Administrative Assistant

• Manage the hearing schedule workflow
• Prepare data extractions
• Review hearings and their formats
• Update systems
• Request and confirm the appointment of company representatives and witnesses

Administrative Assistant – Labor Law

• Perform activities related to credit management and collections, including evaluating and approving credit applications
• Sell financial products to customers by addressing their actual financial needs and contributing to the company's results
• Oversee inventory management processes, including the receipt of invoices, inventory counts, and overtime records, to support the branch manager
• Verify customer records in the system, ensuring data quality so that customer contact is easier and more efficient
• Negotiate customer debts with the goal of helping customers settle their outstanding balances by offering the best solution for both the customer and the company, involving and coordinating with the Credit team when necessary
• Conduct a final service evaluation with the customer and follow up on customer satisfaction and dissatisfaction to improve the quality of the company's services and customer care
• File, organize, and keep the branch's records up to date, ensuring that invoices and delivery receipts are properly signed and archived in compliance with legal requirements and regulations

• Register and update temporary workers in the system
• Monitor and verify facial-recognition timekeeping records
• Validate and cross-check data between Excel spreadsheets and the system
• Update and organize spreadsheets and administrative controls
• Support the Administrative Assistant with payment and invoicing routines
• Assist in reviewing information and documents
• Support the organization and maintenance of data and files
• Provide support with other administrative activities required for the company’s daily operations

• Provide comprehensive support for accounts payable, accounts receivable, and treasury activities
• Analyze financial and tax documents, including supplier information, product/service descriptions, and tax withholdings
• Be responsible for accounting classification and cost center allocation
• Assist with cash flow control and perform bank reconciliations
• Review invoices, CT-es, and tax invoices for payment
• Enter and verify payments and expenses in the TMS system
• Monitor due dates and ensure payments are made on time
• Provide support for internal and external audits
• Monitor and analyze cash flow
• Analyze and interpret financial data

Finance and Administrative Assistant

• Support accounts payable and accounts receivable activities
• Assist with financial entries and payment tracking
• Organize administrative documents and records
• Support purchasing requests and office operations
• Update spreadsheets and internal systems
• Provide general support to the administrative/finance team
• Work closely with the finance team, helping build and organize processes
• Develop autonomy and grow professionally

Administrative Assistant – Finance

• Provide operational and administrative support for processes by entering, updating, and organizing the information required to create occupational health documents and records.
• Prepare and organize documents related to the Occupational Medical Control Program (PCMSO) based on information recorded in the system and biological monitoring reports, ensuring accurate document issuance and forwarding to clients for the continuation of occupational examination processes.
• Support the preparation of occupational health analytical reports by consolidating information on examinations conducted during the PCMSO validity period, including CAT records, identified changes, and other information required for analysis and monitoring.
• Record and apply occupational examinations in internal systems (SOC), configuring and updating the information required to generate examination orders, biological monitoring reports, and analytical reports.
• Handle and respond to department inquiries by email and telephone, supporting internal and external clients, clarifying operational questions, and directing requests to the appropriate departments when necessary.
• Perform other professional activities related to and inherent to the position, as required by the department's needs and/or demands, through training, professional development, and guidance from the immediate supervisor, in order to support continuous professional growth.

• Schedule pre-employment, periodic, return-to-work, occupational risk change, and termination occupational health examinations
• Track expiration dates for periodic examinations and legally required programs using spreadsheets, the SOC system, and deadline alerts
• Update client databases in the SOC system by importing, reviewing, and consolidating spreadsheets
• Liaise with the accredited provider network to schedule appointments, confirm attendance, and receive digital medical records
• Ensure that Occupational Health Certificates (ASOs) are delivered within the defined deadlines
• Support the organization of technical visits with clients
• Manage the flow of medical certificates and absences, including receipt, review, and system registration
• Liaise with the occupational physician to provide guidance to clients and monitor cases
• Support periodic meetings with client companies by preparing agendas, reports, and supporting materials
• Support the resolution of client-company outstanding items in coordination with internal departments
• Perform other related activities as required by the department and directed by management

Administrative Assistant – Dedicated Account Management

• Handle support tickets submitted through the platform by students and internal units
• Assist with resolving customer issues and requests
• Work collaboratively to achieve the company’s goals
• Maintain clear and concise verbal and written communication

Administrative Assistant – Back Office

• Provide customer support via email and Zendesk, handling requests related to onboarding, termination, adjustments, vacation, and benefits.
• Contact successful candidates.
• Collect onboarding documentation.
• Refer candidates for pre-employment medical examinations.
• Refer candidates to open a bank account.
• Register candidates in CIEE’s operational systems.
• Complete employee registration validation in eSocial.
• Issue contracts and send them to all parties for signature via DocuSign.
• Track signatures for onboarding document packages.

Administrative Assistant – Apprentice Program Management

• Monitor administrative issues and outstanding items related to the Call Center
• Review, update, and correct customer records, documents, and contracts
• Support cancellation, reactivation, temporary suspension, and change-of-account-holder processes
• Monitor electronic acceptances and signatures, including management of the Clicksign dashboard
• Track outstanding equipment returns
• Schedule technical visits by phone, email, and WhatsApp
• Support the organization of the technical schedule and the allocation of service routes
• Assist with forwarding delinquent contracts for collection
• Support Customer Service and the customer relationship team, contributing to customer satisfaction

Administrative Assistant jobs in Brazil

Administrative Assistant – Labor Law