Payroll

• Process recurring and off-cycle payrolls from start to finish in ADP WFN/iHCM, including inputs, validation, approvals and final submission
• Review payroll registers, reconcile results, and fix variances before funds are released
• Ensure statutory deductions, filings and remittances are accurate and timely
• Handle new hires, terminations, final pay, and changes to pay and deductions
• Support quarter-end and year-end processing
• Answer client and employee payroll questions clearly and quickly
• Identify compliance risks and upcoming legislative changes affecting clients
• Work with Melita's Global Payroll Services Manager to process payrolls for multiple clients

Global Payroll Contractor, Canada/UK

• Process end-to-end payroll for Canadian and US employees on a biweekly/semi-monthly basis
• Ensure earnings, deductions, and statutory remittances are calculated accurately
• Maintain payroll records and data integrity within payroll systems
• Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
• Administer time and attendance processes, including timesheet submission, review, and approval workflows
• Validate employee hours, overtime, and project coding
• Resolve timesheet discrepancies with managers
• Support continuous improvement of time tracking processes and system utilization
• Ensure compliance with federal, provincial, and state payroll legislation
• Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
• Manage year-end processes including T4, RL1, W2, and related filings
• Support internal and external audits with payroll documentation and analysis
• Administer employee benefits programs and reconcile benefit invoices
• Process RRSP and 401k contributions
• Perform payroll reconciliations and resolve discrepancies
• Partner with Finance to align payroll, general ledger, and financial reporting
• Maintain internal controls and identify process improvements
• Respond to employee payroll inquiries and provide guidance on deductions, taxation, and benefit impacts

Payroll Specialist

• Complete the employee payroll processing cycle according to the payroll schedule and in compliance with applicable standards, regulations, and laws
• Ensure data integrity in the payroll system by updating information related to new hires, terminations, personnel changes, leaves, and employee benefits
• Validate timesheets and follow up with managers regarding approvals and corrections
• Administer source deductions, employee benefits, vacation, garnishments, and retirement funds
• Ensure compliance with company policies relating to leaves, bonuses, overtime, and time banks
• Close the year-end process and generate the required reports, including T4s, RL-1 slips, summaries, and CNESST reports
• Report to the Payroll Manager and collaborate with the Accounting and Finance teams

Payroll Technician

• Complete the employee payroll processing cycle according to the payroll schedule and in compliance with applicable standards, regulations, and legislation
• Ensure data integrity in the payroll system by updating information related to new hires, terminations, personnel changes, leaves, and benefits
• Validate timesheets and follow up with managers regarding approvals and corrections
• Administer source deductions, benefits, vacation, support payments, and retirement plans
• Ensure compliance with company policies regarding leaves, bonuses, overtime, and time banks
• Close the year-end process and generate the required reports, including T4s, RL-1 slips, summaries, and CNESST reports
• Develop and deepen knowledge to grow as a payroll specialist
• Collaborate with the Accounting and Finance team at QSL’s head office at the Port of Québec

• Manage and process regular payroll cycles for employees in Canada and the United States
• Review, validate, and process payroll changes, including new hires, terminations, compensation changes, bonuses, deductions, benefits, and employee updates
• Import and reconcile timecard and timekeeping data and resolve discrepancies
• Investigate and resolve employee payroll concerns and support HR with payroll questions
• Process vacation, sick time, paid time off, leaves of absence, disability, unpaid leaves, returns from leave, final pay, and vacation payouts
• Prepare and administer Records of Employment and required Canadian payroll documentation
• Calculate and remit payroll taxes, statutory deductions, and employer contributions
• Prepare payroll tax filings, reconciliations, government reporting, and year-end reports, including T4s, RL-1s, and W-2s
• Prepare payroll reports and documentation for Finance, Human Resources, audits, and internal stakeholders
• Maintain payroll controls and confidentiality
• Support payroll-related account reconciliations and HR, payroll, and timekeeping system implementations or transitions
• Coordinate with external payroll providers, government agencies, benefits providers, and other partners

Payroll Specialist – Part-Time

• Process the full payroll cycle for the group’s various companies
• Process payroll adjustments, deductions, benefits, and other required items
• Prepare and follow up on Records of Employment (ROEs)
• Handle CCQ-related follow-ups, including workforce movements, rates, competency cards, and various exceptions
• Verify the accuracy and currency of the information required for payroll processing
• Complete required declarations and follow-ups with various government agencies
• Prepare year-end payroll documents, including T4s and Relevé 1s
• Follow up on group insurance matters
• Answer employees’ payroll-related questions
• Complete the necessary follow-ups with various agencies and external stakeholders
• Contribute to maintaining and improving reliable, efficient, and rigorous payroll processes
• Work under the supervision of the Financial Controller and in close collaboration with Human Resources

Payroll Technician, CCQ

• Research, investigate, and resolve US and Canada federal, state/provincial, and local payroll tax notices
• Track issues through to resolution and maintain documentation to support audits
• Process payroll tax adjustments, W2c corrections, and T4 amendments accurately and on time
• Ensure accurate tax treatment for employees across multiple states/provinces
• Manage new tax jurisdiction and entity registrations in Smart Compliance
• Resolve system exceptions and validate tax setups to ensure accurate processing
• Support quarter-end and year-end payroll tax activities, including W-2/T4 preparation, reconciliations, filings, and validation
• Manage and resolve high-volume employee tax/payroll inquiries, delivering excellent customer service
• Support employment tax audits, including documentation and timely responses
• Identify and recommend process improvements to reduce risk and increase efficiency
• Maintain flexibility to support peak periods, quarter-end, year-end, and special projects

Payroll Tax Specialist – North America

• Import, balance, and transmit biweekly payroll for more than 1,000 multi-province employees
• Administer end-to-end payroll transactions and employee records, including new hires, terminations, status changes, leaves of absence, compensation updates, RRSP/TFSA contributions, banking changes, and Records of Employment
• Review timesheets, calculate overtime and statutory holiday pay, and enter, reconcile, and import employee expenses
• Provide advice and guidance to stakeholders using independent judgment
• Participate in payroll system enhancements, testing activities, and future payroll-related projects
• Respond to employee and stakeholder payroll inquiries and resolve issues within service standards
• Improve payroll processes, controls, and service delivery while maintaining confidentiality and compliance
• Own the quality, accuracy, and security of assigned work and escalate complex matters appropriately

Payroll Administrator – English/French

• Report to the Payroll Manager
• Execute full-cycle regular and off-cycle payroll accurately and on schedule
• Gather, review, and input payroll data into SAP/SF
• Verify pre-payroll calculations, investigate discrepancies, and resolve variances
• Prepare payroll registers, sign-off sheets, and reconciliation files for review and approval
• Maintain documentation for payroll transactions, adjustments, and audit trails
• Process benefits and pension enrollments and employee life event changes
• Perform quarterly pension and benefits reconciliations
• Issue Records of Employment in compliance with Service Canada deadlines
• Support year-end payroll processes, including T4/T4A balancing, taxable benefit reconciliations, and filings
• Assist with internal and external payroll audits
• Prepare and maintain payroll processing calendars and scheduling timelines
• Manage the Payroll Corporate Inbox and track inquiries, files, and invoices
• Scan, digitize, archive, or securely dispose of records according to retention policies
• Track taxation and professional service invoices
• Ensure compliance with employment standards, tax legislation, and corporate policies
• Protect confidential employee payroll, financial, and personal information
• Deliver accurate payroll metrics and documentation within established deadlines

Payroll Analyst, Contract

• Process full-cycle Canadian semi-monthly payroll for approximately 400 employees and U.S. bi-weekly payroll for approximately 1,500 employees
• Lead payroll reconciliation activities for Canada and the U.S., including payroll registers, funding/wires, comparison reports, general ledger accounts, statutory remittances, benefit deductions, and payroll-to-HRIS validation
• Maintain reconciliation documentation and audit trails while auditing employee master data, payroll interfaces, and benefit vendor files
• Analyze, calculate, and prepare payroll input data including new hires, terminations, salary changes, and vacation pay
• Administer and maintain Short-Term Disability payments
• Monitor Canadian and U.S. payroll legislation and regulatory requirements
• Respond to employee payroll inquiries regarding earnings, deductions, and related concerns
• Manage payroll remittances and reconciliations for third-party organizations, government agencies, and regulatory bodies
• Verify, reconcile, and produce government documents including ROEs, T4/T2200s, W-2 slips, and year-end tax reports
• Participate in payroll-related projects, process improvements, and other assigned duties
• Support DLL’s Human Resources team in payroll, benefits, and HR administration