Administrative Assistant

• Manage daily calendars for 4–6 executives, adjusting and prioritizing schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences
• Coordinate travel arrangements and create expense reports using Capital One systems
• Drive team activities and events, including all-hands meetings, team meetings, conferences, supply ordering, and social events
• Prepare professional business communication documents, including memos, letters, and emails
• Build and maintain business relationships with executives and administrative staff across organizations
• Participate in general administrative duties, copying, mail distribution, ad-hoc projects, committees, and group events
• Promote a fun and team-oriented work environment
• Serve as a liaison for senior leadership and contribute to operational efficiency

Principal Coordinator, Administrative Support Assistant III, Global Workplace Services

• Support multiple executives with administrative tasks in a fast-paced, tech-savvy environment
• Manage executives’ complex schedules through prioritization and organization
• Manage daily calendars for multiple executives and adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video, and other meeting services
• Coordinate travel arrangements and create expense reports using Capital One systems
• Drive team activities and events, including all-hands meetings, team meetings, conferences, supply ordering, and social events
• Prepare professional business communication documents, including memos, letters, and emails
• Build and maintain business relationships with executives and administrative staff
• Perform general administrative duties, including copying, mail distribution, ad-hoc projects, committees, and group events
• Promote a fun and team-oriented work environment

Senior Administrative Assistant – Financial Services

• Manage daily calendars for multiple executives, adjusting and prioritizing schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video, and other meeting and conference services
• Coordinate travel arrangements and create expense reports using Capital One systems
• Drive team activities and events, including all-hands meetings, team meetings, conferences, supply ordering, and social events
• Prepare professional business communications, including memos, letters, and emails
• Build and maintain business relationships with executives and administrative staff across the organization
• Perform general administrative duties, including copying, mail distribution, ad-hoc projects, committees, and group events
• Promote a fun and team-oriented work environment
• Partner with multiple executives to handle administrative tasks and support department and company goals
• Manage complex executive schedules, disseminate information, and serve as a team ambassador and executive gatekeeper

Senior Administrative Assistant

• Support DEFCON AI’s executive leadership team
• Manage complex calendars for multiple executives and coordinate meetings across internal and external stakeholders
• Prioritize scheduling requests and resolve calendar conflicts
• Coordinate leadership meetings, offsites, and executive travel arrangements
• Prepare meeting materials, agendas, and supporting documentation
• Track follow-up actions and keep key commitments organized
• Serve as a trusted executive point of contact while handling sensitive information professionally and discreetly
• Manage expense reporting and reconciliation through Concur and DEFCON AI’s Unanet ERP platform
• Review expense submissions for accuracy, completeness, and policy compliance
• Partner with Finance to resolve discrepancies and ensure timely processing
• Maintain expense, receipt, and supporting documentation records
• Support purchasing, invoice, and vendor-coordination workflows
• Serve as the primary point of contact for day-to-day McLean office operations
• Coordinate mail, packages, office supplies, equipment, and vendor services
• Assist with office access, badge/card requests, and workspace needs
• Support onboarding and offboarding office logistics
• Coordinate onsite meetings, team gatherings, and company events

Executive Administrator – Office Manager

• Manage complex calendars for multiple executives, coordinating meetings across internal and external stakeholders
• Prioritize scheduling requests and resolve calendar conflicts while balancing changing business needs
• Coordinate leadership meetings, offsites, and executive travel arrangements as needed
• Prepare meeting materials, agendas, and supporting documentation
• Track follow-up actions and help ensure key commitments remain visible and organized
• Serve as a trusted point of contact for executives, exercising professionalism and discretion with sensitive information
• Manage expense reporting and reconciliation through Concur and DEFCON AI's ERP platform, Unanet
• Review expense submissions for accuracy, completeness, and policy compliance
• Partner with Finance to resolve discrepancies and ensure timely processing
• Maintain organized records of expenses, receipts, and supporting documentation
• Support administrative workflows related to purchasing, invoices, and vendor coordination
• Serve as the primary point of contact for day-to-day operations of the McLean office
• Coordinate mail and package handling
• Assist employees with office access, badge/card access requests, and workspace needs
• Coordinate office supplies, equipment, and vendor services
• Support onboarding and offboarding activities related to office logistics
• Help plan and coordinate occasional onsite meetings, team gatherings, and company events

• Provide comprehensive administrative and operational support to the President and leadership team
• Organize, review, and manage the President's email inbox
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Manage LinkedIn messages
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Assist in preparing regularly scheduled reports
• Develop and maintain a filing system
• Act as point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle senior manager requests and queries
• Participate in industry events, including government agency small business outreach and NCMA meetings
• Provide debriefs and action plans for industry events
• Build a rolodex of potential partners for collaborations
• Conduct market research and competitive analysis
• Identify leads and support prospects to acquire new clients and opportunities
• Build relationships with existing customers
• Conduct initial Gate 1 reviews with management
• Learn and contribute to capture activities beyond Gate 1
• Create and post articles on the CORMAC website, LinkedIn, and other social media
• Acquire brand materials
• Organize company events such as social gatherings
• Compile detailed reports capturing successes and opportunities

• Serve in the EASi proxy role for procurement request creation, processing, and routing
• Create and document procurement actions within the designated procurement acquisition system
• Monitor and track workflow status, pending actions, and approvals
• Route actions for review and approval within the procurement acquisition system
• Coordinate with government personnel to resolve outstanding tasks, discrepancies, or processing issues
• Manage procurement requests related to post award modifications and renewals
• Maintain accurate and organized procurement records and documentation
• Prepare and support procurement status tracking and reporting
• Initiate, create, and troubleshoot receiving reports within EASi for government review and approval
• Follow established procurement procedures and support timely completion of assigned procurement actions

Procurement Administrative Specialist

• Support RSG’s accounts payable and accounts receivable activities, including invoice preparation, payment tracking, and recordkeeping
• Assist with payroll preparation by collecting and reviewing timesheets, tracking discrepancies, and coordinating corrections
• Provide accounts payable and accounts receivable support for a small external client contract
• Maintain accurate financial and administrative records and help reconcile transactions
• Draft and schedule social media posts in coordination with company leadership
• Provide general administrative support, including document preparation, meeting coordination, data entry, and other duties as assigned

Accounting and Administrative Coordinator

• Manage daily calendars for multiple executives, adjusting and prioritizing schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences
• Coordinate travel arrangements and create expense reports using Capital One systems
• Drive team activities and events, including all-hands meetings, team meetings, conferences, ordering supplies, and social events
• Prepare professional business communications, including memos, letters, and emails
• Build and maintain business relationships with executives and administrative staff across the organization
• Perform general administrative duties, including copying, distributing mail, ad-hoc projects, committees, and group events
• Promote a fun and team-oriented work environment
• Support executives with administrative tasks so they can focus on department and company goals
• Manage complex executive schedules through prioritization and organization
• Handle travel arrangements, expense reports, and information dissemination
• Write and proofread communications with strong grammar and composition

Senior Administrative Assistant – HR

• Perform patient care activities in accordance with standards of practice
• Room clinic patients in person or virtually and update patient charts
• Communicate pertinent patient data to providers and nurses
• Greet patients, assist with scheduling, manage phone calls, and process payments
• Oversee efficient turnover of exam rooms
• Assist providers in exam rooms as requested
• Collect, prepare, and submit ordered patient lab specimens
• Assist with prior authorizations and documentation
• Triage patient phone calls and messages
• Order and manage supplies
• Disinfect and stock exam rooms
• Obtain records required for patient charts
• Report patient issues throughout the treatment day
• Follow company policies and CDC infection-control guidelines
• Handle and store hazardous materials properly
• Maintain confidentiality of company and patient records and adhere to HIPAA
• Communicate schedule changes and assist with patient rescheduling
• Manage incoming mail and deliveries

Administrative Assistant jobs in Virginia

Principal Coordinator, Administrative Support Assistant III, Global Workplace Services

Senior Administrative Assistant – Financial Services

Senior Administrative Assistant

Executive Administrator – Office Manager

Executive Administrator – Office Manager