Proposal Manager

• Independently lead complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through final submission
• Review solicitation documents and identify requirements, evaluation criteria, compliance requirements, deliverables, and pursuit challenges
• Develop proposal outlines, compliance matrices, schedules, assignments, and production plans
• Facilitate proposal kickoffs and establish expectations, responsibilities, milestones, and deadlines
• Partner with project managers, technical leaders, and business development professionals on pursuit strategy, key messages, differentiators, and win themes
• Drive technical contributors and pursuit teams to maintain schedules and complete assignments
• Develop, write, edit, and refine technical and non-technical client-focused content
• Identify content, experience, and qualification gaps and develop solutions with technical teams
• Tailor project experience, resumes, capabilities, and supporting information to client priorities and solicitation requirements
• Manage proposal reviews and perform final quality and compliance reviews
• Coordinate final production and submission requirements
• Support client follow-up, pursuit outcomes, and lessons learned
• Lead client interview and presentation materials using Microsoft PowerPoint
• Partner with technical teams on presentation structure, messaging, graphics, and supporting materials
• Facilitate presentation preparation and rehearsal sessions
• Help technical presenters communicate complex information clearly
• Maintain project, personnel, client, pursuit, CRM, and marketing knowledge data
• Develop and refine project descriptions, resumes, boilerplate, qualifications, brochures, project profiles, presentations, conference collateral, and branded materials
• Provide Adobe InDesign document development and production support
• Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and branded materials
• Support Infrastructure-focused communications, thought leadership, white papers, blogs, and project stories
• Interview technical subject matter experts and translate their expertise into written content
• Maintain Pond brand and quality standards across deliverables

Marketing & Proposal Coordinator III

• Own assigned federal RFP, RFQ, RFI, sources-sought, task-order, BPA, IDIQ, and GWAC responses from bid decision through submission and lessons learned
• Analyze solicitations and amendments, including Sections C, H, L, and M, evaluation criteria, statements of work, performance work statements, attachments, clauses, page limits, and submission instructions
• Develop and control compliance matrices, requirements crosswalks, annotated outlines, writing plans, proposal schedules, content assignments, templates, review plans, data calls, and submission checklists
• Lead proposal kickoffs, solutioning sessions, daily stand-ups, content recovery meetings, and Pink, Red, Gold, and final-production reviews using APMP/Shipley-aligned practices
• Write and integrate technical, management, staffing, transition, quality, corporate-experience, past-performance, key-personnel, and executive-summary content
• Interview executives, program managers, solution architects, technical SMEs, recruiters, contracts personnel, and partners to extract solution details, benefits, proof points, metrics, risks, and discriminators
• Translate complex solutions involving data engineering, analytics, AI/ML, cloud, DevSecOps, cybersecurity, software development, systems integration, and mission support into evaluator-focused narratives
• Coordinate and edit inputs from internal authors and teaming partners; identify missing, inconsistent, unsupported, generic, or noncompliant content; and drive corrective actions to closure
• Serve as senior proposal editor through structural, substantive, compliance, style, and final-copy reviews
• Provide independent editorial review across volumes for voice, readability, cross-volume consistency, requirement traceability, claim support, acronym use, tables, graphics concepts, and action captions
• Implement a two-review protocol for major submissions
• Use approved generative-AI tools for requirements extraction, compliance checking, outlining, drafting, rewriting, gap analysis, and quality control while independently validating output
• Manage document configuration, version control, page allocation, production, final quality checks, authorization, and on-time electronic submission
• Maintain reusable proposal content, approved past-performance references, resumes, capability matrices, templates, lessons learned, and source documentation in the content repository
• Support capture-stage reviews, bid/no-bid assessments, response planning, and opportunity transitions when proposal workload permits

Federal Proposal Manager – Lead Writer

• Oversee the full lifecycle of proposal development from initial RFP release through final submission
• Analyze RFP requirements and recommend proposal processes and content
• Guide writers, organizational leads, and proposal team members
• Define proposal style conventions and approve templates, covers, spines, tabs, labels, and associated graphics
• Develop and maintain proposal schedules and compliant outlines
• Consolidate RFP questions and facilitate internal review and approval
• Lead proposal kick-off meetings, status meetings, and color reviews
• Ensure compliance with RFP requirements throughout the proposal lifecycle
• Coordinate reviews with Legal, Contracts, Insurance, and other stakeholders
• Ensure required forms and documentation are completed
• Prepare review packages and guide contributors and reviewers
• Maintain and manage the proposal collaboration workspace
• Coordinate graphics development and production activities
• Review proposal content for quality, consistency, and compliance
• Ensure timely production and coordinate final delivery and submission plans
• Lead final book check reviews
• Communicate proposal status and escalate risks or concerns to senior leadership
• Track and confirm successful proposal delivery and submission
• Support preparation and coordination of oral presentations

Senior Proposal Manager

• Own each proposal from bid/no-bid through submission
• Develop capture plans, compliance matrices, schedules, and color-team reviews
• Coordinate the cost volume with finance
• Work with engineers to develop technical sections
• Build and maintain a library of past performance and proposal boilerplate
• Pursue Department of War contracts through SBIR/STTR, AFWERX, Army xTech, DIU, SOFWERX, OTAs, CSOs, and BAAs
• Work with Partnerships on bids alongside manufacturers
• Support customer meetings, industry days, and demos as required
• Work directly with the founders and report pursuit progress to the executive team

Capture & Proposal Lead

• Own state and district RFP responses and instructional materials adoption submissions
• Manage complete submissions from initial review through confirmed receipt
• Read solicitation documents, rubrics, attachments, and addenda
• Build compliance matrices covering eligibility criteria, required responses, evidence, forms, submission rules, and deadlines
• Develop project plans with owners, milestones, review cycles, and internal deadlines
• Manage multiple submissions simultaneously
• Identify disqualifiers, unclear requirements, and resource constraints
• Prepare clarification questions and escalate decisions requiring leadership or specialist input
• Write executive summaries, curriculum narratives, implementation plans, and other substantive proposal responses
• Tailor responses to state or district priorities, evaluation criteria, and scoring rubrics
• Translate curriculum and product expert input into explanations of instructional design, standards alignment, research, assessment, differentiation, and implementation support
• Verify claims and supporting evidence
• Coordinate standards alignment materials, research documentation, pricing, certifications, contractual exceptions, samples, and reviewer access
• Review and edit contributor materials and consolidate drafts
• Conduct final completeness, accuracy, consistency, and compliance checks
• Complete portal uploads and coordinate electronic or physical delivery
• Retain submission records and confirm receipt before deadlines
• Maintain a calendar of state adoption windows and district RFP opportunities
• Partner with Sales to assess eligibility, product fit, and submission readiness
• Provide bid/no-bid recommendations
• Maintain an organized library of approved narratives, evidence, standards documentation, and submission materials
• Track submission outcomes and request evaluator feedback
• Improve workflows and quality checks to prevent recurring errors and reduce rework

• Respond to complex incoming Requests for Proposals for new client acquisition, client relationship growth, and retention of existing client relationships
• Determine appropriate base content and compose custom, tailored content for solicited and proactive proposals
• Develop clear, concise, and compelling proposals describing client solutions
• Lead market teams as project manager through proposal production and review processes
• Compose complex client-centric proposal packages aligned with team vision, business strategy, and prospect needs
• Provide coaching, mentoring, and guidance to team members
• Escalate process or training concerns to the team manager
• Maintain knowledge of supported products and services through training and internal/external communications
• Identify and manage risks associated with developing and distributing RFPs and RFIs
• Undertake self-education through training modules, conferences, web-exes, and other resources

Lead Proposal Writer

• Review new RFPs or proposal requests and identify key requirements, deadlines, and deliverables
• Develop proposal storylines, win themes, and section outlines aligned with the win strategy
• Host stakeholder check-ins with Sales, Delivery, and Commercial teams
• Draft and tailor executive summaries, service overviews, methodologies, bios, and case studies
• Edit and proofread SME and team contributions for clarity, consistency, and brand compliance
• Coordinate visuals and design assets, including timelines, team structures, and solution illustrations
• Package, format, and finalize Word or PDF proposal documents
• Upload or submit final proposals through portals, email, or procurement systems
• Track bid progress, proposal status, win/loss data, and key metrics
• Develop pitch decks and support presentation teams with orals coaching
• Lead or support kick-off calls and clarify roles, timelines, and submission strategies
• Participate in lessons-learned reviews and improve proposal processes
• Maintain and enhance proposal content libraries, templates, bios, case studies, and FAQ responses
• Support compliance and governance checks involving pricing attachments, contract schedules, or terms review
• Coach or mentor junior proposal writers or freelancers as needed

• Lead the enterprise proposal management function and establish standards for proposal planning, development, review, production, submission, and post-submission activities
• Supervise, mentor, and develop Proposal Managers, Proposal Coordinators, Proposal Writers, and Graphic Designers
• Assign work and balance resources across concurrent pursuits
• Partner with Capture Managers to translate customer intelligence, win themes, discriminators, competitive positioning, and solution strategies into proposal content
• Evaluate proposal requirements and develop execution plans covering schedules, assignments, reviews, production requirements, dependencies, and submission milestones
• Lead proposal kickoff meetings, daily stand-ups, solution and strategy sessions, content reviews, and other proposal development activities
• Plan and facilitate Pink, Red, Gold, and other color-team reviews
• Ensure proposals are compliant, responsive, persuasive, visually effective, and aligned with solicitation requirements, evaluation criteria, capture strategy, and approved commitments
• Maintain compliance tools, proposal outlines, annotated templates, compliance matrices, schedules, review protocols, and quality-control processes
• Directly manage selected strategic, complex, high-value, or time-sensitive proposals from pre-solicitation planning through final submission
• Coordinate with subject matter experts and functional stakeholders to develop technical, management, staffing, transition, past-performance, and corporate-experience content
• Integrate proposal development with pricing, contracts, legal, finance, operations, security, talent acquisition, and executive review requirements
• Identify proposal risks, resource constraints, content gaps, and schedule concerns and escalate issues requiring leadership attention
• Ensure proposal commitments, representations, assumptions, and supporting information are reviewed and authorized before submission
• Oversee proposal production and submission, including document configuration, graphics, editing, formatting, version control, quality assurance, and delivery
• Develop and maintain proposal libraries, reusable content, templates, past-performance materials, resumes, graphics, and lessons learned
• Conduct post-submission reviews and proposal debrief analyses
• Establish and monitor proposal metrics, including workload, schedule performance, review outcomes, submission quality, win rates, resource utilization, and process effectiveness
• Assess internal capacity and recommend consultants, subcontractors, writers, editors, or other external proposal resources
• Support pipeline planning and bid decisions with assessments of proposal complexity, timing, resource requirements, and execution risk
• Promote collaboration, accountability, disciplined execution, and continuous improvement throughout the proposal development lifecycle
• Perform other duties and support related growth initiatives as assigned

Senior Director, Proposal Management

• Respond to complex incoming Requests for Proposals (RFPs) for new client acquisition, client growth, and retention
• Determine appropriate base content for proposals
• Compose custom and tailored content for solicited and proactive proposals
• Coach, mentor, and guide team members in alignment with management’s vision and strategic plan
• Lead the market team as project manager through proposal production and review processes
• Compose complex, client-centric proposal packages aligned with team vision, business strategy, and prospect needs
• Escalate process or training concerns to the team manager
• Maintain knowledge of supported products and services through training and communications
• Apply product and service knowledge to RFP/RFI development
• Identify and manage inherent risk associated with developing and distributing RFPs/RFIs
• Pursue self-education on technology and tools through training modules, conferences, web-exes, and other resources
• Promote customer-focused decision-making and adherence to PNC’s Enterprise Risk Management Framework

• Develop a Content Library Management system to enable Artificial Intelligence (AI) usage for proposal responses
• Apply project management principles to a proposal environment to develop accurate and timely proposals/contracts
• Lead collaboration with cross-functional teams to gather necessary information and ensure alignment on proposal content
• Ensure proposal responses are documented, appropriately approved, and meet required internal standards
• Provide reports, project status, and change information to the project team according to established processes
• Communicate plan changes and recovery plans to others
• Identify and lead projects that enhance proposal efficiency and quality
• Support the Global Sales team to enable growth across multiple businesses within BGS-Commercial Services

Proposal Manager jobs in United States

Marketing & Proposal Coordinator III

Federal Proposal Manager – Lead Writer

Senior Proposal Manager

Capture & Proposal Lead

Senior Proposal Manager

Lead Proposal Writer