Legal Assistant

• Perform PPSA searches, registrations, amendments, and discharges
• Prepare all client contracts and agreements
• Create and maintain organized, up-to-date client files
• Perform due diligence on client files and accounts
• Prepare and execute Subordination Agreements
• Collaborate with the Credit Department to prepare legal contractual documents
• Prepare and execute payoffs with other lenders
• Communicate daily with the sales team regarding file status
• Monitor file progress and follow up on outstanding tasks

Legal Administrative Assistant

• Support three legal professionals in the Commercial Litigation practice
• Draft and/or prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations and correspondence
• Compile records and briefs as required
• Arrange service and filing of legal documents with process servers, agents and appropriate courts
• Manage and track deadlines, conditional dates and appointments
• Manage lawyers’ calendars and schedule appointments and court dates
• Type correspondence and legal documents from handwritten notes, phone or verbal instructions
• Open and close electronic and physical files
• Maintain detailed matter/client lists and the electronic filing system (iManage)
• Run monthly accounts and review entries for accuracy and completeness
• Enter dockets into accounting software (3E)
• Manage internal and external communications, including calls, mail, faxes and email
• Respond to client inquiries and conduct follow-up
• Update client contact lists in the CRM (InterAction)
• Work with the Marketing and BD department as required
• Schedule appointments and meetings, book meeting rooms and make travel arrangements
• Coordinate with internal departments to provide documents and materials on time
• Establish and assess work priorities
• Support colleagues and cover absences
• Perform other administrative duties as assigned

Litigation Legal Assistant

• Prepare, edit, format, print, scan, and proofread correspondence, memoranda, litigation documents, reports, forms, labels, and other documents.
• Coordinate and assign tasks to various resource groups and ensure their timely completion.
• Proofread documents and verify their clarity, formatting, spelling, and grammar.
• Assist lawyers in preparing for and coordinating hearings and trials.
• Record and monitor appearance dates, pleadings, and filing requirements.
• Prepare basic pleadings and other visual materials for use in court.
• Coordinate service and filings with process servers and the Court.
• Schedule and coordinate examinations, expert testimony, and other hearings; manage the collection of evidence.
• Manage files, including opening, organizing, retaining, and retrieving paper and electronic files.
• Maintain lawyers’ calendars, meetings, appointments, deadlines, and client-related activities.
• Coordinate lawyers’ travel arrangements and prepare itineraries and expense reports.
• Update contact information in the client database.
• Coordinate client meetings and room logistics, catering, and audiovisual equipment.
• Review, route, prepare, and process mail and faxes.
• Receive, screen, and direct calls; respond to routine inquiries and take messages.
• Assist with the preparation and daily closing of time entries.
• Collaborate with the Finance Department to open client and matter files.
• Coordinate activities with functional departments.
• Support other legal assistants during absences or periods of tight deadlines.
• Maintain and update professional knowledge through training and perform other duties as assigned.

Legal Assistant, Labour and Employment Law

• Provide coordination, legal clerical support, and administrative services to the legal management/procurement team
• Report to the Director of Legal Services
• Act as a contact for administrative needs, requests, and inquiries
• Type and format fund prospectuses and supporting documents, agreements, resolutions, correspondence, forms, minutes, and fund meeting materials
• Provide administrative support to prospectus and other regulatory filings
• Prepare material and provide support for Board meetings
• Process legal bill and external director fee payments
• Liaise with external and internal clients on administrative issues
• Perform general clerical duties, including filing, expense reports, and calendar management
• Assist with projects assigned by the legal department
• Provide administrative support to the procurement team
• Interact with all levels of the organization as well as external directors, clients, and contacts

Legal Assistant – 6-month contract

• Review and mentor more junior Business Immigration Analysts
• Draft complex petitions for employment-based nonimmigrant and immigrant visas, including PERM and adjustment of status applications
• Respond to client inquiries via email
• Assist with reporting and data requests
• Support program management for client accounts and lead special projects
• Train junior staff on US immigration processes
• Stay updated on changes in immigration laws, regulations, policies, and trends
• Leverage technology and automation to enhance the client experience
• Ensure accuracy and quality in personal work and the work of others
• Participate in client meetings, offering insights and solutions
• Prepare and submit timely immigration-benefits requests for companies, noncitizen employees, and their families under attorney supervision

Business Immigration Law Clerk – Associate/Senior Associate

• Prepare, edit, format, print, scan and revise correspondence, memoranda, litigation documents, reports, forms, labels and other materials
• Coordinate and disperse tasks among resource groups and ensure timely completion
• Proofread documents and check formatting, spelling, grammar and clarity
• Assist lawyers with preparation and coordination of hearings and trials
• Record and monitor court appearance dates, pleadings and filing requirements
• Prepare basic court pleadings and courtroom visuals
• Coordinate service and filing of proceedings with agencies and courts
• Schedule and coordinate discoveries, expert witnesses and court-designated hearings
• Monitor evidence gathering
• Maintain knowledge of legal terminology, court rules, procedures and applicable medical terminology
• Manage large and complex files and maintain filing and retrieval systems
• Maintain calendars, key dates, meetings, appointments, due dates and client-related activities
• Coordinate lawyer travel arrangements, itineraries and travel expense reports
• Update client database contact information
• Coordinate client meetings, rooms, catering and audio-visual equipment
• Review and route incoming mail and faxes and process outgoing communications
• Screen and direct incoming calls and respond to routine client inquiries
• Assist with daily time-entry preparation and finalization
• Coordinate new Client and Matter openings with Finance for KYC
• Coordinate activities with functional area staff
• Provide backup support and perform other assigned duties
• Maintain and update job knowledge and technical skills through education opportunities

Senior Legal Assistant, Litigation

• Manage content for Stocksy’s distribution partnerships via Adobe and Alamy, including content removals and sendback reconciliation
• Keep agreements organized and maintain the legal filing system
• Organize historical client contracts and develop processes for ongoing updates
• Assist with governance activities, member events, Board of Directors administration, director appointments and elections, resolution processes, and other governance processes
• Assist with contract signing and finalization, including obtaining signatures and completing contract steps
• Conduct general research supporting legal determinations, including brand, trademark, and location research
• Lead the Sensitive Use approval process with clients and the sales team
• Support unauthorized use investigations and follow-up
• Manage account closure requests, including GDPR and related data removals
• Support the Digital Media Leadership Alliance and its Legal Committee with scheduling, meeting planning, preparation, and request tracking
• Provide scheduling, travel, and reimbursement support for the CEO
• Work with the VP Legal & Advocacy to triage incoming requests
• Track deadlines, timelines, and contract renewals

• Prepare and/or draft legal documents, forms, presentations, and correspondence
• Compile records and briefs with guidance from legal assistants
• Arrange service of legal documents and file with appropriate courts, including online portals
• Communicate with courts as required
• Type correspondence and legal documents from handwritten notes, phone, or verbal instructions
• Open and close electronic files
• Maintain detailed matter/client lists and the iManage electronic filing system
• Enter and update client contact lists in InterAction CRM
• Work with the Marketing and Business Development Department as required
• Provide coverage support at practice-group desks during absences
• Perform billing, docket entries, expense tracking, scheduling, meeting-room booking, and travel arrangements
• Coordinate with internal departments to provide documents and materials on time
• Perform other administrative duties as assigned

Legal Assistant, Team Support

• Organize workload and execution by implementing tracking measures
• Prepare legal documents according to the professional’s instructions
• Prepare confidential letters and memoranda
• Transcribe information from the supervisor’s dictation
• Act as a liaison between the professional and a variety of individuals, groups, and internal and external clients at all levels
• Handle routine correspondence
• Manage the reminder database system
• Manage the calendar
• Prepare special reports, including data collection and summaries
• Demonstrate initiative and sound judgment to reduce the professional’s administrative workload
• Create, monitor, and maintain client files
• Coordinate administrative tasks, including accounting, file opening and closing, time entry, and billing
• Perform any other duties as required

Legal Assistant jobs in Canada