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Procurement Coordinator
QTS Data CentersCore Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in contract administration, document control, and workflow management, with a strong focus on attention to detail and adherence to established procedures. Proficient in utilizing tools like DocuSign and Microsoft 365 to manage agreements and support procurement operations.
Highest-signal resume keywords
Contract AdministrationDocument ControlWorkflow ManagementAttention to DetailMicrosoft 365 Proficiency
About the role
Key responsibilities & impact- Receive and log AIA and other Development-related agreements submitted for approval and execution
- Check contract packages for required fields, exhibits, approved templates, signer information, and supporting documentation
- Track corrections for missing, inconsistent, or outdated information
- Apply naming, indexing, metadata, filing, and document-control standards
- Organize drafts, redlines, final forms, and superseded versions throughout the contract lifecycle
- Set up and route internal approval workflows according to Delegation of Authority requirements and approval matrices
- Track reviews, approvals, rejections, returned items, and resubmissions; send reminders
- Provide status updates and escalate overdue approvals, exceptions, conflicting instructions, and unresolved issues
- Create DocuSign envelopes and monitor signature execution
- Check returned agreements for signatures, dates, exhibits, and attachments
- Distribute fully executed agreements and applicable exhibits
- Maintain contract files, registers, workflow logs, status trackers, and control records
- Coordinate executed agreements for Workday and eBuilder processing
- Report on intake volume, approval and signature status, aging, cycle time, backlog, and exceptions
- Support document requests, internal reviews, and audits
- Track process issues and maintain guidance, checklists, templates, procedures, and training materials
- Suggest improvements and assist with workflow enhancement testing and implementation
- Provide routine guidance on routing requirements, document standards, and system procedures
- Perform related contract-operations and document-administration duties as assigned
Requirements
What you’ll need- Associate degree or coursework in business administration, legal studies, construction management, supply chain, finance, or a related field, or an equivalent combination of education and relevant experience
- Entry-level experience, internship experience, or one to three years of experience in procurement or sourcing operations, contract administration, legal support, document control, project coordination, or a related administrative role
- Experience working with electronic documents, business workflows, shared records, or approval tracking
- Strong attention to detail and the ability to follow documented procedures, checklists, and deadlines
- Ability to organize multiple assignments, maintain accurate records, and follow up professionally
- Clear written and verbal communication skills for coordinating with internal and external contacts
- Working knowledge of Microsoft 365 applications, including Outlook, Word, Excel, and Teams
- Exposure to AIA agreements or Development, real estate, engineering, or construction-related documents
- Familiarity with DocuSign, Workday, eBuilder, a contract lifecycle management platform, an electronic document management system, or comparable tools
- Basic familiarity with approval matrices, Delegation of Authority concepts, records retention, or audit controls
- Paralegal coursework, contract-administration training, records-management training, or related professional development
- Experience maintaining trackers, preparing routine reports, or updating process documentation
Benefits
Comp & perks- Roth and Traditional 401(k) matching contributions with immediate vesting
- Every employee is bonus or commission eligible
- Generous PTO, Paid Volunteer Days Plus Floating Holidays
- Stock Purchase Plan (SPP)
- 11 paid Holidays Annually/Holiday compensation when worked
- Pet and Legal Insurance
- Q-Rest Sabbatical Program
- Q-Anniversary Service Award Program
- Parental Leave
- Military Benefits Package
- QTS Charitable Matching Gift Program
- QTS Scholarship for Employee Dependents
- QTS Crisis Fund
- Wellness Program
- Tuition Reimbursement Program
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Contract AdministrationDocument ControlApproval TrackingRecords ManagementProcurement OperationsProcess DocumentationReport PreparationAIA Agreements FamiliarityWorkflow EnhancementElectronic Document Management
Soft Skills
Clear CommunicationOrganizational SkillsProfessional Follow-UpAttention to DetailProblem-Solving
Tools & Technologies
DocuSignWorkdayEBuilderMicrosoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft TeamsContract Lifecycle Management PlatformElectronic Document Management System
Certifications & Qualifications
Paralegal CourseworkContract-Administration TrainingRecords-Management Training
Industry Keywords
AIA AgreementsDevelopmentReal EstateEngineeringConstruction ManagementSupply ChainLegal SupportProject CoordinationApproval MatricesDelegation of Authority