Events

• Own Solidus’s events program end to end
• Build and run the events calendar across crypto, TradFi, prediction markets, and regulatory circuits
• Evaluate sponsorships, negotiate packages, and own event budgets and ROI
• Design and execute executive dinners, roundtables, roadshows, and branded events
• Manage venues, run-of-show, speakers, branding, and attendee experience
• Partner with Sales and SDRs on target account lists, pre-event outreach, on-site meeting booking, and post-event follow-up
• Track event contribution in HubSpot and run post-event debriefs
• Secure speaking slots for executives
• Coordinate co-marketing with industry associations and partners
• Collaborate with social and PR teams to amplify event presence
• Work closely with Sales, Marketing, and Leadership
• Report to the Director of Growth

Events & Field Marketing Manager

• Own Swarmia’s North American events calendar, strategy, lineup, and results
• Co-produce dinners and meetups with partner companies
• Build a network of field marketing partners
• Select conferences and manage sponsorships from negotiation through teardown
• Coordinate booths, speaking slots, event logistics, and sponsorship value
• Partner with account executives and BDRs on invite lists and post-event follow-up
• Handle hands-on event details such as restaurants, books, stickers, and event materials
• Represent Swarmia with partners and attendees
• Track event pipeline impact, performance, and costs
• Report results and improve future event performance

Event Marketing Manager

• Lead the strategy and execution of internal and external executive programs, including peer roundtables, client engagements, leadership gatherings, and thought-leadership platforms
• Lead BNY’s participation in and activation around major global events
• Oversee programs involving senior executives, clients, prospects, partners, and internal stakeholders across markets
• Evaluate, activate, and maximize strategic event sponsorships
• Oversee sponsorship rights and benefits, executive engagement, client programming, and brand activation
• Advise senior leaders and their teams on executive briefings, engagement strategy, speaking requirements, stakeholder coordination, and onsite support
• Translate business objectives and audience insights into distinctive experiences
• Oversee end-to-end program delivery, including venues, production, creative, agencies, vendors, hospitality, registration, travel, security, protocol, run-of-show, and onsite execution
• Own program budgets and oversee agency and vendor relationships, contracting, negotiations, and financial performance
• Establish success measures and evaluate engagement, audience quality, business outcomes, sponsorship value, and ROI
• Develop scalable processes, playbooks, and standards for executive and global event programs

VP, Events, Experiences – Sponsorships

• Manage events onsite, including coordinating with speakers, managing event staff, overseeing event setup and teardown, and resolving issues or emergencies
• Create and implement comprehensive event operation plans, including timelines, budgets, and resource allocation
• Coordinate all phases of event logistics, including food and beverage, meeting room layout, room lists, transportation, AV equipment rental, event registration, and onsite execution
• Mentor and motivate the team through training and coaching
• Travel nationally throughout the year
• Work with vendors to order and receive supplies and services
• Create, monitor, and manage event timelines on Airtable
• Collaborate with internal teams on event collateral, materials, client requirements, and follow-up activities
• Build and maintain relationships with a diverse network of individuals and organizations

Event Operations Manager

• Plan, develop, and manage all aspects of department special events
• Manage NCAA post-season host events, programs, conferences, camps, and clinics
• Prepare event logistics, including security, facility selection and reservation, menu planning, catering orders, briefings, seating arrangements, RSVP lists, transportation, event materials, and audio/visual equipment
• Conceptualize themes, research requests, assess feasibility, make recommendations, and execute events
• Ensure events meet the department's strategic goals
• Evaluate event success and share findings with department senior staff
• Confer with event-site staff to manage event details

Assistant Director – Special Events

• Oversee end-to-end planning of assigned pharma and industry conferences, including timelines, operations, logistics, budgets, and booth/sponsorship deliverables
• Own fulfillment of sponsorship deliverables, including registrations, tabletop booth displays, branding/creative assets, and contracted benefits
• Plan and execute roundtables and client dinners, including venue/vendor coordination, guest list development, attendee recruitment communications, and event deliverables
• Manage onsite event presence as needed
• Coordinate priority attendees, client meetings, networking opportunities, and event follow-ups with sales and commercial leaders
• Coordinate event content, marketing collateral, and social media engagement with marketing and design leaders
• Serve as primary operational liaison with conference organizers, vendors, and external event stakeholders
• Ensure event leads, meetings, attendance, and engagement data are accurately captured and shared for follow-up
• Maintain documentation, timelines, and scalable event management processes
• Communicate roadblocks and program updates in a timely and effective manner

Marketing Events Manager

• Develop scalable sponsorship architecture across Hearst's portfolio of marquee consumer, VIP, and industry events
• Create integrated sponsorship packages combining live experiences, digital media, social, branded content, commerce, and custom activations
• Partner with Sales, Marketing, Editorial, Creative Strategy, and Event Production teams to build sponsorship opportunities
• Establish sponsorship pricing strategies, inventory management processes, packaging standards, and tiered offerings
• Produce sales materials, sponsorship one-sheets, presentation decks, and rate structures
• Identify new sponsorship products and revenue opportunities by monitoring industry trends, client needs, and experiential marketing innovations
• Collaborate with Revenue Operations to track and manage sponsorship inventory
• Analyze sponsorship performance and develop case studies and insights to strengthen offerings and support new business development

Events Sponsorship Packaging Director

• Develop and execute high-impact events and educational programs engaging Vassar College’s alums and community members in support of institutional goals
• Oversee on-campus, off-campus, and virtual events aligned with the College’s mission and advancement priorities
• Design signature “learning for a lifetime” experiences
• Manage the Special Events and Programs team
• Produce special events featuring Vassar’s President, highlighting institutional priorities, and stewarding constituents
• Develop and implement annual educational programs delivered virtually and in person
• Ensure programs are budget-neutral or revenue-producing and tailored to alum interests
• Showcase Vassar’s faculty, alums, and other experts
• Standardize and execute event planning, implementation, and data management best practices
• Build relationships with colleagues, constituents, Advancement areas, and campus partners
• Develop and oversee operating budgets and revenue-generation strategies
• Set goals and analyze KPIs for the SEP team

Director of Special Events and Programs

• Support the Director in planning and executing large-scale retailer events for Sephora and Ulta
• Build and maintain run-of-show documents and logistics timelines; track deliverables and deadlines
• Coordinate on-site logistics including shipping, freight, load-in/load-out, setup, staffing, credentials, and day-of troubleshooting
• Partner on merchandise and samples ordering for large-scale events
• Process and manage event purchase orders from submission through vendor payment
• Maintain event budget trackers, logging purchase orders, invoices, and actuals for Finance reconciliation
• Own new vendor setup and compliance documentation; track invoice status and vendor payments
• Source and vet vendors, gather quotes, compare options, and maintain RFP documentation
• Support internal events including the National Sales Conference and Summer Soiree
• Coordinate venue, hotel, vendor sourcing, contracting documentation, attendee registration, rooming lists, dietary/accessibility needs, transportation, and welcome materials
• Support on-site event setup, breakdown, run-of-show management, and real-time problem solving
• Support North America merchandise and in-store event kit programs from ideation through delivery
• Build event kit distribution lists and submit product orders; maintain Event Closet organization
• Support creative briefs and copy for Sephora and Ulta field assets through Asana
• Monitor industry trends and competitor activity to inform event kits, concepts, and creative direction
• Maintain asset libraries, OneDrive folders, naming conventions, and version control

Events Coordinator

• Manage corporate credit card reporting and assist with management of internal budgeting systems for the Special Events team
• Inventory and manage supplies for the Special Events Team
• Support the Special Events team onsite at events with load-in, supplies, check-in, vendor coordination, onsite signage, and on-site fundraising including auctions
• Provide general administrative support across all special events in the lead-up to events
• Manage External Relations Team updates for Special Events by compiling weekly report-outs
• Provide reporting and financial reconciliation for teams and general list management for events
• Support events at The Venue at City Harvest by leading client tours, assisting with onsite vendor management, routing contracts for approval, and collecting certificates of insurance
• Support City Harvest’s marathon team of 100 runners by attending onsite events, reconciling event financials, coordinating guest lists and runner forms
• Support City Harvest donor cultivation events and auction fulfillment events

Events jobs in New York