Events

• Own production of i27 end-to-end, from vendor selection through timeline, budget, and on-site execution
• Serve as the BTC-side lead for the general contractor and production partners
• Own and manage the event floorplan across sponsors, staging, F&B, decor, and production
• Partner with Sales and Account Management to translate sponsor commitments into buildable scopes, timelines, and on-site activations
• Oversee stage builds and keep design and build on schedule and on brand
• Coordinate venue logistics for the Palace of Fine Arts, including load-in/load-out, permitting, and preferred vendor coordination
• Maintain accurate, real-time production timelines and vendor deliverables across parallel workstreams
• Surface risks early and propose tradeoffs
• Attend site visits and be on-site for load-in, show days April 22-23, and load-out
• Act as the primary production lead on-site
• Maintain proactive communication with internal stakeholders regarding production status, risks, and decisions

Event Producer

• Own and plan twice-yearly Medical Advisory Summits, including planning, invitations, programming coordination, travel, vendors, and on-site execution
• Manage Doximity’s presence at medical trade shows, including booth experiences, sponsorships, staffing, logistics, and lead capture
• Plan corporate events, physician gatherings, and conference-adjacent experiences
• Produce virtual events and activations, including webinars, product demonstrations, and interactive sessions for clinicians
• Manage event calendars, budgets, vendors, and timelines
• Set event goals and measure attendance, engagement, and outcomes to improve future programs

Marketing Events Manager

• Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution
• Support training and education-focused event programs, including room setups, schedules, materials, event platforms and onsite needs
• Coordinate venue sourcing, hotel room blocks, meeting space, food and beverage, audiovisual, signage, décor, transportation, staffing and event materials
• Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations
• Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and participant-facing materials
• Maintain project plans, production schedules, contact lists, vendor records and budget tracking
• Coordinate with Sales, Marketing, Training, Product and leadership teams
• Travel for site inspections, pre-event planning, onsite setup, event management and post-event wrap-up as needed
• Anticipate needs, identify risks, solve issues and ensure events reflect A|T Collective brand quality and professionalism
• Exercise independent judgment on event budgets, vendor and venue selection, contract terms and onsite decisions with limited day-to-day supervision

Event Planner – Strategic Events

• Produce Firecrawl events end to end, including venue, vendors, budget, timeline, run of show, guest-list logistics, day-of execution, and debrief
• Run the monthly community series at the San Francisco headquarters
• Produce private dinners and intimate gatherings for customers, prospects, and partners
• Own Firecrawl’s conference and industry-event presence, including activation, travel, shipping, staffing, and attendee experience
• Plan and run team offsites, including lodging, travel, meals, activities, and schedules
• Manage merchandise and brand objects from concept handoff through production and fulfillment
• Build event systems such as budgets, vendor lists, checklists, and timelines
• Track attendance, cost per attendee, and follow-through to inform future event decisions
• Report to the Chief of Staff and collaborate with the Deputy Chief of Staff
• Travel for events

Events Producer

• Deliver best-in-class hospitality experiences and events for trade guests visiting Black Stallion Estate Winery
• Process and calendar hospitality request forms and maintain property trade calendars
• Proactively communicate with Sales teams regarding trade visit priorities, key brands and SKUs, and guest backgrounds and needs
• Develop individualized guest experiences and execute trade events
• Calendar, facilitate, and execute wine tastings, tours, experiences, and wine education activities
• Manage overnight accommodations and reservations for suites or cottages
• Partner with Brand, Sales, and Winemaking teams to create wine showcases and trade education programs
• Execute sales and internal guest visit requests according to hospitality request forms
• Maintain hospitality essentials inventory and replenishment in guest cottages or suites
• Process visit charges and provide receipts and reporting
• Support, coordinate, and host special visits, pourings, events, experiences, and internal meetings
• Develop trade programs, operational improvements, new experiences, and customizations with leadership
• Serve as the primary point of contact for trade guests and build relationships between guests and the winery team
• Act as Event Captain, supervising event staff and ensuring accurate operations and event timelines
• Create and maintain proposals, contracts, event orders, timelines, schematics, vendor contracts, and guest-request details
• Plan, organize, facilitate, and execute private and company-sponsored hospitality events
• Maintain event calendars and secure workforce, equipment, and other event requirements
• Handle phone inquiries, emails, and correspondence for trade, corporate, and private special events

Trade Hospitality & Events Coordinator

• Assist clients one-to-one inside their homes
• Provide personal care including dressing, bathing, grooming, and assistance with meals
• Perform light housekeeping, basic cleaning, laundry, and organizing
• Drive clients to appointments, run errands, and grocery shop
• Provide companionship through games, puzzles, and other social and emotional support activities
• Participate in on-the-spot interviews during the virtual hiring event

Caregiver

• Assist clients 1:1 inside their homes
• Provide personal care including dressing, bathing, grooming, and assistance with meals
• Perform light housekeeping, basic cleaning, laundry, and organizing
• Drive clients to appointments
• Run errands and grocery shopping
• Provide companionship through games, puzzles, and other activities
• Provide social and emotional support to aging adults

• Attend the Pasadena New Store Opening hiring event
• Interview on the spot for Designer, Seasonal Sales Associate, Seasonal Cashier, and Seasonal Operations associate roles
• Join the new Pasadena location opening on November 5th
• Perform furniture sales, home decor design, retail, and/or customer service activities
• Support merchandise movement and lifting requirements

New Store Opening

• Create and manage project plans for marketing and event activities
• Organize marketing activities to promote events
• Manage event schedules and coordinate resources and travel
• Receive and respond to questions and concerns from event attendees
• Create new events and manage event activities
• Develop and implement policies, procedures, and staff training
• Coordinate and plan event logistics
• Organize and order necessary marketing materials
• Track and report event spending and budgets
• Collaborate across Accounting, Application, Marketing, Production, and Sales teams
• Assist cross-functional teams with projects as directed
• Manage end-to-end planning, logistics, and execution of trade shows and exhibitions
• Direct targeted marketing campaigns to maximize event success

Marketing Coordinator – Events

• Manage end-to-end operations for third-party conferences, owned experiences, field programs, executive engagements, and internal events
• Build detailed workback plans, run-of-show documents, staffing plans, production schedules, and contingency plans
• Oversee registration, attendee communications, food and beverage, audiovisual, production, transportation, security, and on-site execution
• Support executive and VIP logistics, including travel coordination, briefing materials, green rooms, rehearsals, handlers, and on-site movement
• Serve as an on-site lead who anticipates issues, resolves them quickly, and protects the guest and executive experience
• Build and maintain operational systems including intake, briefs, approval workflows, calendars, templates, checklists, and service standards
• Maintain a single source of truth for event dates, owners, budgets, milestones, executive participation, content needs, and dependencies
• Create scalable processes for regional consistency and local adaptation
• Partner with Marketing Operations on event technology, registration systems, lead capture, data hygiene, integrations, and reporting workflows
• Own budget tracking, purchase orders, invoices, accruals, reconciliations, and forecasting
• Lead vendor sourcing and management across agencies, venues, production, audiovisual, fabrication, hospitality, transportation, gifting, and staffing
• Support contract negotiations, scopes of work, change orders, payment schedules, insurance, permits, and compliance
• Track inventory, assets, signage, collateral, and shipping logistics
• Maintain risk, safety, and contingency standards for global events
• Partner with cross-functional teams including Field Marketing, Corporate Marketing, Sales, Executive Operations, Communications, Product Marketing, People, Finance, Legal, and Procurement
• Run planning cadences, document decisions, surface risks, and clarify ownership, deadlines, and next steps
• Ensure attendee and engagement data is accurate and connected to appropriate systems
• Create post-event recaps covering budget performance, attendance, engagement, operational learnings, and recommendations
• Report directly to the VP of Experiential Marketing and support the entire events function

Events jobs in California

Event Producer

Marketing Events Manager

Event Planner – Strategic Events

Events Producer

Trade Hospitality & Events Coordinator

Caregiver

Caregiver

New Store Opening

Marketing Coordinator – Events

Senior Events Operations Manager