Executive Assistant

• Coordinate and perform a wide range of routine and complex administrative and clerical duties
• Independently manage day-to-day activities supporting Disney Entertainment & ESPN Technology executive leadership
• Manage calendaring and scheduling, travel arrangements, complex communications, meeting materials, office supplies, presentations, and reporting support
• Develop and document standards used across the DE&ET Executive Assistant team
• Support senior executives and provide backup support for other assistants
• Schedule appointments, meetings, programs, and events
• Coordinate executives’ calendars, registration, and travel
• Coordinate large or complex events and meetings involving multiple parties, international travel, technology, and refreshments
• Field, screen, redirect, and respond to inquiries; advise on office policies and procedures
• Handle highly confidential matters and compose sensitive correspondence
• Collect and process data associated with visa applications
• Maintain office equipment and inventory
• Coordinate program or project events, including registration, presenters, logistics, accommodations, food and beverage, and meeting materials
• Provide program or project support, prepare materials, manage timelines and tasks, and manage project calendars
• Prepare project timelines and tasks and manage small projects
• Create and distribute reports, proposals, presentations, and other relevant materials
• Prepare and maintain spreadsheets, databases, and reports and perform trending

Executive Assistant – Product & Tech Strategy, Operations

• Coordinate routine and complex administrative and clerical duties
• Independently manage day-to-day support for Disney Entertainment & ESPN Technology executive leadership
• Manage calendars, scheduling, travel arrangements, complex communications, meeting materials, office supplies, presentations, and reporting
• Develop and document standards used across the DE&ET Executive Assistant team
• Support senior executives and provide backup support for other assistants
• Coordinate appointments, meetings, programs, events, registration, travel, logistics, accommodations, refreshments, and technology
• Handle inquiries and confidential matters, advise on office policies and procedures, and compose sensitive correspondence
• Collect and process data associated with visa applications
• Maintain office equipment and inventory
• Provide program and project support, including materials, timelines, tasks, calendars, and small project management
• Create and distribute reports, proposals, presentations, spreadsheets, databases, and other documentation

Executive Assistant – Product & Tech Strategy and Operations

• Manage and prioritize the VP of Engineering’s calendar, schedules, and meetings
• Coordinate the VP’s speaking engagements with the communications team
• Plan and organize meetings, including agendas, locations, meeting technology, logistics, briefing documents, notes, and action items
• Prepare travel briefing packs for international trips and major domestic events
• Act as an authorized proxy for communications and approvals
• Answer general questions, route routine matters, and follow up on completion
• Resolve issues within policies and guidelines
• Mentor administrative community members on problem solving
• Determine when executive action is required and provide recommendations
• Make detailed global travel arrangements and optimize itineraries
• Manage Cisco travel expenses and coordinate airline upgrades when available
• Provide analytical support on special projects by researching issues, analyzing problems, compiling data, and preparing reports
• Prepare and brief itineraries and accompany the VP at large corporate events such as GSX
• Handle sensitive and confidential matters professionally

Executive Assistant – VP, Engineering

• Provide executive support to the CEO, ensuring consistent and efficient management of schedules, travel, and meeting preparation
• Own calendar, travel, and logistics support for the CEO at high complexity and pace
• Identify calendar, pre-read, and meeting-acceptance inefficiencies and propose improvements
• Anticipate needs and proactively resolve issues
• Track action items, deadlines, and commitments to ensure follow-through
• Provide coverage during time-zone shifts or travel, including temporary point-person duties
• Partner with other executive assistants supporting the CEO
• Help shape the Office of the CEO's structure and operating practices
• Communicate decisions and rationale to the Senior EA or CEO as needed
• Assist with special projects and cross-functional initiatives
• Handle highly sensitive and confidential information professionally and discreetly
• Build systems and develop an ownership track in travel strategy, calendar operations, workflow design, or related areas

Executive Assistant – Office of the CEO

• Report directly to the CEO and support the CFO and General Counsel.
• Manage executive calendars, anticipate and resolve scheduling conflicts, and schedule appointments and conference calls.
• Coordinate Board of Directors and committee meetings, including scheduling, preparation and distribution of materials, follow-up, and maintenance of Board-related documents.
• Arrange company, department, group, Leadership Team, staff, and off-site meetings.
• Prepare meeting agendas and follow up on action items.
• Manage signature and approval workflows, including DocuSign routing and notarization.
• Complete and submit expense reports using Concur.
• Coordinate domestic and international travel.
• Support company conventions and meetings, including content review, materials management, and storage/shipping logistics.
• Handle confidential and sensitive information with discretion, tact, and diplomacy.
• Own day-to-day office operations, including reception, kitchen, supply areas, office-related needs, and staff lunches.
• Manage visitors and on-site visits.
• Receive, sort, distribute, and ship mail and packages.
• Partner with the Facilities Manager on building-related issues and requests.
• Support new employee onboarding by assigning training modules and completing administrative tasks.
• Make routine administrative decisions for supported executives.
• Institutionalize company standards and create administrative procedures and SOPs.
• Perform other duties as assigned.

• Deliver comprehensive administrative support to the CEO Office for Board events, logistics, and activities
• Manage complex calendars, schedule meetings, prioritize and respond to emails, and handle sensitive information
• Coordinate meeting schedules, travel arrangements, event management, and external commitments
• Maintain confidential department files and prepare the Board for engagements
• Plan and coordinate high-level meetings and events
• Arrange detailed travel itineraries, including flights, accommodation, transportation, and related activities
• Assist with strategic initiatives and special projects directed by the CEO and Chief of Staff
• Develop procedures to manage and track materials and documents for distribution
• Prepare agendas, meeting materials, records, evaluations, and follow-up reports
• Lead and facilitate a community of practice with other executive assistants
• Assist with administration of the executive office Board calendar and events
• Ensure consistent and cohesive brand representation internally and externally
• Support SCAN's vision and goals
• Perform other duties as assigned

• Provide high-level, specialized administrative support to one or more executive leaders in the Legal & Risk Services Department
• Independently handle complex assignments of a critical and confidential nature
• Apply advanced knowledge of Sutter Health’s administrative infrastructure, policies, and procedures
• Handle complex inquiries, issues, and confidential materials
• Develop methods or systems to resolve recurring or unusual circumstances
• Anticipate client needs and execute work independently
• Prioritize assignments and meet deadlines
• Collaborate with peers and staff to achieve departmental and corporate objectives
• Protect each patient’s protected health information (PHI)

Executive Assistant, Corporate, M&A Legal

• Manage the executive’s schedule and calendar, including calendar changes and requests
• Use computer programs to prepare correspondence and presentations, track and chart metrics data, perform data entry, and generate reports
• Prepare information, documents, and logistics for the assigned department, organizational group, or executive management
• Perform general administrative activities, including screening and directing phone calls, filing, and composing and typing correspondence
• Schedule domestic and international travel in compliance with policies and procedures
• Plan and execute meetings and events
• Provide high-level executive partnership to the Senior Vice President of Sales and Sales Leadership Team

Executive Assistant, US Sales, Surgical Structural Heart

• Monitor designated business phone and text lines during the shift
• Follow established protocols for last-minute cancellations and urgent situations
• Coordinate replacement coverage when required
• Recognize labor-related notifications and promptly alert the appropriate team member
• Confirm scheduled care providers have arrived as expected
• Document incidents clearly for the daytime team
• Provide calm, professional communication to clients and team members
• Maintain accurate lead records, follow-up statuses, and sales-pipeline information
• Send approved first-touch and follow-up messages to new inquiries
• Assist with email campaigns and segmented communications
• Set up new clients across company systems after contracts are signed
• Maintain client records, calendar reminders, forms, and lifecycle information
• Track outstanding client items and follow up as needed
• Assist with payment-status tracking and recurring operational reports
• Maintain applicant records and candidate statuses
• Schedule interviews and screening calls
• Send documented candidate communications and collect required information
• Assist with new-hire system access, calendars, and onboarding materials
• Support data cleanup, process documentation, research, and operational projects
• Use established systems and AI workflows to improve day-to-day efficiency
• Deliver task-specific remote services to support client efficiency, service delivery, and operational functions

Client Operations & After-Hours Support Virtual Assistant

• Manage complex calendars, scheduling, and meeting coordination for senior leaders
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting
• Prepare presentations, reports, meeting agendas, and executive communications
• Organize leadership meeting materials, capture action items, and ensure follow-up activities are completed
• Handle sensitive and confidential information
• Assist with special projects and cross-functional initiatives
• Serve as the primary point of contact for day-to-day office operations
• Coordinate office vendors, facilities requests, maintenance needs, and workplace services
• Manage office supplies, inventory, and equipment
• Support onboarding logistics, workspace readiness, and office orientation
• Plan and coordinate onsite meetings, team events, employee engagement activities, and visitor accommodations
• Maintain an organized, welcoming, and productive office environment
• Partner with leaders to coordinate activities and improve administrative processes
• Assist with budget tracking, purchase orders, invoices, and expense management
• Build relationships with internal stakeholders and external partners
• Identify opportunities to enhance efficiency and improve team operations

Executive Assistant jobs in California

Executive Assistant – Product & Tech Strategy, Operations

Executive Assistant – Product & Tech Strategy and Operations

Executive Assistant – VP, Engineering

Executive Assistant – Office of the CEO