Executive Assistant

• Manage calendars, appointments, meetings, and schedules.
• Coordinate meetings, prepare agendas, and ensure appointments are scheduled efficiently.
• Monitor, prioritise, draft, and respond to routine email correspondence.
• Follow up on outstanding emails, action items, and pending requests.
• Arrange travel, accommodation, and other logistical requirements when necessary.
• Identify and resolve scheduling conflicts proactively.
• Prepare, issue, distribute, and verify invoices and supporting documentation.
• Maintain billing records, invoice trackers, and financial spreadsheets.
• Monitor outstanding invoices and assist with payment follow-ups.
• Liaise with clients, suppliers, internal teams, accountants, bookkeepers, and finance teams.
• Prepare statements, expense summaries, financial reports, and routine financial summaries.
• Maintain financial records, administrative databases, expense records, receipts, payments, and reimbursements.
• Assist with accounts payable, accounts receivable, invoice reconciliation, expense monitoring, and budget trackers.
• Support bookkeeping and accounting document preparation and organisation.
• Provide day-to-day administrative assistance to management and team members.
• Prepare, format, and maintain documents, reports, presentations, and correspondence.
• Maintain electronic filing systems and document records.
• Manage office supplies, administrative requests, data entry, record keeping, and internal system updates.
• Track deadlines, follow up on tasks, and complete other reasonable administrative duties.

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