Administrative Assistant

• Serve as the first point of contact in the office and organize day-to-day office operations
• Coordinate orders and service providers
• Prepare meetings
• Plan and organize team events and internal functions
• Support the onboarding process for new team members
• Supervise working students
• Optimize administrative processes and structures
• Provide administrative support to consultants in the planning, coordination, and documentation of construction and real estate projects
• Coordinate internal appointments and monitor deadlines
• Act as the central liaison for internal and external contacts
• Maintain structured filing systems and support the preparation of presentations, minutes, and project documentation

Office Manager, Project Assistant – Construction & Real Estate Consulting

• Conduct plausibility checks on shipment entries and consignment manifests
• Request and verify proof of delivery documents
• Identify short-loaded shipments and freight losses
• Work with the electronic archiving system “Easy Enterprise”
• Correspond with customers, suppliers, and carriers
• Process complaints and claims

Administrative Assistant, Automotive

• Prepare and send customer quotes
• Create outgoing invoices and verify the details
• Monitor outstanding invoices and incoming payments
• Politely and professionally follow up with customers regarding overdue payments
• Resolve questions regarding quotes and invoices
• Coordinate regularly with the accounting department and project teams
• Maintain customer, quote, and invoice data
• Obtain quotes from suppliers and compare prices
• Support purchasing and minor price negotiations
• Handle additional organizational office tasks

Office Manager – Quotes & Invoicing (Part-Time)

• Support managers and the team in organizing and coordinating processes and projects
• Organize appointments, meetings, and discussions, and monitor deadlines and workflows
• Manage filing and follow-up systems and provide administrative support in day-to-day operations
• Prepare and maintain reports, statistics, and presentations
• Support internal projects and assist with process management
• Conduct research on designated platforms and actively support the prequalification process
• Coordinate workshops, training sessions, and internal meetings from preparation through follow-up

Administrative Specialist – Project Management Office (PMO)

• Coordinate and ensure smooth front office operations
• Provide guests with a professional and welcoming reception and outstanding service
• Handle check-in and check-out
• Manage complaints
• Handle special guest requests and challenges
• Take responsibility for cash handling and accounts receivable control
• Act as the point of contact for the front office team
• Prepare staff rosters and holiday schedules in cooperation with management
• Perform all administrative tasks in the front and back office
• Promote efficient operations and active communication between all hotel departments
• Complete and monitor daily front office tasks in accordance with checklists
• Support day-to-day front office operations during early and late shifts
• Handle guest correspondence

Front Office Manager – STARS

• Support managers and the team as a project assistant by organizing and coordinating workflows and projects
• Organize appointments, meetings, and discussions, and monitor deadlines and processes
• Manage filing and follow-up systems and provide administrative support in day-to-day operations
• Prepare and maintain reports, statistics, and presentations
• Support internal projects and assist with process coordination
• Conduct research on designated platforms and actively support the prequalification process
• Coordinate workshops, training sessions, and internal meetings from preparation through follow-up

• Support managers and the team in organizing and coordinating workflows and projects
• Organize appointments, meetings, and discussions, and monitor deadlines and processes
• Manage filing systems and follow-up schedules while providing support with day-to-day operations
• Prepare and maintain reports, statistics, and presentations
• Support internal projects and assist with process management
• Conduct research on designated platforms and actively support the prequalification process
• Coordinate workshops, training sessions, and internal meetings, including preparation and follow-up

• Support managers and the team as a project assistant with the organization and coordination of processes and projects
• Organize appointments, meetings, and discussions while monitoring deadlines and workflows
• Manage filing systems and process follow-up tasks
• Provide administrative support to the manager and team in day-to-day operations
• Create and maintain reports, statistics, and presentations
• Support internal projects and ensure smooth processes
• Conduct research on designated platforms and support the prequalification process
• Coordinate workshops, training sessions, and internal meetings from preparation through follow-up

• Oversee timely and accurate creation and distribution of client invoices
• Ensure financial records are regularly balanced and reconciled
• Manage daily banking activities, including transactions and deposits
• Oversee collection of outstanding payments and follow up with clients
• Prepare monthly financial reports
• Organize and coordinate employee travel arrangements cost-effectively and according to company policies
• Manage office supplies and inventory, including ordering and maintaining stock levels
• Coordinate account and IT-resource setup for new employees
• Manage the employee offboarding process
• Oversee day-to-day operations of the Munich office, including food, beverages, maintenance, and rent
• Organize and manage internal office events within budget

Administrative Assistant jobs in Germany

Office Manager, Project Assistant – Construction & Real Estate Consulting

Administrative Assistant, Automotive

Office Manager – Quotes & Invoicing (Part-Time)

Administrative Specialist – Project Management Office (PMO)

Front Office Manager – STARS

Administrative Specialist – Project Management Office (PMO)

Administrative Specialist – Project Management Office (PMO)

Administrative Specialist – Project Management Office (PMO)

Administration and Office Manager – All genders