Administrative Assistant

• Provide highly confidential and operational support to the Chief Human Resources Officer and People Services leadership team
• Manage and maintain the CHRO’s calendar, including meetings, travel arrangements, leadership events, and strategic planning sessions
• Coordinate meeting logistics, prepare agendas, gather supporting materials, document action items, and track follow-up activities
• Screen, prioritize, and manage communications on behalf of the CHRO
• Organize and maintain confidential files, correspondence, personnel information, and executive records
• Draft, review, edit, and format executive communications, presentations, reports, and correspondence
• Support People Services initiatives through project activities, deadline tracking, project information maintenance, and deliverable monitoring
• Facilitate communication among People Services leaders, cross-functional partners, and external stakeholders
• Prepare reports, dashboards, presentations, and meeting materials using HR and business system data
• Coordinate department meetings, leadership retreats, employee events, and organizational activities
• Assist with budget tracking, purchase requests, expense reporting, and invoice processing
• Handle sensitive employee, organizational, compensation, and workforce information with strict confidentiality
• Maintain leadership meeting records, distribute materials, and track follow-up actions
• Ensure compliance with policies, procedures, and records management requirements
• Maintain accurate documentation and retention of People Services records and executive files
• Serve as a primary point of contact for internal and external stakeholders interacting with the CHRO’s office
• Provide administrative support to additional People Services leaders as assigned
• Perform other duties and special projects as assigned

Executive Administrative Assistant – People Services

• Report to the Campus President
• Schedule and organize meetings, travel, conferences, and campus activities
• Establish, develop, maintain, and update filing systems
• Retrieve information from files as needed
• Sort and distribute mail
• Answer phones, take messages, and handle routine and non-routine questions
• Coordinate phone coverage with the Campus receptionist
• Type and design correspondence, memos, charts, tables, graphs, and business plans
• Proofread and edit documents for spelling, grammar, and layout
• Maintain confidential files and records
• Compile regular and special reports
• Supervise front-desk personnel, maintenance personnel, vendors, contractors, Wonderlic proctors, and security personnel as assigned
• Maintain, update, and distribute staff schedules, phone lists, and vendor lists
• Participate in graduation ceremonies as assigned
• Exercise discretion and independent judgment in assigned administrative areas
• Perform other duties and special projects as assigned
• Maintain professional working relationships with Campus personnel
• Perform the job on site when required; work remotely when onsite work is not required

Campus Administrative Coordinator

• Schedule and organize meetings, travel, conferences, and activities for the Campus President and Campus
• Establish, develop, maintain, and update filing systems
• Retrieve information from files as needed
• Sort and distribute mail
• Answer phones, take messages, and handle routine and non-routine questions
• Coordinate phone coverage with the Campus receptionist
• Type and design correspondence, memos, charts, tables, graphs, and business plans
• Proofread and edit documents for spelling, grammar, and layout
• Maintain confidential files and records
• Compile regular and special reports
• Supervise front-desk personnel, maintenance personnel, vendors, contractors, Wonderlic proctors, and security personnel as assigned
• Maintain, update, and distribute staff schedules, phone lists, and vendor lists
• Participate in graduation ceremonies as assigned
• Perform other duties and special projects as assigned
• Perform the job onsite when required; work remotely when onsite work is not required

• Answer incoming phone lines, including the department 800 number
• Handle inquiries on missing/overage items
• Input manual claims into CMS
• Review and respond to incoming customer, agent, and other emails
• Open, review, sort, and distribute incoming department postal mail
• Review and approve incoming repair firm invoices
• Handle daily allocation of claim closings and other requests

Administrative Coordinator

• Provide a professional, caring, and supportive outward face for the company
• Handle standard clerical front office tasks
• Ensure patients have a smooth experience along their recovery journey
• Answer phones
• Complete and file paperwork
• Conduct patient intakes
• Schedule patients
• Enter data into electronic health records
• Work with patients from across the state

• Coordinate end-to-end credentialing and privileging for medical staff members and advanced practice providers
• Ensure applications and supporting documentation are complete, accurate, and processed on time
• Maintain secure, accurate, and audit-ready provider records
• Validate data, resolve discrepancies, and support archival, reporting, and data-quality activities
• Prepare credentialing materials for Medical Staff committees
• Document committee actions and coordinate follow-up according to Medical Staff Bylaws, policies, and governance processes
• Apply accreditation, regulatory, and organizational requirements to credentialing and privileging activities
• Support survey readiness and escalate compliance concerns through established channels
• Serve as a resource and liaison to clinical departments, Medical Staff leaders, administrative partners, regional affiliates, and external organizations regarding credentialing standards, processes, and agreements

Medical Staff Administrative Specialist

• Plan and arrange travel itineraries
• Process expenses and manage schedules
• Arrange external and internal events
• Organize meetings and schedule meeting facilities
• Handle resulting follow-up activities
• Communicate with leadership, team members, and other departments
• Ensure proper, efficient, and accurate use of processes

• Provide comprehensive administrative support to Institute leadership, state and regional Program Managers, and professional staff
• Maintain and update Institute websites, SharePoint resources, calendars, directories, organizational charts, and shared documents
• Manage records, files, and document libraries in compliance with organizational and state records retention requirements
• Coordinate purchasing activities, contracts, supplies, expense reports, and other administrative processes
• Support administration of volunteer programs, training records, certifications, and related documentation
• Support efficient program delivery through operational and administrative coordination
• Send, receive, copy, and distribute communications according to established policies and procedures
• Maintain electronic and physical records related to work operations
• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations
• Serve as a first point of contact, provide basic organizational information, and route complex inquiries
• Collect, analyze, and prepare communication materials using technology
• Provide general office management and coordination, potentially supervising student assistants
• Work occasional nights and weekends as needed
• Make individual transportation arrangements for periodic in-state work travel

• Own and manage the CISO's complex, dynamic calendar, including scheduling, prioritizing, and resolving conflicts across multiple time zones
• Coordinate and schedule meetings and conference calls; prepare agendas, distribute materials, and capture and follow up on action items
• Serve as a primary point of contact and gatekeeper for the CISO
• Draft, proofread, and edit emails, presentations, and correspondence on behalf of the CISO
• Coordinate logistics for Security Councils, Governance Committees, and Leadership Forums
• Maintain annual governance calendars, meeting schedules, document repositories, agendas, minutes, and decision records
• Plan and coordinate team events, offsites, workshops, and leadership meetings
• Arrange domestic and international travel and prepare and reconcile expense reports
• Coordinate onboarding and offboarding activities, including equipment, system and access requests, workspace setup, and orientation scheduling
• Maintain Clicktime time-tracking and produce time and attendance reports
• Maintain shared drives and internal documentation
• Coordinate executive visitors, external partners, and vendor meetings
• Produce reports on contractor utilization, resource allocations, timesheet compliance, leave tracking, headcount, open positions, and hiring status
• Support month-end and quarter-end reporting cycles
• Coordinate budget reviews, purchase requests, purchase orders, invoices, vendor actions, contractor renewals, and contract approval workflows
• Maintain records of security-related subscriptions and services
• Handle confidential information with discretion and integrity
• Track deadlines, deliverables, and follow-ups for the CISO and team
• Improve administrative processes and team efficiency

• Coordinate staff services, interoffice activities, schedules, programs and related administrative needs
• Prepare and administer reports, minutes, correspondence, lectures and administrative materials
• Maintain departmental policies, procedures, objectives and regulatory records
• Evaluate and recommend purchasing sources
• Assist with telephone problems and work with vendors to establish and verify terms and agreements
• Maintain department keys, locks and mailboxes
• Coordinate ordering and distribution of supplies and resolve material-receipt problems
• Monitor building maintenance, notify maintenance of problems, place work orders and follow up with housekeeping
• Develop budget reports and implement financial monitors, cost transfers and payroll/purchasing processing
• Assist visitors and customers with questions and needs
• Assist with payroll processing and other clerical functions
• May supervise other nonexempt staff
• Perform other duties as assigned

Administrative Assistant jobs in United States

Executive Administrative Assistant – People Services

Campus Administrative Coordinator

Campus Administrative Coordinator

Administrative Coordinator