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Accounts Payable/Accounts Receivable Administrator
Historic New EnglandPosted 10/20/2026full-timeHaverhill • Massachusetts • United StatesJuniorMid-Level💰 $19 - $24 per hourWebsite
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in accounts payable processing, including invoice management, payment processing, and vendor communication. Proficient in maintaining accurate financial records and managing competing priorities effectively.
Highest-signal resume keywords
Accounts Payable ProcessingInvoice ManagementComputerized Accounting SoftwareMicrosoft ExcelAttention to Detail
About the role
Key responsibilities & impact- Manage the accounts payable email inbox and incoming paper invoices
- Review invoices and payment requests for accuracy, documentation, approvals, and general ledger coding
- Enter invoices and prepare check and ACH payment batches for review and authorization
- Distribute approved payments and supporting documentation to vendors
- Review and code corporate credit card transactions and process payments
- Collect and maintain vendor documentation, including Forms W-9 and certificates of insurance
- Process employee travel and expense reimbursements and petty cash submissions
- Coordinate utility invoice processing and payment for all sites
- Respond to vendor and employee inquiries and research discrepancies, outstanding balances, and payment issues
- Maintain tenant lease information and generate monthly tenant invoices
- Record and apply tenant payments in the accounting system
- Prepare monthly accounts receivable and aging reports
- Monitor tenant balances, follow up on past-due payments, and document collection communications
- Escalate delinquent accounts and unresolved issues to the Assistant Controller
- Maintain an accurate filing system for payable and receivable source documents
- Ensure postage meters remain operational and troubleshoot issues as needed
- Perform other duties as assigned
Requirements
What you’ll need- High school diploma or equivalent
- At least two years of relevant accounting or bookkeeping experience, including accounts payable processing
- Experience using computerized accounting software to process accounts payable
- Working knowledge of Microsoft Office applications, including Excel and Outlook
- Strong attention to detail and ability to maintain accurate financial records
- Ability to organize work, manage competing priorities, and meet payment and billing deadlines
- Ability to research discrepancies, resolve routine issues, and recognize when additional review is needed
- Clear, professional communication skills and ability to work effectively with vendors, tenants, and staff across the organization
- Ability to work independently and collaboratively as part of a team
- Ability to handle confidential financial and organizational information with discretion
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Accounts PayableInvoice ReviewPayment ProcessingGeneral Ledger CodingVendor Documentation ManagementExpense Reimbursement ProcessingTenant InvoicingAging Reports PreparationFinancial Record MaintenanceDiscrepancy Research
Soft Skills
Clear CommunicationOrganizational SkillsTeam CollaborationProblem-SolvingDiscretion
Tools & Technologies
Computerized Accounting SoftwareMicrosoft OfficeMicrosoft Outlook
Industry Keywords
Accounts ReceivableVendor RelationsFinancial DocumentationPayment Issues ResolutionConfidential Information Handling