Administrative Assistant

• Report to the Campus President
• Schedule and organize meetings, travel, conferences, and campus activities
• Establish, develop, maintain, and update filing systems
• Retrieve information from files as needed
• Sort and distribute mail
• Answer phones, take messages, and handle routine and non-routine questions
• Coordinate phone coverage with the Campus receptionist
• Type and design correspondence, memos, charts, tables, graphs, and business plans
• Proofread and edit documents for spelling, grammar, and layout
• Maintain confidential files and records
• Compile regular and special reports
• Supervise front-desk personnel, maintenance personnel, vendors, contractors, Wonderlic proctors, and security personnel as assigned
• Maintain, update, and distribute staff schedules, phone lists, and vendor lists
• Participate in graduation ceremonies as assigned
• Exercise discretion and independent judgment in assigned administrative areas
• Perform other duties and special projects as assigned
• Maintain professional working relationships with Campus personnel
• Perform the job on site when required; work remotely when onsite work is not required

Campus Administrative Coordinator

• Schedule and organize meetings, travel, conferences, and activities for the Campus President and Campus
• Establish, develop, maintain, and update filing systems
• Retrieve information from files as needed
• Sort and distribute mail
• Answer phones, take messages, and handle routine and non-routine questions
• Coordinate phone coverage with the Campus receptionist
• Type and design correspondence, memos, charts, tables, graphs, and business plans
• Proofread and edit documents for spelling, grammar, and layout
• Maintain confidential files and records
• Compile regular and special reports
• Supervise front-desk personnel, maintenance personnel, vendors, contractors, Wonderlic proctors, and security personnel as assigned
• Maintain, update, and distribute staff schedules, phone lists, and vendor lists
• Participate in graduation ceremonies as assigned
• Perform other duties and special projects as assigned
• Perform the job onsite when required; work remotely when onsite work is not required

• Plan and arrange travel itineraries
• Process expenses and manage schedules
• Arrange external and internal events
• Organize meetings and schedule meeting facilities
• Handle resulting follow-up activities
• Communicate with leadership, team members, and other departments
• Ensure proper, efficient, and accurate use of processes

• Oversee and manage Project Workflows supporting the Aqua Texas Engineering Team under the direction of the Manager, Capital Projects.
• Perform administrative activities for the Texas Engineering Department using multiple applications and software programs.
• Organize and maintain departmental files and records, including project records.
• Compile project contracts and change orders with supporting documentation and route them via DocuSign for authorization.
• Generate purchase orders using the SAP system.
• Track project budgets and maintain records and documentation for assigned projects.
• Assist with departmental budgetary data and prepare standard and custom reports.
• Process project invoices and route them for approval.
• Provide information and help resolve issues or complaints from contractors, external consultants, internal team members, and others.
• Provide clerical support, including coordinating mail delivery and preparing correspondence.
• Assist customers with billing and service-related questions.
• Maintain confidentiality of customer and employee information.
• Perform other related administrative tasks as directed.

• Provide administrative support by handling information requests
• Prepare correspondence
• Receive visitors and provide information about organizational activities, departments, offices, and employees
• Schedule meetings and answer the main phone
• Answer inquiries and obtain information for customers, visitors, and other interested parties
• File correspondence, invoices, and other records; locate and remove files when requested
• Handle MCC invoicing, customer credits, and interdepartmental invoice requests
• Record customer interactions, transactions, inquiries, complaints, comments, and actions taken
• Prepare and deliver incoming invoices for managers' approval
• Execute end-of-month closing
• Track open Sales/Purchase orders daily via reporting and distribute them to SPAs
• Handle integration errors and communicate with Accounting when needed

Administrative Assistant, Spare Parts

• Provide administrative and clerical support to a sales team during the busiest time of year
• Create spreadsheets using Microsoft Excel
• Support the quoting team with proposal creation
• Enter customer information into company systems
• Direct calls and respond to inquiries
• Schedule appointments
• Work on assigned projects
• Collaborate with the team using video and screen-sharing technology on work-from-home days

Sales Administrative Assistant – Temporary

• Provide administrative and clerical support to a sales team during the busiest time of year
• Create spreadsheets using Microsoft Excel
• Support the quoting team with proposal creation
• Enter customer information into company systems
• Direct calls and respond to inquiries
• Schedule appointments
• Work on projects as assigned

Sales Administrative Assistant, Temporary

• Support leadership team members as an Executive Assistant
• Coordinate complicated calendars
• Prepare documents for meetings
• Make travel arrangements using Concur
• Contribute to ad hoc projects
• Create backup plans and alternative options for unforeseen circumstances
• Communicate priorities and maintain visibility across responsibilities

Administrative Assistant III

• Oversee day-to-day remote tax preparation operations
• Prepare and/or review individual federal and state income tax returns
• Support tax preparers with workflow and operational questions
• Monitor return accuracy, documentation, and completion
• Maintain secure and confidential taxpayer information
• Follow IRS due diligence and electronic filing requirements
• Communicate professionally with clients and tax preparers
• Maintain organized client and tax preparation records
• Assist with developing and maintaining client relationships
• Participate in required operational and compliance training
• Ensure filing deadlines and internal procedures are followed
• Build, manage, and grow a personal tax business and client portfolio
• Develop strategies to attract new clients and increase tax return volume
• Recruit, build, and lead a team of tax preparers
• Manage daily business operations and client workflow
• Monitor submitted returns and funded return activity
• Promote accurate and ethical tax preparation practices
• Deliver customer service and educate clients throughout the tax preparation process
• Use provided tools, training, and resources to develop as a tax professional, leader, and business owner

Tax Office Manager

• Monitor team email queues, answer incoming calls, and respond to general benefits questions
• Learn basic medical plan details to provide general guidance and route questions appropriately
• Track open requests and follow up to ensure inquiries are addressed promptly
• Escalate complex questions or issues to senior Benefits leadership
• Assist with basic reporting, update communication guides, and maintain tracking logs
• Provide general administrative support to the Benefits team
• Work 3 days in the office and 2 days remotely each week after the initial 90-day period
• Work Monday through Friday in the office during the first 90-day probationary period

Administrative Assistant jobs in Texas

Campus Administrative Coordinator

Campus Administrative Coordinator