Legal Assistant

• Provide administrative support to two or more lawyers
• Communicate with witnesses, clients, colleagues, and partners
• Prepare and/or proofread legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, and orders
• Maintain accurate case records, contacts, and case materials
• File legal documents with various local courts
• Track multiple agendas and provide timely deadline reminders
• Schedule depositions and client meetings
• Maintain attorney calendars

• Provide administrative support to two or more lawyers
• Effectively communicate with witnesses, clients, colleagues, and partners
• Prepare and/or proofread legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, and orders
• Maintain an accurate case record system, including keeping contacts and case material up to date
• File legal documents with various local courts
• Facilitate meeting deadlines by keeping multiple agendas and providing timely reminders
• Schedule depositions and client meetings
• Maintain all attorney calendars

• Provide comprehensive litigation support to multiple attorneys, managing heavy and complex caseloads
• Prepare, revise, proofread, and format pleadings, motions, briefs, discovery, and correspondence in compliance with applicable court rules
• Prepare court filings for state, federal and appellate courts, including electronic and traditional filings
• Coordinate travel arrangements
• Prepare, submit, and track travel and expense reimbursements
• Assist with discovery and trial support, including document production, exhibit preparation, and court filings
• Support scanning, photocopying, and binder preparation as needed
• Create and maintain filing systems and databases in compliance with office policies to ensure accurate and efficient data retrieval
• Maintain and monitor litigation calendars, including deadlines, hearings, depositions, and trial dates
• Perform other duties as assigned

• Prepare, revise, format, proofread, and transcribe legal correspondence, pleadings, memoranda, reports, forms, and other documents via the BigHand workflow tool or other source material.
• Prepare and manage documents for electronic filing, including confirming applicable court requirements and supporting retrieval and filing of accepted or file-stamped copies.
• Enter critical dates and deadlines accurately into the Firm’s electronic docketing system.
• Prepare new client and new matter documentation, engagement letters, invoices, check requests, expense reports, and other matter-administration materials.
• Schedule and coordinate depositions, mediations, meetings, conferences, and related logistics.
• Coordinate travel arrangements, including transportation, automobile rentals, and hotel reservations.
• Maintain electronic and paper client and office files, including organizing emails and documents in the Firm’s document management system.
• Communicate professionally with attorneys, clients, colleagues, courts, and third-party vendors by telephone and email.
• Perform accurate data entry in Firm systems.
• Provide document production and administrative support, including copying, printing, scanning, mailing, assembling, and merging documents.
• Review all work for completeness, accuracy, formatting, context, and compliance with instructions.
• Manage multiple assignments and competing deadlines, communicate status and capacity, and escalate questions or risks when appropriate.
• Support colleagues and contribute to balanced workflow and consistent service across the centralized team.
• Perform other duties as assigned based on attorney, client, team, and business needs.

• Support LASROC attorneys in the Housing & Consumer Law Unit and assist the Tenant Defense Project
• Assist with eviction prevention, bankruptcy, foreclosure prevention, and other housing and consumer law matters
• Assist attorneys at least twice a week at Rochester City Court Landlord Tenant Part intake sessions
• Help tenants sign up for services, complete intake packets, access outside funding sources, and work with attorneys on legal information and case settlements
• Maintain ongoing client contact by telephone and email for case updates and management
• Update client appearance notes and court records in databases and help identify outside funding sources
• Call bankruptcy clients for application information and enter data into Next Chapter bankruptcy software
• Prepare transfer tax paperwork for deed transfers
• Work with lawyers to prepare documents for real estate closings
• Archive and organize live case materials, track adjournments, and prepare attorneys for appearances
• Execute landlord-tenant assignments through the Tenant Defense Project interagency case referral system
• Conduct intake and issue spotting for illegal lockout, constructive eviction, and consumer debt matters
• Perform copying, filing, scheduling, and other administrative tasks
• Accompany contingents to outlying area courts for intake staffing or one-off cases
• Perform additional duties as assigned

Legal Assistant – Housing and Consumer Law

• Support attorneys within the Global Restructuring and Special Situations practice
• Serve as the key point of contact for internal and external clients
• Liaise between attorneys and clients
• Provide administrative, clerical, and document processing services
• Assist in organizing client events
• Process and follow up on invoice payments
• Manage busy calendars and schedule appointments
• Prepare and organize complex travel arrangements
• Maintain client files and update contact lists
• Read, research, and route correspondence
• Monitor, screen, respond to, and distribute incoming communications
• Process reimbursement expenses, expenditure reporting, and credit card reconciliation
• Manage invoicing, client billing and collections, and time entry
• Coordinate with opposing counsel and courts to support client relationships
• Draft client engagement letters and process conflict checks and new matter requests
• Assist with business development initiatives, filings, and marketing-coordinated events
• Maintain paper and electronic legal files
• Assist with filing pleadings with the court and service thereof
• Assist with preparing fee applications for estate representations
• Prepare agendas and review and prepare billing invoices
• Perform other department activities and additional assigned duties

Legal Support Specialist

• Manage calendars and coordinate travel for Partners and Associates
• Send approved communications on behalf of Partners and Associates
• Perform diverse administrative assignments
• Gatekeep sensitive documents and external communications
• Handle paralegal tasks
• E-file documents in New York

Legal Secretary

• Provide administrative support to two or more lawyers
• Effectively communicate with witnesses, clients, colleagues, and partners
• Prepare and/or proofread legal documents such as pleadings, briefs, opinions, complaints, administrative decisions, and orders
• Maintain an accurate case record system, including keeping contacts and case material up to date
• File legal documents with various local courts
• Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders
• Schedule depositions and client meetings
• Maintain all attorney calendars

• Work with attorneys in the Family Law Unit
• Provide administrative and case support for direct legal representation in Family Court and Supreme Court matrimonial and other family matters
• Open and maintain client case files by processing court documents and entering data accurately into case management software
• Draft, format, and proofread legal documents such as custody orders, motions, and correspondence
• Prepare legal documents for filing and service in accordance with court deadlines and procedural requirements
• Record and update court appointments and deadlines
• Communicate with court personnel and clients to obtain supplementary documents and case information
• Maintain accurate and up-to-date materials and documents for hearings and trials
• Assist attorneys in organizing case materials and documents for hearings and trials
• Participate in office functions, trainings, program meetings, and other meetings
• Provide additional administrative and case support as needed
• Perform additional duties assigned by the supervising legal assistant or division director

Legal Assistant – Family Law

• Directly assist an assigned group of local attorneys
• Provide global team support with administrative responsibilities
• Assist lawyers with client intake tasks, including processing conflicts of interest and new business intake forms
• Monitor lawyer time entries for compliance with firm standards, proactively edit entries, and alert attorneys of non-compliance
• Generate, edit, and post client invoices while meeting firm and client-defined standards
• Work with assigned lawyers to manage billing inventory
• Execute expense reimbursement, calendaring and scheduling, document management and edits, and travel arrangements
• Preserve and protect highly sensitive, confidential, privileged, financial, and proprietary information