Events

• Coordinate and support the planning and execution of in-person, virtual, and hybrid events
• Maintain project plans, timelines, production schedules, and key deliverables
• Manage event logistics, including venues, catering, audiovisual requirements, signage, transportation, accommodations, and supplier coordination
• Support speaker and program management, including communications, briefing materials, scheduling, agenda coordination, and briefing calls
• Manage attendee registration processes and event platforms
• Monitor registration and attendance and respond to attendee inquiries
• Support VIP guests and special accommodations
• Track sponsorship and client deliverables
• Coordinate branding assets and materials and assist with sponsor activations and onsite requirements
• Coordinate vendors and maintain event documentation
• Track budgets, reconcile invoices, and ensure compliance with health and safety requirements
• Support onsite registration, attendee flow, event-day activities, and real-time troubleshooting
• Collaborate with Event Specialists, Sales, Marketing, Finance, and other internal stakeholders
• Compile post-event reports, surveys, and analytics
• Maintain accurate event records and databases, including attendance, engagement, and sponsor performance metrics
• Identify opportunities to improve event processes, attendee experiences, and operational efficiencies

Events Coordinator, Revenue

• Coordinate and support planning and execution of in-person, virtual, and hybrid events
• Maintain project plans, timelines, production schedules, and key deliverables
• Manage venues, catering, audiovisual requirements, signage, transportation, accommodations, and supplier coordination
• Support speaker communications, briefing materials, scheduling, agenda coordination, and speaker briefing calls
• Manage attendee registration processes and event platforms
• Monitor registration and attendance and respond to attendee inquiries
• Support VIP guests and special accommodations
• Track sponsorship and client deliverables
• Coordinate branding assets, materials, sponsor activations, and onsite requirements
• Coordinate vendors and maintain event documentation
• Track budgets, reconcile invoices, and support compliance with health and safety requirements
• Support onsite registration, attendee flow, event-day activities, and real-time troubleshooting
• Collaborate with Event Specialists, Sales, Marketing, Finance, and other internal stakeholders
• Compile post-event reports, surveys, and analytics
• Maintain event records and databases, including attendance, engagement, and sponsor performance metrics
• Identify opportunities to improve event processes, attendee experiences, and operational efficiencies

Events Coordinator – Revenue

• Assist with execution of comprehensive management plans for a variety of events
• Steward alumni, donors, university and community stakeholders through activities and programs including major events, gift announcements, donor acknowledgements, lectures, webinars, and reputation-building events
• Coordinate event-planning details, including concepts, budgets, invitations, catering, AV, entertainment, registration, and communications
• Manage events on-site, proactively identifying and resolving issues and providing a high-quality guest experience
• Collaborate with colleagues in faculties, marketing and communications, development, senior administration, researchers, and alumni speakers to deliver high-caliber events
• Help advance institutional priorities and build strategic partnerships and relationships

Events Coordinator

• Lead execution of the Apotex Generics tradeshow strategy
• Gather Sales and Marketing input, determine event themes, select and source promotional items, and manage logistics from planning through post-event wrap-up
• Serve as primary contact with the tradeshow booth vendor and manage booth design updates, storage, shipping, and maintenance
• Lead planning and execution of internal events, including the National Sales Meeting
• Manage the Rep Request inbox and process orders for printed sales aids and Apotex inventory items
• Lead external event logistics for ACES Payor and Western Speaker Series initiatives in collaboration with the Event Lead
• Manage and oversee budget tracking for assigned Marketing Projects, including requests, invoices, and purchase orders
• Develop relationships with internal and external stakeholders, vendors, suppliers, and contractors
• Support translation requests and reviews for French marketing materials
• Coordinate event ticketing for the Sales team, including budget management and logistical support
• Work safely as a team member and adhere to organizational values and compliance programs
• Report suspected Adverse Drug Reactions to Global Pharmacovigilance according to Corporate SOPs
• Perform other relevant duties as assigned

Bilingual Marketing and Event Associate

• Support the National Events team and Client Relations and gifting activities
• Support the planning and execution of in-person, hybrid and virtual events
• Research, source and book venues, entertainment, gifting and other services
• Prepare onsite event materials
• Assist with onsite event registration and event delivery
• Monitor shared inboxes and respond to client event inquiries
• Update RSVPs and attendance in Salesforce
• Prepare event reports, metrics and data analysis
• Coordinate seasonal and ad hoc client gifting initiatives
• Process invoices and reconcile credit card statements
• Prepare and process event recordings for client distribution
• Collaborate with firm teams to meet event and gifting needs
• Keep the Client Relations Manager informed of project progress and issues requiring escalation
• Contribute to Client and Markets and Client Relations team initiatives and special projects

Client Relations, Events Coordinator

• Own Wagepoint's annual event strategy and calendar across tradeshows, industry events, customer and partner events, proprietary experiences, and annual summits
• Research and evaluate event opportunities based on audience, strategic fit, cost, reach, and potential business impact
• Build event plans covering objectives, target audience, experience, promotion strategy, budget, timelines, and success measures
• Lead end-to-end planning and execution of tradeshows and industry events
• Own Wagefest strategy, programming, promotion, production, and post-event follow-up
• Plan and execute three annual summits
• Manage event budgets, vendors, venues, production partners, and suppliers
• Own event timelines, registrations, travel, shipping, staffing, and logistics
• Build repeatable event playbooks, checklists, processes, and templates
• Establish success measures, track performance and ROI, and improve future event decisions
• Execute Wagepoint's webinar strategy, including scheduling, speaker coordination, registration, promotion, platform setup, live production, and follow-up
• Collaborate with Sales and external partners on target audiences, objectives, pre-booked meetings, and follow-up
• Coordinate event assets with the broader marketing team
• Partner with Marketing, SMB and Partner Sales teams on post-event plans
• Report directly to the Growth Marketing Manager
• Anticipate problems, close gaps, and ensure events are organized and ready

Events Marketing Manager

• Conceptualize, organize, and execute event activities
• Build and strengthen relationships with strategically important stakeholders and partners
• Analyze client needs and recommend event logistics and options
• Oversee implementation of event plans and activities
• Liaise with clients and vendors to resolve minor complaints and address issues
• Resolve issues during events and escalate problems as required
• Conduct post-event evaluations, analysis, and recommendations for changes
• Create and edit documents
• Coordinate and manage a variety of advancement-related events and special projects
• Prepare guest experience decks, event concepts, venue proposals, detailed event materials, and leadership briefings
• Manage event logistics including budgets, catering, room bookings, and audiovisual needs
• Communicate with vendors regarding requirements, timelines, expectations, and feedback
• Create event communications including invitations, registration webpages, and correspondence with invitees and registrants
• Deliver large-scale and complex digital programming and support online engagement

Event Coordinator

• Research and recommend venues, gifting, entertainment, and guest speaker options for specific events
• Support event registration
• Assist with Cvent reporting, data, and analytics to measure event ROI
• Support the hotel contract database for Toronto, Waterloo, and Montreal
• Create floor plans, name badges, welcome packages, and special gifts
• Research new vendors and services for recommended partners
• Detail business partner meeting minutes for assigned events
• Provide attendee coordination support
• Support internal, employee-facing, and client-facing onsite, offsite, and virtual events
• Collaborate with Event Producing, Strategy and Operations, and other Events and Experiences teams to deliver partner events

Student, Event Producing, People, Strategy & Enablement

• Generate and manage leads and foster relationships with potential clients
• Develop, cultivate and manage client accounts to convert relationships into outcomes aligned with strategic sales goals
• Assist Business Events and Marketing teams in building destination brand awareness
• Identify accounts and opportunities for Ottawa Tourism members and maintain member relationships
• Prepare customized bid proposals, conduct bid presentations and liaise with bid stakeholders
• Plan, manage and host client site inspections and familiarization tours
• Provide feedback for quarterly and annual sales goals
• Serve as subject matter expert in assigned markets
• Assist in developing and executing organizational projects and initiatives
• Help define and champion the Business Events team’s strategic goals, operational priorities and long-term vision
• Collaborate with Ottawa Tourism colleagues and external stakeholders
• Manage stakeholder relations to maximize impact and success
• Represent Ottawa Tourism as an ambassador at external events

Sales Manager, Business Events

• Support the planning, coordination, and execution of Alberta Cancer Foundation events, including stewardship events, donor engagement activities, partner events, community fundraising initiatives, and the Tour Alberta for Cancer
• Assist with event logistics including venue coordination, catering, vendor management, registration, signage, supplies, and event-day operations
• Support participant communications, registration administration, and stakeholder engagement activities
• Provide operational support before, during, and after events to ensure a positive guest or participant experience
• Attend community and partner events on behalf of the Foundation
• Support stewardship and donor engagement activities through the coordination of recognition events, donor experiences, and appreciation initiatives
• Assist with RSVP tracking, event communications and fulfillment of event-related stewardship commitments
• Collaborate with internal teams to help deliver exceptional experiences for donors, participants and partners
• Maintain accurate event records, budgets, registration information, attendance tracking, and event documentation
• Support donation processing, event reconciliation, reporting, and CRM data entry
• Prepare correspondence, presentations, and other administrative documents related to event activities
• Track event deliverables, timelines and follow-up activities to support successful event execution
• Manage ACF SWAG and inventory