute mail
• Establish and maintain files
• Perform other duties as assigned

Administrative Assistant jobs in Ohio

Administrative Assistant III

Administrative Assistant III

Administrative Assistant – ENT

Dental Office Manager – Float

Dental Office Manager